Roberts Building HVAC Preventive Maintenance & Repair Services

The State of Florida, Department of Children and Families, is soliciting comprehensive HVAC preventive maintenance and repair services for the Roberts Building located at 5920 Arlington Expressway in Jacksonville, Florida. The solicitation, identified as DCF ITB 2526 084, was posted on May 6, 2026, with a response deadline of August 18, 2026, and anticipates contract award and performance beginning on August 1, 2026, for a five-year term through July 31, 2031, with an option for up to three additional one-year renewals subject to a maximum 3% annual price increase. Services include scheduled quarterly and annual maintenance of two Trane CenTraVac chillers, mechanical-draft cooling towers, condenser water pumps, and the Trane Tracer SC Building Automation System, with mandatory 4-hour emergency response and 24-hour on-site arrival for urgent repairs. All work must be performed on an all-inclusive basis covering labor, materials, tools, travel, and consumables, with prior written approval required for any out-of-scope work. Compliance with Florida Statutes Chapter 287 and Chapter 489, EPA 40 CFR Part 82 for refrigerant handling, BACnet interoperability standards, and Trane manufacturer specifications is mandatory. The procurement follows a Lowest Price Technically Acceptable (LPTA) evaluation model, wherein award will be made to the lowest-priced responsive and responsible offeror whose technical proposal meets minimum performance standards, with technical response used only to break ties among equal bids. Proposals must be submitted electronically through MyFloridaMarketPlace and include required attachments such as the Purchase Order Scope of Work (PMT-57), Required Certifications (PMT-58), Technical Response (PMT-59), and Cost Proposal (Attachment B). Contractors must use E-Verify for all new hires, maintain strict data security protocols including HIPAA compliance, and immediately report any security breaches involving state data. Disqualifying offenses include prior convictions for fraud, theft, or misuse of records, and contractors must avoid any association with entities on the Department’s Suspended, Convicted, Discriminatory, or Scrutinized Vendor Lists, including those involved in boycotting Israel or doing business in sanctioned countries. Financial penalties of 5% per item apply for late or incomplete service delivery. All invoices must be submitted