Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The City of Toledo DPS/Facilities Operations Department is soliciting proposals for roof repairs and replacement under solicitation number 10009030. The scope of work is divided into two primary line items: EPDM roof repairs at the Water Distribution main building and mechanics shop located at 401 S Erie, and a full roof replacement at the Ottawa Park Golf Course clubhouse at 2315 Waldon Pond Dr. The golf course project involves a complete tear-off and installation of OC Duration shingles for shingled areas, and a complete tear-off with new ISO insulation and membrane roofing for low-slope areas, including the replacement of all gutters. All work must be performed during normal business hours, Monday through Friday from 7:00 AM to 3:30 PM.
The contract is eligible for a Project Labor Agreement and requires a bid bond of 2.5% or a cashier's check. Award decisions are based on the lowest and best bid, evaluating factors such as the bidder's experience with similar projects, workforce capabilities, and compliance with local tax and labor laws. Mandatory submission documents include a signed construction contract, tax exemption certificate, and various city forms such as the Living Wage Contract Addendum and Primary/Subcontractor forms. Upon award, the successful bidder must provide payment and performance bonds, attend a pre-construction meeting with the Contract Compliance office, and submit certified payrolls starting two weeks after the project commencement. Bids must be submitted electronically via the PlanetBids portal by the deadline of November 17, 2026.
General Info
City of Toledo seeks proposals for roof repairs and replacements by November 2026.
PDF, High priority: read this first1 page · specifications
HighAI Summary for Bid Specification Addition 24 - Project Labor Agreement: This document is an addition to the Bid Specification, specifically Addition 24, concerning the Project Labor Agreement (PLA) requirements for construction contracts funded by the City of Toledo. It references Toledo Municipal Code Section 187.12(d), mandating that successful bidders of construction contracts valued at $100,000 or greater must enter into a PLA with the Northwest Ohio Building and Construction Trades Council (NWOBTC). The document outlines the timeline for a pre-job conference within 15 days of award notification and the requirement to deliver an executed PLA within 15 working days after the conference. The PLA must be signed by the lead contractor and the Executive Secretary of NWOBTC to be valid. Compliance with the PLA provisions by the successful bidder and all contractors and subcontractors is mandatory.
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PDF, High priority: read this firstcertification
HighAI Summary for City of Toledo 2026 Contractor Equal Employment Opportunity Certification and Living Wage Affidavit: This document is the City of Toledo's 2026 Contractor Equal Employment Opportunity Certification and Living Wage Affidavit. It outlines the contractor's commitment to non-discrimination in employment practices, compliance with labor regulations, and enforcement provisions. The affidavit certifies adherence to the City's Living Wage ordinance, specifying wage rates and health benefit requirements or applicable exemptions. It includes a certification regarding debarment and suspension status of the contractor. The document is dated December 17, 2025, and is intended for contractors performing work under City contracts in 2026.
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PDF, High priority: read this firstcontract-document
HighAI Summary for City of Toledo Construction Contract - Roof Repairs & Replacement: A construction contract between the City of Toledo and a contractor for roof repairs and replacement. The document outlines the scope of work, performance timelines (120 days from Notice to Proceed), liquidated damages of $400/day, payment terms including a 5-8% retainage structure, and provisions for change orders and termination.
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PDF, High priority: read this first2 pages · specifications
HighAI Summary for City of Toledo Insurance Requirements Construction Contracts $40,000-$100,000: This document outlines the mandatory insurance requirements for construction contractors performing work for the City of Toledo on contracts valued between $40,000 and $100,000. It specifies minimum coverage limits for Commercial General Liability, Comprehensive Automobile Liability, and Umbrella Liability, as well as requirements for naming the City as an additional insured and providing certificates of insurance.
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PDF, High priority: read this firstvendor-registration-form
HighAI Summary for City of Toledo Vendor Registration and Compliance Packet 3.11.2026: This document is a vendor registration and compliance packet for the City of Toledo dated March 11, 2026. It includes a Vendor Registration Form to be completed and returned for bidding opportunities, a Business Registration Form for municipal income tax compliance, a Court-Ordered Child Support Compliance affidavit required for contracts over $10,000, and a Vendor Utility Account Status Verification form. The packet outlines tax registration requirements, business and contact information collection, and compliance with city ordinances and policies.
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PDF, High priority: read this firstbid-submittal-checklist
HighAI Summary for Construction Bid Submittal Checklist 3.20.26: This document is an updated bid submittal checklist for construction contracts, dated March 20, 2026. It outlines mandatory components required in the bid package, including vendor registration, annual paperwork, project-specific paperwork, and bid guaranty requirements. It provides detailed instructions for electronic bid submission via the PlanetBids platform, including technical requirements and document uploads. The checklist specifies forms such as vendor registration, business taxation, child support affidavit, CEO compliance, debarment certification, living wage affidavit, insurance certificates, and subcontractor agreements. It also details bid guaranty amounts and acceptable forms of bid security. The document serves as a comprehensive guide to ensure bidders submit complete and compliant bids for construction contracts with the City of Toledo.
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PDF, High priority: read this firstcontract-document
HighAI Summary for Construction Project Paperwork Packet 3.10.2026: This document titled 'Construction Project Paperwork Packet 3.10.2026' includes acknowledgment and acceptance of terms and conditions, contract specifications, instructions to bidders, and bid sheets or request for proposals issued by the City of Toledo. It contains a Living Wage Contract Addendum outlining wage requirements per Toledo Municipal Code for contracts over $10,000, including compliance and retaliation clauses. The document also requires listing of subcontractors and includes Best Bid Criteria for construction projects over $75,000, detailing evaluation factors such as experience, workforce, compliance, and safety. The document is dated 2026 and serves as a comprehensive contract compliance and bidding packet for construction projects.
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PDF, High priority: read this firstbid-matrix
HighAI Summary for Exhibit B- Construction Bid Matrix: This document is Exhibit B, titled Construction Bid Matrix, used for evaluating construction bids. It outlines criteria and scoring for bidders, including experience and background (60 points total), workforce (30 points total), and record of compliance (30 points total), with a total of 120 points. Each category is broken down into specific evaluation factors such as related project experience, workforce availability, apprenticeship program, bonding experience, and compliance with laws. The matrix is designed to assess and compare construction vendors based on these detailed criteria.
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PDF, High priority: read this firstlabor-standards-notice
HighAI Summary for Labor Standards Notice - Living Wage and Prevailing Wage Requirements: This Labor Standards Notice outlines the Living Wage and Prevailing Wage requirements applicable to contractors and financial assistance recipients under Toledo Municipal Code Chapter 187 and related laws. It mandates minimum compensation levels, including a living wage of at least $17.00 per hour or 110% of the federal poverty level, with provisions for health benefits or higher wages if benefits are not provided. The notice details exemptions, employee notification requirements, and penalties for non-compliance. It also incorporates prevailing wage laws, requiring payment of prevailing wages and fringe benefits as determined by the Ohio Department of Commerce, with specific payroll recordkeeping and certified payroll report submission instructions. The document is essential for ensuring compliance with local, state, and federal labor standards on applicable projects.
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DOCX, High priority: read this first2 pages · letter-of-assent
HighAI Summary for Letter of Assent for Project Labor Agreement Toledo 2021: This document is a Letter of Assent related to the Project Labor Agreement for construction projects in Toledo, Lucas County, Ohio, dated 2021. It binds contractors and subcontractors to the terms of the Project Labor Agreement, requiring compliance with its conditions, including securing Letters of Assent from subcontractors, conducting pre-job conferences with the Northwestern Ohio Building and Construction Trades Council, and adherence to penalties for non-compliance. The document formalizes the contractor's commitment to abide by the labor agreement for the referenced project.
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PDF, High priority: read this first72 pages · wage-determination
HighAI Summary for Lucas County Prevailing Wage Rates - Skilled Crafts: This document specifies the prevailing wage rates and fringe benefits for various skilled crafts in Lucas County and surrounding jurisdictions. It includes detailed pay scales, apprentice ratios, and effective dates for Asbestos Workers (Local 45), Boilermakers (Local 85), and Bricklayers/Cement Masons/Tile Setters (Local 23), with effective dates ranging from 2012 to 2026.
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DOCX, High priority: read this first5 pages · rfq
HighAI Summary for RFQ 1-9030: Request for Quotation (RFQ) identified as 1-9030. The document content appears to be corrupted or contains non-textual encoded data (base64 image data), but the filename explicitly identifies it as an RFQ.
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PDF, Low priorityspecial-notice
LowAI Summary for City of Toledo 2026 Paperwork Submission Schedule: This document from the City of Toledo outlines a new streamlined approach for bidders to submit paperwork starting March 13, 2026. It categorizes required documents into City Paperwork, Annual Paperwork, and Project Paperwork, specifying which need to be submitted once per company, annually, or with each bid. The notice aims to simplify the paperwork process for all contracts with the City in 2026 and provides contact information for questions.
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PDF, Low prioritymunicipal-code
LowAI Summary for Exhibit A - Toledo Municipal Code 187.12 Awarding Contracts: This document is Exhibit A of the Toledo Municipal Code, section 187.12, detailing the procedures and criteria for awarding contracts by the City of Toledo. It outlines the roles of department directors and city officials in determining the lowest and best bidder, requirements for prevailing wage payments, and conditions under which contracts may be awarded or rejected. The code specifies additional criteria for public improvement contracts exceeding $75,000, including bidder experience, workforce qualifications, compliance records, and adherence to labor laws and affirmative action programs. The document emphasizes compliance with wage laws, safety standards, and drug-free workplace policies, and includes provisions for preferential treatment of businesses with responsible labor relations. The version date is not specified in the excerpt provided.
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PDF, Low priority18 pages · contract-document
LowAI Summary for Project Labor Agreement for City of Toledo Construction Project: This Project Labor Agreement is entered into between the Developer/Contractor and the Northwestern Ohio Building and Construction Trades Council for the construction of a City of Toledo project. It establishes terms to ensure efficient, safe, and timely completion of the project with skilled local labor, aiming to reduce costs and foster responsible contracting. The agreement covers all construction work under the contractor's direction, requiring all contractors and subcontractors to be signatories and abide by its terms. It includes provisions for labor-management cooperation, dispute resolution without strikes or lockouts, and adherence to applicable local collective bargaining agreements, with this agreement superseding conflicting terms except for certain national agreements. The document outlines the intent, scope, and enforcement mechanisms including fines for non-compliance.
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PDF, Low priority2 pages · fact-sheet
LowAI Summary for Project Labor Agreements Fact Sheet - City of Toledo: This fact sheet provides an overview of Project Labor Agreements (PLAs) required for construction projects valued at $100,000 or greater funded by the City of Toledo. It outlines the applicability to all contractors and subcontractors on-site or adjacent to the worksite, the timeframe for executing PLAs after bid award, and the requirement for a pre-job conference with the Northwest Ohio Building and Construction Trades Council. The document clarifies that PLAs do not affect the City's Minority Business Enterprise Program or bidder duties under the Toledo Municipal Code. It also addresses wage and fringe benefit payments according to local collective bargaining agreements, prohibits strikes or work stoppages during the PLA term, and references the grievance and dispute process in Article VI of the PLA.
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PDF, Low prioritytax-exempt-certificate
LowAI Summary for Tax Exempt Certificate Construction Pre-Filled: This document is a Construction Contract Exemption Certificate for sales and use tax purposes related to construction contracts. It identifies the contractee as the City of Toledo and outlines various categories under which tangible personal property may be exempt from tax when incorporated into real property. The certificate requires signatures from the prime contractor, owner/contractee, subcontractor, and political subdivision representatives. It serves as a formal declaration to claim tax exemption on materials used in construction projects under specific Ohio Revised Code provisions.
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Organization & Contact Information
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AgencyOhio → DPS/Facilities Operations Department of City of Toledo
Questions must be submitted thru the Q & A tab of this bidContact
Full Description
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Scope: The City of Toledo DPS/FAFO is requesting proposal to repair two EPDM roofs at Water Distribution and a full roof replacement at Ottawa Park Golf Course. This project will qualify for PLA. Notes: Forms with Bid Submission As noted above, City forms must be filled out and attached to the bid. Project Paperwork includes the following: Acknowledgment and Acceptance of Conditions Contract Specifications, Primary and Subcontractor Forms, Living Wage Contract Addendum, and Best Bid Criteria. Other required forms include those noted in the Response Type Section and also noted in the Other Details Section: Signed Construction Contract, Bid Guaranty 5%, and Tax Exemption Certificate The following items will be required upon awarding the contract: Payment Bond, Performance Bond and PLA, if applicable. The successful bidder shall submit certified payrolls to the City for all labor performed on the project 2 weeks after start date then weekly thereafter. Please Note that a pre-construction meeting with the Contract Compliance office is required prior to work starting. Bid Bond: 2.5%
