S--Uniform Laundry Services @ Tahoma National Cemetery

General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C78619Q0074 Posted Date: 12-11-2018 Original Response Date: 12-24-2018 Current Response Time: 5:00pm(PST) Product or Service Code: S209 Set Aside: Small Business NAICS Code: 812320 Contracting Office Address Department of Veterans Affairs National Cemetery Administration Pacific District 1301 Clay Street, Suite 1230 North Oakland CA 94612-5209 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular The associated North American Industrial Classification System (NAICS) code for this procurement is 812320, with a small business size standard of 5.5 Million. The National Cemetery Administration Pacific District is seeking quotes from Small Business that are qualified to provide uniform laundry services. The awarded contract will be a Base year w/4 Option periods at Tahoma National Cemetery. Statement of Work BACKGROUND The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 136 National Cemeteries in 39 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential. The vendor shall provide laundry service to approximately 14 wage grade employees working 5 - 6 days per week to include holidays and other cemetery operational commitments. 3 of the wage grade employees rotate in and out of the field and will not provide 6 sets of uniforms per week normally. Uniforms consist of Cemetery purchased, dark khaki Carhartt Force Ridgefield work shirt either long sleeve or short sleeve as preference by the employee, name on each shirt and Cemetery logo on each shirt, VA patch on left shoulder and US Flag on right shoulder, AND khaki Wrangler Riggs Ranger ripstop work pant with team member initials in waist band. Contractor shall provide a suitable container for soiled uniforms and schedule a weekly pick-up and delivery of cleaned, pressed uniforms. The vendor will conduct, with the Cemetery COTR (or a designated team member) an inventory of outgoing (to be laundered and pressed) uniforms and incoming (returned to team member) each pick-up and delivery cycle. I. PART I - THE SCHEDULE PRICE SCHEDULE: The contractor shall provide all labor, materials, equipment, tools, and supplies to provide uniform laundry services. **All work shall be performed in accordance the Description/Specifications/Statement of Work, contained herein for the National Cemetery Administration - Pacific District BASE YEAR: Date of Award through September 30, 2019 CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 1001 Clean/delivery of 6 work shirts every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 1002 Clean/delivery of 6 work pants every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 1003 Laundry bag, 4 per week, delivered and picked up every week 52 EA $ $ Total Estimated Base Year $ OPTION YEAR ONE: October 1, 2019 through September 30, 2020 CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 1001 Clean/delivery of 6 work shirts every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 1002 Clean/delivery of 6 work pants every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 1003 Laundry bag, 4 per week, delivered and picked up every week 52 EA $ $ Total Estimated Option Year I $ OPTION YEAR TWO: October 1, 2020 through September 30, 2021 CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 2001 Clean/delivery of 6 work shirts every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 2002 Clean/delivery of 6 work pants every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 2003 Laundry bag, 4 per week, delivered and picked up every week 52 EA $ Total Estimated Option Year II $ OPTION YEAR THREE: October 1, 2021 through September 30, 2022 CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 3001 Clean/delivery of 6 work shirts every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 3002 Clean/delivery of 6 work pants every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 3003 Laundry bag, 4 per week, delivered and picked up every week 52 EA $ Total Estimated Option Year III $ OPTION YEAR FOUR: October 1, 2022 through September 30, 2023 CLIN ITEM EST. QTY UNIT UNIT PRICE TOTAL PRICE 4001 Clean/delivery of 6 work shirts every week for all field employees (up 14 team members Estimate 84) 4368 EA $ 4002 Clean/delivery of 6 work pants every week for all field employees (up 14 team members Estimate 84) 4368 EA $ $ 4003 Laundry bag, 13 total, delivered and picked up every week 52 EA $ Total Estimated Option Year IV $ Total Estimated Base + 4 One-Year Options: $________ PLACE OF PERFORMANCE Tahoma National Cemetery 18600 Southeast 240th Street Kent, WA 98042-4868 For site visits email: Valentin Saucedo @ contact@example.gov Award shall be made to the quoter, whose quotation for award, such as "offers the best value to the government, considering technical capability, past performance, and price."] The government will evaluate information based on the following evaluation criteria: "(1) technical capability factor "meeting or exceeding the requirement, (2) past performance, and (3) price. When evaluation factors are used, the contracting officer may insert a provision substantially the same as the provision at 52.212-2, Evaluation Commercial Items, in solicitations for commercial items or comply with the procedures in 13.106 if the acquisition is being made using simplified acquisition procedures. When the provision at 52.212-2 is used, paragraph (a) of the provision shall be tailored to the specific acquisition to describe the evaluation factors and relative importance of those factors. However, when using the simplified acquisition procedures in Part 13, contracting officers are not required to describe the relative importance of evaluation factors. Offers shall be evaluated in accordance with the criteria contained in the solicitation. For many commercial items, the criteria need not be more detailed than technical (capability of the item offered to meet the agency need), price and past performance. Technical capability may be evaluated by how well the proposed products meet the Government requirement instead of predetermined sub factors. Solicitations for commercial items do not have to contain sub factors for technical capability when the solicitation adequately describes the item s intended use. A technical evaluation would normally include examination of such things as product literature, product samples (if requested), technical features and warranty provisions. Past performance shall be evaluated in accordance with the procedures in 13.106 or Subpart 15.3, as applicable. The contracting officer shall ensure the instructions provided in the provision at 52.212-1, Instructions to Offerors Commercial Items, and the evaluation criteria provided in the provision at 52.212-2, Evaluation Commercial Items, are in agreement. Select the offer that is most advantageous to the Government based on the factors contained in the solicitation. Fully document the rationale for selection of the successful offeror including discussion of any trade-offs considered Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.\ The Contracting Officer s address is: National Cemetery Administration 75 Barrett Heights Road, Ste 309 Stafford, VA 22556 All quoters shall submit 1 (one) copy of their technical and price quote (On a SF 1449) via email to the CO. Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11, required registration in the System for Award Management (SAM) database prior to award of a contract. This is a Small Business set-aside for services as defined herein. - The government intends to award a purchase order as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). All inquiries shall be made to the Contracting Specialist via email: Valentin Saucedo, contact@example.gov Oakland Memorial Service Network 1301 Clay Street, Suite 1230 North Oakland, CA 94612-5209 NLT December 24, 2018 by 5:00pm (PST). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail. Any questions or concerns regarding this solicitation should be submitted in writing via e-mail to; contact@example.gov The following contract clauses apply to this acquisition: Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. https://www.va.gov/oal/library/vaar/ FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 (Oct 2018) Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following solicitation clauses apply to this acquisition: FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 60 | 90 | 30 days) FAR 52.216-21 Requirements (OCT 1995) [see 16.506(d)(1)] FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) [use when options are included; see 17.208(g)] FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class Monetary Wage Fringe Benefits Presser, Hand $13.81 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) End of Document