Routine and Non-Routine Heating, Ventilation and Air Conditioning (HVAC) Services in Monterey, San Benito, and Santa Cruz Counties

The California Department of Transportation is soliciting bids for routine and non-routine heating, ventilation, and air conditioning services across Monterey, San Benito, and Santa Cruz Counties under solicitation number 05A2963, with a submission deadline of July 13, 2026. The contract requires the successful bidder to furnish all labor, equipment, vehicles, tools, materials, parts, permits, supplies, travel, and legal disposal or recycling of waste to maintain, repair, restore, and replace HVAC systems at Caltrans facilities. The scope of work specifically mandates the provision of HVAC Technician Journeyman labor for both routine services (50 units) and non-routine services (50 hours per unit), along with the replacement of HVAC equipment with systems of like kind and function. The maximum term for any individual service request is three months, and no service request may extend beyond the agreement’s expiration date. Subcontracting is strictly prohibited, and the contractor must perform all work using their own resources. The total estimated contract value is capped at $484,000, and bids exceeding this amount will be rejected. The solicitation is restricted to California-certified Small Business, Microbusiness, Small Business for Public Works, or Disabled Veteran Business Enterprise contractors, who must provide current certification at bid submission and maintain that status throughout the contract term. All bidders must submit the Price Quote Proposal (ADM 1412), Bidder Certification Sheet (DOT ADM-1416), Non-Collusion Declaration, Darfur Contracting Act Certification (DOT ADM-0077), a valid C-20 HVAC license from the CSLB, DIR registration, and proof of DGS certification. Compliance with prevailing wage laws, Cal-OSHA standards, ADA requirements, and federal and state nondiscrimination statutes is mandatory. The contractor must submit detailed invoices in triplicate, including service request numbers, dates, locations, work descriptions, receipts for materials, and certified payroll records for verification. A one-year warranty against defects and deficient workmanship is required, and the contractor must indemnify Caltrans for any loss or damage to its equipment. Payment is contingent upon satisfactory performance, approval by the Caltrans Contract Manager, and adherence to all invoicing and documentation requirements. Failure to meet any pass/fail gate, including truthful representations, complete documentation, or adherence to specifications, results in immediate rejection. The awarded contractor is subject to audits by Caltrans, the State Auditor, and FHWA for three