S299--Window Cleaning Follow-On Requirement VISN 4 Wide VA Medical Center Contract

The Department of Veterans Affairs, through Network Contracting Office 4, is conducting a sources sought notice for window, glass, and surface cleaning services across eight VA Medical Centers within VISN 4, with the goal of issuing a five-year fixed-price, indefinite delivery/indefinite quantity (IDIQ) requirements contract as a follow-on to existing services. This effort is structured as a total small business set-aside under NAICS code 561720, with preference given to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs), who must provide proof of SBA VetCert validation to be considered. Although not a formal solicitation, responses will inform the government’s acquisition strategy, including potential socio-economic set-asides and contractor selection criteria. Interested parties are required to submit a statement of interest and capability via email to the designated contract specialist by May 11, 2026, at 10 a.m. EST, and if holding a GSA Federal Supply Schedule contract within scope, must include the contract number. Performance will be delivered across multiple VA medical centers in Pennsylvania and Delaware, with specific work schedules dictated by task orders, including restrictions on exterior cleaning to weekends at certain sites and mandatory coordination with facility engineering and safety offices. Key personnel must be designated, on-site during operations, reachable by phone at all times, and fluent in English; all employees performing cleaning tasks must hold IWCA certifications or equivalents, and the contractor must comply with strict safety, security, and reporting protocols. Inspection and acceptance will be conducted on-site by Facility Contracting Officer Representatives using a Quality Assurance Surveillance Plan based on 100% quality standards for cleanliness, safety compliance, documentation submission, and timely corrective actions. The contractor is responsible for providing all equipment, supplies, and personnel, submitting detailed performance reports including post-cleaning reports and condition reports on damaged components, and adhering to rigorous access control measures including the use of contractor-issued ID badges, avoiding dual employment without prior approval, and ensuring no unauthorized entry into restricted areas. No pricing data, CLINs, or contract value estimates are provided at this stage, as individual task orders will define scope and payment, and the government retains full discretion over task issuance. All contract administration, surveillance, and reporting functions will be managed through a structured system involving the Procuring Contracting Officer, the VISN 4 COR, and multiple facility-specific CORs who conduct performance evaluations and enforce compliance through documented corrective actions and CP