RFQ2025-07 HaloITSM Software

The Superior Court of Kern County issued RFQ2025-07 to acquire Halo IT Service Management Software licenses and related professional services for a five-year period, with an estimated contract value between 150,000 and 300,000 dollars. The solicitation emphasizes that only authorized Halo resellers can submit quotes, which must include specific certifications such as a California Seller’s Permit, Payee Data Record, and compliance with state statutes like the Darfur Contracting Act and conflict minerals regulations. The Court will evaluate responses primarily based on responsiveness and lowest total price, with a possible DVBE (Disabled Veteran Business Enterprise) incentive that can reduce the evaluated price by 3% if applicable. The RFQ deadline is October 16, 2025, at 3:00 p.m., with submissions accepted via mail, fax, or email—only PDFs are permitted for electronic responses. The contract incorporates numerous California state statutes and Judicial Branch rules, including requirements for certifications regarding foreign operations, conflict minerals, and debarment status, but does not reference federal FAR clauses. Vendors must provide detailed pricing for named and concurrent licenses, as well as implementation and training services, with the flexibility to specify price escalations for subsequent years. Delivery is to be made to a specified address in Bakersfield, California, with the expectation that goods meet all RFQ specifications and are inspected upon receipt at the destination. Payment will be processed upon submission of compliant invoices, supported by the Payee Data Record, and the contract will be governed by the Court’s Purchase Order Terms and Conditions. Overall, the process emphasizes strict compliance with state legal requirements, proper documentation, and competitive pricing to secure a five-year software licensing and services agreement.