Route 23/Olsen Road Bike Improvements

The City of Thousand Oaks is soliciting professional engineering and design services for the Route 23/Olsen Road Bike Improvements Project (CI 5724), aimed at enhancing bicyclist safety along a critical 1,500-linear-foot segment of Olsen Road near the State Route 23 undercrossing. Olsen Road currently features two travel lanes each way, with Class II bike lanes along most of its length except at this undercrossing where vehicles exiting SR-23 northbound off-ramp do not have stop control, posing increased risks to bicyclists. The project scope includes adding new eastbound Class II bike lane striping, improving visibility of bike conflict zones in both travel directions, and modifying the traffic signal at the SR-23 northbound off-ramp to incorporate bicycle signal phases for eastbound cyclists. All design and construction improvements must comply with current Caltrans Standard Plans and Specifications as they lie within Caltrans right-of-way. Coordination with Caltrans and other utilities, environmental documentation for CEQA clearance, geotechnical investigations, and preparation of detailed Plans, Specifications, and Estimates (PS&E) at various design stages are key components of the contract. This solicitation invites sealed electronic proposals due by January 16, 2026, through the City’s eProcurement Portal and encompasses preliminary engineering, environmental review, right-of-way and utility coordination, detailed design, and construction support services. The agreement between the City and the selected consultant governs the professional services to include hourly rate-based compensation with a "not to exceed" cap, compliance with California prevailing wage laws, Department of Industrial Relations registration, insurance requirements including professional liability coverage with tail insurance, and indemnification provisions. Deliverables require rigor, including multi-stage PS&E submittals for City and Caltrans review, finalized design drawings in AutoCAD and PDF formats, bid packages, and comprehensive documentation of coordination and investigations. The contract stipulates monthly invoicing with City project manager approval and outlines project management requirements such as schedules, progress meetings, and adherence to labor and wage compliance. Award consideration will be based on overall best value, evaluating factors like project understanding, qualifications, past performance, schedule reasonableness, and cost. The contract also incorporates special conditions related to legal compliance, nondiscrimination policies, subcontractor oversight, and document ownership. The work is to be performed within the jurisdiction of Thousand Oaks and Caltrans right-of-way, ensuring that the improvements are both safe and fully aligned with state standards while addressing a critical bicyclist safety concern on a busy arterial corridor.