S209--Cove Care PM for IPA aLEx/ScrubEx units Base plus 4OY POP (08/15/22 - 07/31/23)

Cove Care preventative maintenance for IPA aLEx and ScrubEx units Oklahoma City VA Health Care System Oklahoma City, OK 73104 BRIEF SCOPE OF WORK (This is for information only) IMPORTANTR NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. GENERAL INFORMATION The intent of the Government is to award a base plus four Option Year, firm-Fixed-price (FFP), Non-Personal Services Contract. The Vendor will furnish all labor, supervision, materials, and equipment necessary to accomplish repairs and periodic maintenance for the ScrubEx and aLEx linen management system located at the: Oklahoma City VA Medical Center, 921 NE 13th Street, Oklahoma City, Oklahoma. WORK HOURS: 1. Normal Work Hours: Monday through Friday, 8am-4:30pm. Any work to be completed outside these hours will need to be coordinated between the vendor and the Contract Officer Representative (COR). 2. National Holidays: The eleven holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. SPECIFICATIONS: Service requests: Requests received before noon on a business day will be responded to by 5:00pm the same day. If the request is received after noon but before 5pm will be responded to NLT noon on the following business day. Requests received after 5pm or anytime on a non-business day will be responded to by 5:00pm the following business day. Equipment: The following dispensers shall be included in this agreement: Product Serial Number Date Installed aLEx ALC Dispenser 12954 May, 2020 aLEX ALC Dispenser 12891 May, 2020 aLEX ALC Dispenser 12955 May, 2020 aLEX ALC Dispenser 12956 May, 2020 aLEX ALC Dispenser 12961 May, 2020 aLEX ALC Dispenser 12957 May, 2020 aLEX ALC Dispenser 12958 May, 2020 aLEx ASC Dispenser 12962 May, 2020 aLEx AMC Dispenser 12965 May, 2020 aLEx AMC Dispenser 12964 May, 2020 aLEx ALC Dispenser 12893 May, 2020 Technical Support: Vendor shall provide Phone Support during normal business hours. Calls received after normal business hours will be returned the next business day. Urgent calls/messages will be returned within two hours of the call/message being sent. Preventative Maintenance: Agreement shall provide on an annual basis preventative maintenance on all units. The preventative maintenance shall include equipment inspection, cleaning, adjustments and any needed repairs, and firmware updates (to the latest version based on equipment model). E. REQUIRED REPORTING: The contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract. The Contractor will furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved chemicals utilized to clean the machines along with Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COTR. F. CONTRACTOR PERSONNEL BADGES AND PARKING: 1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COTR or designee at the end of each pick up process. 3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COTR. 5. The Oklahoma City VA Health Care System does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. G. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee. IMPORTANTR NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting. LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation. Please communicate via e-mail to contact@example.gov by COB July 28, 2022, as to your company s interest and ability to perform service per this brief Scope of Work. If interested, please provide the following: Please state your company s business size as related to NAICS code 812320 As per the Limitations of Subcontracting: (see FAR 19.505) As Primary Contractor: what % of Total Contract Value will you retain? If using a Subcontractor: what % of Total Contract Value will go to them? Please provide SAM.Gov Unique Entity ID (UEID) number Please state if you have an FSS/GSA contract that includes this service If applicable provide that FSS/GSA contract number In order for you company s information to be counted in relation to this Market Research all above questions must be answered.