S--REMOVAL AND DISPOSAL OF DEBRIS IN MONROE COUNTY, MISSISSIPPI.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation. Solicitation No. W912EE-11-T-0012 is being issued as a Request For Quote (RFQ) with the intent to award as a simplified acquisition. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-51. This procurement is 100% set-aside for Small Business firms located, or primarily doing business, in Monroe County, Mississippi included in the emergency declaration under the Stafford Act, Declaration number FEMA-1972DR-MS. Quotes will NOT be accepted from firms in other counties or states. The NAICS Code for this procurement is 562111 (SIC 4953) with a size standard of $12.5M. The U.S. Army Corps of Engineers (USACE), Vicksburg District has a requirement for the removal and disposal of vegetative and C&D debris following the 2011 tornado event. This requirement is currently only effective for Monroe County, MS; to include the areas of: Wren, Chapel Grove Road, White Rock Road, Tumblin Road, McAllister Road, Central Grove Road, and Athens, including Dan Taylor Road, Old HWY 25, Old Columbus Road, Schoolhouse Road, Beeks Road, Sugar Maple Lane, and West Road., Bigbee, including Wax Bottom Road, and New Cutoff Road. This procurement may be quoted as follows: Line Item 000l Supplies/Services: Removal from Public and Private rights of way and Disposal of Vegetative Debris at Debris Reduction Site. Quantity: 3,045, Unit: Net Ton (2000lbs), Unit Price: $________, Total Price Line Item 0001:$________. Line Item 0002 Supplies/Services: Reduction of Vegetative Debris by incineration. Quantity: 3,045, Unit: Tons (2000lbs), Unit Price $___________. Total Price Line Item 0002 $___________. Line Item 0003 Supplies/Services: Site Management (includes ash disposal and site restoration. Quantity: 3,045 Unit: Tons (2000lbs), Unit Price $___________. Total Price Line Item 0003 $___________. Line Item 0004 Supplies/Services: Removal from Public and Private rights of way and Disposal of Construction & Demolition (C&D) Debris. Quantity: 1,930, Unit: Tons (2000lbs.), Unit Price $___________. Total Price Line Item 0004 $___________. Line Item 0005 Supplies/Services: Tipping Fees. Quantity: 1,930, Unit: Tons (2000lbs.), Unit Price $___________. Total Price Line Item 0005 $___________.Line Item 0006 Supplies/Services: Removal and Disposal of White Goods. Quantity: 15, Unit: Tons (2000lbs.), Unit Price $___________. Total Price Line Item 0006 $___________. Debris quantities are maximum estimates and are not guaranteed. Total price is a Not to Exceed (NTE) amount and may not be exceeded without a modification to the purchase order. Contractor will be paid for actual amounts of debris hauled as shown on weight tickets produced at the scales at disposal sites. PLEASE SEE THE COMPLETE STATEMENT OF WORK PROVIDED AS AN ATTACHED FILE. SUBMITTALS: The Contractor shall submit the following information with the quote package to verify the Contractor's plans for delivery meet the requirements of this solicitation: Operations Plan: To include equipment, labor, and materials anticipated for use under this contract with the appropriate markings to designate the equipment and identify trucks and tare weights, mobilization schedule, and procedures to perform removal operations. Failure to provide the required submittal may be cause for your quote to be rejected as non-responsive. Prospective contractors must include with their quote all information required by the Evaluation and Selection Procedures below, the Disaster or Emergency Area Representation required by FAR 52.226-3 (clause set out in full text below), and a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. Debris Removal and Disposal:GENERAL 1.The purpose of this synopsis (and the Statement of Work file attached) is to define the requirements for removal and disposal of storm related vegetative and C&D debris following the 2011 tornado event. Award will be a Firm-fixed price, commercial purchase order for the area(s) within the Boundaries of Monroe County as defined in the Statement of Work. The Government intends to make a single award for all work required by this solicitation. SERVICES: 1. The Contractor shall: provide all equipment, operators, labor, material, fuel, tools, etc. for debris removal and disposal of all eligible debris from the public and private Right of Way (ROW). The debris shall be taken to an approved dumpsite(s) (see the Statement of Work file attached to this Solicitation for location of the dumpsites). The amount of debris to be removed under this contract is only an estimate and is not guaranteed. Contractor will be paid only for the amount of debris actually removed at the unit price of this Contract. 2. HAUL AND DISPOSE: 1. The work shall consist of clearing, separating, removing, reducing, and vegetative dumpsite management of any and all eligible debris (see definitions of eligible debris in Paragraph 5 of the Statement of work) from public and private property, including ROW of streets and roads. Work shall include: 1) examining and sorting debris to determine whether debris is eligible and to determine whether eligible debris is vegetative, construction and demolition (C&D), or white goods; 2) loading and sorting the debris; 3) hauling the eligible debris to the appropriate dumpsite(s); 4) and reducing vegetative debris. Household hazardous waste will be segregated and placed on the ROW for pickup by MDEQ Personal property items, such as, but not limited to: automobiles, boats, trailers, and recreational vehicles, shall be relocated offsite to the nearby ROW such that they will not interfere or hinder the Contractor's operations. The Contractor shall take care not to damage personal property items while moving them. Ineligible debris shall not be loaded, hauled, or dumped under this contract. The Contractor is liable for all ineligible debris handled during the life of this contract. The Contractor shall make a minimum of two passes. The Contractor shall leave a minimum of one weekend between each pass. The Contractor shall not move from one designated work area to another designated work area without prior approval from the contracting officer's representative (COR). Eligible debris is considered all eligible storm related debris located within the private or Public Property. Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Construction and demolition debris can be defined as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, furnishings, and fixtures. White goods can be defined as refrigerators, freezers, washers, dryers etc. Hazardous limbs are considered eligible debris and are defined as limbs greater than two inches in diameter that are still hanging in the tree and are threatening a public health and safety. Trees with more than 50% of the crown broken are eligible debris and shall be removed. Holes present, as a result of uprooted trees in the public right-of-way, shall be filled to ground level. Any firearms, ammunition, or explosives that may be found, shall be left undisturbed and reported to the Corps QA, immediately. If the contractor encounters valuables, such items shall be secured onsite and work may continue. Valuables may include jewelry, cash, safes, and other items of monetary or sentimental value. Under no circumstance shall contractor employees keep any found items for souvenirs or other uses. The contractor shall immediately notify the Corps QA. EQUIPMENT: All trucks and other equipment shall be in compliance with all applicable federal, state, and local rules and regulations. All trucks and other equipment must be equipped with backup alarms. Any truck used to haul debris must be capable of rapidly dumping its load without the assistance of other equipment. Sideboards or other extensions to the bed are allowable provided they meet all applicable rules and regulations, cover the front and both sides, and are constructed in a manner to withstand severe operating conditions. The sideboards are to be constructed of 2" by 6" boards or greater and not extend more than two feet above the metal bedsides. All extensions are subject to acceptance or rejection by the COR. The contractor shall provide means to rapidly unload any trailer that does not have a means for dumping. All trailers shall have a metal-framed exterior and a minimum of 5/8" plywood (not wafer board) interior walls. All equipment used to haul debris shall be equipped with a tailgate that will effectively contain the debris during transport and permit the truck to be filled to capacity. Plastic webbing is not acceptable for a tailgate. The Contractor is responsible for ensuring all loading and transport equipment complies with state and local laws. The Contractor in conjunction with USACE will inspect all equipment prior to use. The COR will provide a form for this purpose. All work shall be accomplished in a safe manner in accordance with EM 385-1 and OSHA standards. DUMPSITES: 1. The Contractor shall provide specified equipment, operators, and laborers for vegetative dumpsite management and debris reduction operations. The contractor shall provide all labor and materials necessary to fully operate and maintain (including fuel, oil, grease and repairs)all equipment. PERFORMANCE SCHEDULE: The Contractor shall commence performance within twenty-four (24) hours of receipt of notice to proceed in Monroe County, MS. Prior to commencing debris removal operations a contractor shall, with input from the COR, provide a work plan showing where operations will begin and which areas debris clearance will be accomplished on a 7 and 14 day projection. The plan shall be updated every Monday. The plan should also include priority locations provided by the COR. Also, the Contractor shall prepare and present Daily Work Plans (an Excel Spreadsheet will be acceptable) to the COR either in the evening of each previous work day, or, the early morning of the work day. REPORTING: 1. The Contractor shall submit a report to the COR during each day of the term of the contract. A sample daily operational report is attached. Discrepancies between the daily report and the corresponding weigh tickets shall be reconciled no later than the following day. OTHER CONSIDERATIONS: The Contractor shall supervise and direct the work, using s labor and proper equipment for all tasks. Safety of the Contractor's personnel and equipment is the responsibility of the Contractor. Additionally, the Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract. The Contractor shall be duly licensed in accordance with all city, state and county statutory requirements to perform the work. The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area. The Contractor shall provide all flag persons, signs, equipment, and other devices necessary to meet federal, state, and local requirements. The traffic control personnel and equipment shall be in addition to the personnel and equipment required in other parts of this contract. At a minimum, one flag person should be posted at each approach to the work area. Work shall be accomplished in a safe manner in accordance with EM385-1-1. The Contractor is responsible for dust control. The Contractor shall be in compliance with all state and local laws for dust control. The Contractor shall be in compliance with all state and local laws for dust control. The COR may suspend contractor operations due to inclement weather. The performance period may be extended for weather delays. The Contractor shall employ as many local residents and subcontractors as possible as part of this contract. SAFETY PROVISIONS: 1. The Contractor shall perform all work in accordance with the 15 Sep 08 edition of EM 385-1-1. 2. An Accident Prevention Plan that fully complies with USACE EM 385-1-1 must be submitted within 24 hours of issuance of the purchase order. No work may be started before acceptance of the plan. PAYMENT 1. Cost for labor (to include lodging, per-diem, and travel costs if provided), equipment, taxes, fees, and all material disposal will be included in the unit price quoted. The measurement will be based on daily scale tickets to the nearest 10th of a ton, and will be verified by the COR in the Daily Operational Report which will be the basis for payment. 2. Payment will be made for the number of tons hauled as determined by weight at the disposal site at the unit price specified for the Line Item up to the Not to Exceed (NTE) amount of the purchase order. 3. Separate payment will not be made for providing and maintaining an effective Quality Control Program, and all costs associated therewith shall be included in the applicable unit price contained in the quote. SITE INSPECTION: Each prospective contractor shall inspect the Monroe County area prior to providing a quote to become familiar with the conditions and requirements associated with the removal and cleanup. Unfamiliarity with the site, access restrictions, or disposal requirements, will not be cause for a change to the contract price or schedule. MEETINGS: 1. After a purchase order has been issued, the Contractor shall attend a pre-work conference with the COR at the U.S. Army Corps of Engineers office. At the pre-work meeting the Contractor and the Contracting Officer will jointly determine an average daily production rate which the contractor will be expected to meet. This average daily rate (ADR) will be, at a minimum, sufficient to accomplish all work within a thirty day period based on the estimated quantity of debris in the area. The contractor's production will be reviewed weekly to determine if the ADR has been met for that week. If the ADR is not being met, the Contractor will be assessed a deduction from the amount of debris eligible for payment for that week in accordance with the following schedule:. 1. For meeting 100% of quota - zero deduction. 2. For meeting 90 to 99%, a deduction of 2%. 2. For meeting 80 to 89%, a deduction of 4%. 3. For meeting 70 to 79%, a deduction of 6%. 4. For meeting less than 70% , a deduction of 10%.. If the Contractor is meeting 70% or less of the ADR for more than 2 consecutive weeks, it will be considered to be endangering performance under the contract and actions may be taken to terminate the contract for default. QUALITY CONTROL: 1. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system. The Quality Control system shall consist of written plans and procedures and the necessary organization to meet the contract requirements. The system shall cover all removal operations. 2. Within 24 hours of the issuance of the first purchase order, the Contractor shall submit a Quality Control Plan that establishes and maintains an effective quality control system and identifies an operations manager to serve as principal liaison with the Corps of Engineers Contracting Officer or the designated representative. SUBMITTALS. 1. The Contractor shall submit the following information with the quote package to verify the Contractor's plans for delivery meet the requirements of this solicitation: Operations Plan: To include equipment, labor, and materials anticipated for use under this contract with the appropriate markings to designate the equipment and identify trucks and tare weights, mobilization schedule, and procedures to perform removal operations. Failure to provide the required submittal may be cause for your quote to be rejected as non-responsive. Note: Since bid, performance, and payment bonds are not required, no requirement exists for submittal of bonding information. EVALUATION AND SELECTION PROCEDURES: FAR Clause 52.212-1 Instructions to Offerors--Commercial Items (JUN 2008) applies to this acquisition. All quotes submitted will be evaluated for technical capability. The government will issue purchase orders to the supplier whose quote is the lowest priced of those determined to meet at least the minimum requirements for capability to perform. Capability to Perform is defined as meeting the minimum requirements listed in Operations, Company Experience, and Past Performance listed below. In order to be determined Capable to Perform, Contractor must meet at least the minimum requirements in all three areas and rececive a Satisfactory rating in each. An unsatisfactory rating in any single area is cause for a determination that the Contractor does NOT meet the overall requirements for Capability to Perform. The Government intends to award a single firm-fixed-price purchase order as a result of this Solicitation, and intends to award without discussions. The Government reserves the right to hold discussions if it deems them necessary. Significant factors that will affect contract award are listed below: a. Operations - The Contractor shall provide sufficient documentation of experienced management (especially the qualifications of the Operations Manager), sufficient number of personnel and equipment to demonstrate that they have the capability to perform the required work in the time required. b. Business Experience - In order to be determined to be technically acceptable, the offeror must demonstrate that it possesses a minimum of 3 years experience on contracts of a similar nature, size, scope, and complexity, utilizing a comparable number of personnel with like skills. c. Past Performance - In order to be determined to be acceptable, the offeror must demonstrate that its firm has had acceptable performance on contracts of a similar nature, size, scope, and complexity, utilizing a comparable number of personnel with like skills. The lack of past performance information will not be evaluated favorably or unfavorably for this factor PROVIDED the prospective contractor certifies that additional past performance information is not available and provides an acceptable explanation as to why additional past performance is not available. Prospective contractors must include with their quote all information required by the Evaluation and Selection Procedures above, the Disaster or Emergency Area Representation required by FAR 52.226-3 (clause set out in full text below), and a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. Offerors who are registered in ORCA are not required to submit FAR 52.212-3. The following clauses and provisions are incorporated and will remain in full force in any resultant award. The full text of these clauses can be accessed electronically at website: http://www.farsite.hill.af.mil or http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html: FAR 52.212-1 Instructions to Offerors - Commercial Items; FAR 52.212-4 Contract Terms and Conditions--Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders--Commercial Items and the following clauses cited within that clause: 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards; FAR 52.219-6 Notice of Total Small Business Set-aside; FAR 52.219-8 Utilization of Small Business Concerns; FAR 52-219-14 Limitations on Subcontracting; FAR 52.222-3 Convict Labor; FAR 52.222-19 Child Labor; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35 Equal Opportunity of Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-37 Employment Reports on Disabled Veterans; FAR 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees; FAR 52.222-41 Service Contract Act of 1965; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires; 52.226-4 Notice of Disaster or Emergency Area Set-Aside; FAR 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area; FAR 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration. The following Clauses are also applicable to this acquisition: FAR 52.215-5 Facsimile Proposals; DFARS 252.204-7004 Alternate A Central Contractor Registration; DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country; DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7002 Requests for Equitable Adjustment.. Department of Labor Wage Determination numbers Mississippi 2005-2295 (Rev 12) for Monroe County. SEE ATTACHED WAGE DETERMINATION. The following clause is provided in full text and is applicable to this acquisition: Note: Prospective contractors must check the appropriate block in the clause 52.226-3(b) Representations. 52.226-3 DISASTER OR EMERGENCY AREA REPRESENTATION (NOV 2007) Disaster or Emergency Area Representation (Nov 2007) (a) Set-aside area. The area covered in this contract is: Monroe County, MS. (b) Representations. The offeror represents that it __ does __ does not reside or primarily do business in the designated set-aside area. (c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months- (1) The offeror had its main operating office in the area; and (2) That office generated at least half of the offeror's gross revenues and employed at least half of the offeror's permanent employees. (d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include- (1) Physical location(s) of the offeror's permanent office(s) and date any office in the set-aside area(s) was established; (2) Current state licenses; (3) Record of past work in the set-aside area(s) (e.g., how much and for how long); (4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area; (5) Percentage of the offeror's gross revenues attributable to work performed in the set-aside area; (6) Number of permanent employees the offeror employs in the set-aside area; (7) Membership in local and state organizations in the set-aside area; and (8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements. (e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation. (End of provision) If you are not registered in the CCR, an award may be made to your company; however, you will be required to register as soon as possible following award, and registration expedites payment. You may register electronically at http://www.ccr.gov. Registering electronically will expedite the registration process. Quotes are due Thursday, May 12, 2011, not later than 4 pm at the US ARMY CORPS OF ENGINEERS, Vicksburg District Contracting Office, 4155 East Clay Street, Vicksburg, MS., 39183-3435, ATTN: Tracey M. Lowe, Contract Specialist. Quotes may be submitted electronically by email or fax at the address/fax number listed below, providing all required information is included. Failure to submit sufficient information for the Government to evaluate an offeror's technical capability may cause that offer to be determined non-responsive and rejected. REQUESTS FOR INFORMATION AND QUESTIONS REGARDING THIS SOLICITATION MUST BE IN WRITING AND MAY BE EMAILED TO contact@example.gov., OR FAXED TO +1 (555) 000-0000. PLEASE SEE THE COMPLETE STATEMENT OF WORK PROVIED AS AN ATTACHED FILE.