RFR FWE-TITLE-25 (Title Examination Services Qualified Contractor List)

The Massachusetts Department of Fish and Game is establishing a Qualified Contractors List through RFR FWE-TITLE-25 to provide as-needed professional title examination, attorney certification of title, and related research services for land acquisitions, exchanges, and dispositions. This rolling enrollment procurement accepts proposals from October 24, 2025, through July 1, 2033, with a contract duration extending to December 31, 2033. Multiple vendors will be selected based on best value, with a strong preference for participants in the Small Business Purchasing Program. The procurement is fee-for-service, with an estimated annual purchase value per contractor of less than 250,000 dollars. Selected vendors must adhere to the Executive Office of Energy and Environmental Affairs specifications and the Massachusetts Real Estate Bar Association standards, whichever is more stringent. Required deliverables typically include a full abstract of title consisting of an attorney's certificate of title and a clear narrative of title explaining the chain of ownership and any encumbrances. Evaluation factors for project awards include project completion time, overall cost, vendor suitability, and prior experience. Contractors are required to submit a cover letter, records of good standing from the Massachusetts Board of Bar Overseers, a fee schedule, and resumes of key personnel via the COMMBUYS portal. Additional compliance requirements include a commitment to the Supplier Diversity Program and the submission of standard Commonwealth forms for authorized signatories, tax identification, and electronic funds transfer.