RFX Invitation for Bids UPS and HVAC Preventive Maintenance Services

The Mississippi Department of Education is soliciting bids for a single provider to perform preventive maintenance, parts replacement, and repair services for a Liebert NPOWER 80 kVA UPS and a 1-ton Liebert Split System HVAC unit located in Jackson, Mississippi. The contract spans five years from December 15, 2026, through June 30, 2031, with no option for renewal. Requirements include one major annual onsite PM service for the UPS, battery inspections for one string of 40 jars, and a guaranteed 4-hour onsite emergency response for both systems available 24/7. The award will be granted to the lowest responsive bid that meets all specifications, with evaluation factors focusing on bidder qualifications, adherence to conditions, quality of workmanship, and delivery timelines. Bidders must have at least five years of experience in the applicable services and provide three references from the continental U.S. from the past two years. Required submission documents include a signed vendor response checklist, pricing sheet with fixed costs itemized by year, a W-9, and a Mississippi Secretary of State’s Certificate of Good Standing. Bids are due by 2:00 p.m. CST on September 21, 2026, and can be submitted physically or electronically via MAGIC. The awarded contractor must provide a performance bond for 100 percent of the annual contract amount and adhere to strict confidentiality and debarment certifications. Payments will be made electronically in U.S. currency, typically within 45 days of invoice receipt, subject to the availability of appropriated funds from the Mississippi State Legislature.