RFQ-SMCPS-2027-M-576 - Doors/Door Hardware

St. Mary’s County Public Schools is soliciting sealed quotes to establish a pricing agreement for door and door hardware products to be furnished on an as-needed basis across its various school sites. The solicitation, identified as RFQ-SMCPS-2027-M-576 and posted on eMaryland Marketplace Advantage under BPM058307, seeks vendors to provide a comprehensive range of products including ADA-compliant hardware, aluminum and wood doors, automatic door operators, access control components, fire-rated doors and jambs, hollow metal doors and frames, cylinders, key blanks, stand-alone locking systems, and builders hardware. Vendors must submit a current product catalog along with their quote, specifying brand names and the percentage discount off the list price for each item. All orders are FOB destination, requiring vendors to include crating and freight costs in their quoted prices, with deliveries scheduled between 6:30 a.m. and 3:00 p.m., Monday through Friday, excluding days when schools are closed. The initial contract term is one year, with an option to renew for up to four additional one-year periods, and the total potential value is estimated at up to $249,995 over five years, with a maximum annual spend limit of $49,999. Vendors are required to meet strict compliance and safety standards, including providing a signed W9, completing a Business Relationship Affidavit, and certifying non-collusion, anti-bribery practices, and full compliance with Title VI of the Civil Rights Act and Maryland’s sex offender and child protection laws. Contractors must not employ any registered sex offenders and must ensure all personnel, including subcontractors and material suppliers, are cleared and restricted from school property if prohibited under state law. Employees performing work on-site must sign in and out at the main office daily, and a criminal history records check must be conducted on any individual with direct, unsupervised access to children. Insurance requirements are comprehensive, mandating commercial general liability, business auto liability, workers’ compensation, umbrella excess liability, transportation cargo insurance, and blanket employee dishonesty insurance, with the Board of Education named as an additional insured. Quotes must be submitted via email to mburroughs@smcps.org by August 27, 2026, on the official RFQ form, along with all required documentation. Awards will be made based on the determination of what is in the best interest of the school system, with consideration for