Routine and Non-Routine Heating, Ventilation, and Air Conditioning (HVAC) Services in Riverside County

The California Department of Transportation is soliciting bids for routine and non-routine Heating, Ventilation, and Air Conditioning (HVAC) services within Riverside County under solicitation number 08A4007, with a posted date of June 26, 2026, and a submission deadline of July 10, 2026. The contract is a small-business set-aside reserved for certified Small Business, Microbusiness, Small Business for Public Works, or Disabled Veteran Business Enterprise entities, and is governed by NAICS code 238220. The estimated contract value is capped at $484,000, with pricing structured around two hourly rates: $800 per hour for routine HVAC services and $200 per hour for non-routine services, both covering labor, equipment, travel, tools, waste disposal, and incidentals. Reimbursement for parts, materials, supplies, fees, and permits is limited to actual cost with no markup, capped at 10% of the subtotal. Work must be performed by a licensed C-20 HVAC contractor with current DIR registration, and all work is subject to State General Prevailing Wage Rates. The agreement term is estimated from September 1, 2026, through August 31, 2029, with individual service requests not exceeding 30 days in duration. All bids must include mandatory documentation such as the Price Quote Proposal (ADM-1412), Bidder Certification (ADM-1416), California Civil Rights Laws Certification (ADM-0076), Darfur Contracting Act Certification (ADM-0077), Non-Collusion Declaration, valid C-20 license, and DIR registration. Contracts require full compliance with federal and state regulations including 48 CFR Part 31, 2 CFR Part 200, DOT Order No. 1050.2A, Senate Bill 1383 of 2016, Title 14 CCR Section 18981.2, and Public Resources Code sections 42652 et seq. The contractor is prohibited from subcontracting any portion of the work and must track and report actual payments to certified DVBE subcontractors. Invoicing requires triplicate submission with detailed records of service dates, locations, hours by classification, hourly rates, description of work, service requests, receipts, and certified payroll