This Solicitation opportunity from California was posted on January 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Top

Rfq/Rfp - Indoor And Outdoor Event Equipment Rental And Related Services

Closed

RFQ/RFP - INDOOR AND OUTDOOR EVENT EQUIPMENT RENTAL AND RELATED SERVICESState & Local

Submission Closed02/19/2025

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532310

New

SLED

Special Events Equipment Rental

Solicitation # 26-032

The City of Dania Beach, Florida, is soliciting bids through ITB No. 26-032 for the rental, delivery, setup, maintenance, teardown, and removal of special event equipment. This non-exclusive agreement, managed by the Parks and Recreation department, seeks to establish contracts with three responsive and responsible bidders who offer the lowest prices. The scope of work includes providing a wide array of equipment on an as-needed basis for City-sponsored events, festivals, and ceremonies, including frame tents ranging from 10x10 to 40x80, decorative and LED lighting, various portable flooring systems, tables, chairs, and climate control units such as portable ACs and propane heaters. The City typically provides seven calendar days of advance notice for services, which may be required on weekdays, weekends, and holidays. The contract is based on maximum not-to-exceed unit rates, with the City Manager authorized to negotiate lower pricing for individual work orders. Based on previous contract data, the estimated annual value is approximately 150,000 dollars. Bidders must demonstrate experience with similar projects in South Florida, provide resumes for key personnel, and adhere to strict insurance requirements, including a 1,000,000 dollar combined single limit for Business Automobile Liability and statutory Workers Compensation. All bids must be submitted electronically via the City's e-Procurement Portal by November 30, 2026. Award decisions will be based on the lowest price among bidders who meet all responsiveness and responsibility criteria, including a review of past performance and the absence of felony convictions for personnel assigned to City events.

POSTED

DEADLINE

Micro-Transit Fleet Provision & LeasingThis subcontract for Micro-Transit Fleet Provision and Leasing involves the supply and leasing of passenger vehicles to prime contractors supporting NJ TRANSIT micro-transit projects in New Brunswick, New Jersey. The selected provider is responsible for delivering a fleet of operational vehicles to the designated service area while ensuring all assets strictly adhere to ADA and FTA safety standards. The contract requires full compliance with safety regulations established by the FTA and the U.S. Department of Transportation. Managed under NAICS code 532310 through the New Jersey Office of Purchasing, the solicitation was posted on October 27, 2026, with a response deadline set for November 17, 2026.

POSTED

DEADLINE

Secure Impound Storage FacilityThis subcontract for the Department of the California Highway Patrol involves providing secure vehicle storage facilities for prime contractors working on evidence impound projects in Sacramento. The required facilities must feature solid-wall buildings or six-foot perimeter fencing topped with razor or barbed wire to ensure maximum security. To facilitate the movement of vehicles, the provider must operate safety-certified forklifts and auto lifts. The contractor is responsible for managing all inventory according to the CHP 180 Vehicle Report instructions and must provide weather-protected storage. Key deliverables include the maintenance of secure holdings and the submission of detailed monthly inventory reports. Interested parties should note the response deadline of December 14, 2026.

Department of the California Highway Patrol

POSTED

DEADLINE

Request for Quotations for temporary tents for Jack Layton ferry terminal and Centre Island ferry dock

Solicitation # Doc5846718291

The City of Toronto is seeking quotations for the provision of temporary tents to be installed at the Jack Layton ferry terminal and the Centre Island ferry dock. This solicitation, identified as Doc5846718291, requires all bid submissions and supporting documentation to be completed by November 16, 2026, at 12:00 PM local Toronto time. Prospective bidders should note that any submissions received after the noon deadline will be declared non-compliant, regardless of any conflicting times listed in the Ariba Discovery posting. Additionally, the City of Toronto has stated that budget information is not provided and any listed opportunity amounts may not reflect the actual project estimate.

POSTED

DEADLINE

Armoured Vehicle Lease and MaintenanceThe Armoured Vehicle Lease and Maintenance subcontract, issued by the Government of Jamaica for the National Land Agency, involves the provision and upkeep of armored transport vehicles for prime contractors on escort projects. The contractor is responsible for supplying vehicles that meet B6/B7 security specifications and ensuring they are operationally ready for use at the Land Titles Division, Estate Management Complex, and Corporate Office. Key obligations include performing routine maintenance and emergency repairs while adhering to high-risk transport safety standards. To maintain compliance, the contractor must provide all necessary vehicle safety certifications and detailed maintenance logs. This agreement falls under NAICS code 532310 and was posted on August 12, 2026.

POSTED

DEADLINE

MPA 639 Tent Rentals and Associated Equipment

Solicitation # OEV27006845

Solicitation OEV27006845, titled MPA 639 Tent Rentals and Associated Equipment, is an open enrollment master price agreement issued by the State of Rhode Island Division of Purchases. The contract provides statewide agency access to tent rentals and related equipment, including various tent sizes, lighting, flooring, tables, chairs, and associated setup and breakdown services. To qualify for the vendor list, applicants must pass a qualification assessment based on providing evidence of at least two years of business experience, three professional references, and a comprehensive list of offered services via Attachment A. The scope of work mandates strict adherence to safety and quality standards, including a 60 mph wind load capacity for all tents and compliance with NFPA-1 25.2.5 for fire extinguishers and HFPA 701 for flame resistance. Specific safety requirements include providing exit signs for tents with sides and emergency lighting for any tent exceeding 1,200 square feet. Selected vendors must provide a Certificate of Insurance, obtain all necessary event permits, and coordinate with Dig Safe when required. Vendors are held liable for any damages caused to property by their personnel or vehicles, and state agencies maintain the right to inspect all installations upon completion.

State of Rhode Island

POSTED

DEADLINE

Rental, Lease or Purchase of Office Trailers

Solicitation # SK-9078-Continuous

The Government of Saskatchewan Ministry of Highways is seeking prequalified suppliers for the rental, lease, or purchase of various styles of office trailers. This Request for Supplier Qualifications serves as a continuous onboarding process to identify capable vendors who will then be invited to bid during a second-stage procurement process. Potential requirements for the trailers may include skid frames, central air-cooling, propane or LPG heating, interior lighting, and multiple office spaces, though specific needs may vary based on operational requirements. This solicitation is a repost of RFSQ 9078, and suppliers already prequalified under that previous notice are not required to respond. The opportunity is managed by SaskBuilds and Procurement with a response deadline of May 31, 2030. Interested parties should direct inquiries to the contracting authority, Eoin Keating, via the provided government contact email.

SaskBuilds and Procurement

POSTED

DEADLINE

Equipment Rental and Field Support ServicesThis contract focuses on providing heavy forestry equipment, including feller-bunchers, masticators, and skid steers, either on a rental basis or with operators included, specifically for operations in remote and rugged terrain. The services aim to support forestry activities that require specialized machinery capable of handling challenging environmental conditions. The contract is categorized under NAICS code 532310, which pertains to equipment rental and leasing services. Issued by the National Interagency Fire Center under the Department of the Interior, this subcontract facilitates field support in remote locations, ensuring that necessary heavy equipment is available to carry out forestry operations effectively. Although specific location and contact details are not provided, the emphasis is on delivering reliable equipment solutions tailored to the difficult demands of forestry work in isolated areas.

National Interagency Fire Center

POSTED

DEADLINE

Vehicle Recompete: Bpa 140F0422A0036This is a five-year service-wide blanket purchase agreement for heavy equipment supporting the Department of the Interior's Fish and Wildlife Service. Managed by the FWS Southeast Regional Office, the contract has an IDV ceiling of 10 million dollars and is classified as a full recompete under NAICS code 532310. The ordering period for this vehicle is scheduled to end on July 31, 2027. While there are currently no active task orders, previous activity includes equipment rentals such as dump trucks and fire bill equipment provided by Herc Rentals Inc.

Fws Southeast Regional Office

POSTED

DEADLINE

Rock Crushing Equipment RentalThe contract involves the rental and deployment of rock crushing equipment to support urgent site preparation and the processing of demolition materials at the Federal Law Enforcement Training Centers (FLETC) facility in Glynco, Georgia. This subcontract, issued by the FLETC Glynco Procurement Office under the Department of Homeland Security, is aimed at facilitating efficient material handling and site readiness required for ongoing or upcoming projects. The equipment rental is critical to ensure timely and effective processing of debris and materials at the specified location with the postal code 31525. The solicitation falls under the NAICS code 532310, indicating it pertains to general equipment rental services. Although specific details such as the solicitation number, set-aside type, or point of contact are not provided, the contract was posted on January 6, 2026. The scope emphasizes an urgent operational need, suggesting that the rental and deployment services are crucial for maintaining project schedules and supporting demolition activities efficiently at the Glynco site.

Fletc Glynco Procurement Office

POSTED

DEADLINE

Project Management & Coordination ServicesThis subcontract for Project Management and Coordination Services through Sourcewell focuses on the oversight of subcontractors to ensure strict adherence to technical specifications and project timelines. The scope of work includes managing scheduling, handling submittals, and providing coordination either on-site or remotely to maintain operational efficiency. The contract is categorized under NAICS code 532310 and was posted on November 18, 2025. It features an extensive response window, with a deadline extending to December 22, 2031, providing a long-term framework for the delivery of these management services.

Sourcewell

POSTED

12 months ago

DEADLINE

in about 5 years

AI Contract Overview

The City of Agoura Hills is seeking proposals from qualified contractors to provide comprehensive indoor and outdoor event equipment rental and related services for approximately twelve events annually. The scope includes supplying and managing a wide range of equipment such as tables, chairs, tents, lighting, stages, and safety items, along with handling all logistics including delivery, setup, and breakdown. The contractor is responsible for obtaining all necessary permits, certifications, and approvals, including building and safety permits, and ensuring compliance with city regulations. Effective communication and collaboration with city staff are essential, with the contractor expected to participate in planning meetings and provide ongoing support throughout each event. The contractor must also supply sufficient staffing for pre-event setup, during-event management, and post-event teardown, including day-of staff as needed, and address any equipment issues promptly during the events. The contract emphasizes the importance of obtaining all required permits and working with inspectors to meet safety and building standards, with the contractor bearing responsibility for engineer approvals and certifications. While the contract does not guarantee a specific number of events or revenue, it sets a project size estimated between $50,000 and $200,000. The City expects the selected contractor to deliver high-quality services, ensuring all equipment is properly maintained and compliant, and to provide creative solutions for layout challenges. The primary point of contact for this solicitation is Stephanie Pozos, and interested vendors can find additional details through the provided online portal.

General Info

Agency

California → City of Agoura Hills

NAICS

532310 - General Rental Centers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

rfp

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 28

Solicitation

Response DeadlineFeb 19

Deadline has passed

Submission Closed

02/19/2025

Find active opportunities like this

Get full access to discover similar active contracts, track opportunities, and build proposals with AI assistance.

Organization & Contact Information

AgencyCalifornia → City of Agoura Hills

Contacts1 person available

OfficeN/A

Organization / AgencyCalifornia → City of Agoura Hills

Office AddressN/A

Contacts

Stephanie Pozos

Full Description

The City of Agoura Hills is soliciting proposals for Indoor and Outdoor Event EquipmentRental and Related Services. The City estimates approximately twelve (12) events inwhich service will be needed each year. Contractor shall perform all labor, services, andfurnish all the materials, tools, equipment, supplies, permits, engineering plans,transportation, delivery and set up of rental equipment. Event equipment is included inAttachment A – Schedule of Payments. Contractor must attend in-person planningmeetings, work with City staff, and provide ongoing communication via email andphone. Provide creative ideas and solutions to layout issues. Provide adequate staff toset up (pre-event), manage (during event) and tear down (post-event) events, includingday-of event staff as needed. Ensuring that all required tent permits/certifications,insurances per contract and other necessary documentation are obtained prior toevents will be the responsibility of Contractor. Contractor is responsible for obtainingBuilding and Safety permits as needed and working with inspectors to meetrequirements.The services include, but not limited to, equipment rental services for tables, chairs,tablecloths, canopies, lights, pole lights, umbrellas, umbrella bases, guard rails, artificialturf, fire extinguishers, no smoking signs, sunshades, tent stakes, canopy cementbases, water barrels, oak wine barrels, indoor and outdoor stages, and delivery, setup,and breakdown of all rental equipment. Rental company will be responsible for providingall necessary permits and engineer approvals as required per City. Rental Companymust be available to City Staff throughout the duration of the event to address issueswith equipment that arise.No guarantees are expressed or implied to the number of events and/or estimatedrevenue to the selected Contractor.

Find Active Opportunities Like This

Get AI-powered intelligence on the opportunities still open

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Get full access

Join 750+ contractors already using CLEATUS