RFQu 20252043 Public Outreach / Marketing Consultant Qualified Pool

The City of Eugene is seeking to establish a qualified pool of Public Outreach and Marketing Consultants through a Request for Qualifications process, with submissions accepted at any time until July 2, 2025. Participation in this pool does not guarantee contract awards, but it allows consultants to be considered for future projects as needs arise. The scope of work encompasses a broad range of communication functions, including designing outreach materials, video and audio production, campaign development, market research, media purchasing, brand management, public engagement, and social media strategy, with individual contracts ranging from $500 to $2 million annually. The City emphasizes a thorough review process, which may include interviews, reference checks, and demonstrations of expertise, to select suitable consultants for specific projects. Contract administration details specify that invoices must be submitted via email with proper purchase order references, and payments are made within 30 days of receipt of a correct invoice. The contractual framework includes provisions for renewal, termination, and compliance with insurance, security, and subcontracting requirements. Offerors must certify their status as independent contractors under Oregon law, affirm compliance with tax and legal obligations, and agree to City standard contract provisions covering non-discrimination, labor standards, and audit rights. The process involves detailed qualification forms, certifications, and adherence to Oregon Public Contracting Law, with the potential for additional project-specific negotiations. The City retains the right to reject any qualifications that do not meet the specified criteria or that attempt to alter the terms of the solicitation, ensuring a transparent and compliant selection process for engaging professional outreach and marketing services.