Safe & Vault Maintenance and Technical Support - Base and 4 Option Year(s) POP 10/01/2026-09/30/2031

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ.  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025),

VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025)

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business concerns IAW FAR 19.1405 SDVOSB Set‑aside procedures and VAAR Subpart 819.70, the VA Veterans First Contracting Program.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561622 - Locksmiths, with a small business size standard of $25 million.

The FSC/PSC is J063 maintenance, repair, and rebuilding of alarm, signal, and security detection systems.

The Department of Veterans Affairs, Network Contracting Office (NCO) 22, 4811 Airport Plaza Dr STE 600, Long Beach, CA 90815‑1372, is seeking to purchase Safe & Vault Maintenance and Technical Support Services for VA Southern Arizona Health Care System Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ 85723‑0001.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item  Description                                                                           Quantity  Unit of Measure  Unit Price  Total Price

0001          Safe & Vault Maintenance and Technical Support Services   1              EA                         _____        _____

0002          Over-and-Above Services (Approval Required)                     1              NTE                       _____        _____

1001          Safe & Vault Maintenance and Technical Support Services   1              EA                         _____        _____

1002          Over-and-Above Services (Approval Required)                     1             NTE                       _____        _____

2001          Safe & Vault Maintenance and Technical Support Services   1              EA                         _____        _____

2002           Over-and-Above Services (Approval Required)                     1             NTE                       _____        _____

3001           Safe & Vault Maintenance and Technical Support Services   1              EA                         _____        _____

3002           Over-and-Above Services (Approval Required)                     1             NTE                       _____        _____

4001           Safe & Vault Maintenance and Technical Support Services   1              EA                         _____        _____

4002           Over-and-Above Services (Approval Required)                     1             NTE                       _____        _____

STATEMENT OF WORK (SOW)

Maintenance Safe & Vault Services

Southern Arizona VA Health Care System (SAVAHCS)

Tucson VA Medical Center (VAMC)

PART 1

GENERAL INFORMATION

1.1 This is a non-personnel services (NPS) contract to provide Repair & Maintenance Safe & Vault Services, as well as technical support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Description of Services/Introduction: 

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services (NPS) necessary to perform the repair, maintenance, rekeying/recombination, relocation, and technical support for safe & vault servicing as defined in this Statement of Work (SOW), except for those items specified as Government-furnished property and services. The Contractor shall perform to the standards in this SOW.

1.3 Background: 

The Southern Arizona VA Health Care System (SAVAHCS), Tucson VA Medical Center (VAMC)

uses safes & vaults across multiple departments to secure sensitive items. These assets require preventive maintenance (PM) to function at peak performance levels, repair services when something malfunctions, and technical support for changing entry codes or re-keying. Combination changes may be required annually and whenever personnel with access change.

1.4 Objectives: 

Provide repair, preventive maintenance (PM), rekeying/recombination, relocation, and technical support services for the safes and vaults located at the Southern Arizona VA Health Care System (SAVAHCS), ensuring reliable operation and adherence to Department of Veterans Affairs (VA) physical security policy.

1.5 Scope: 

Repair, maintenance, and technical support services for the safes and vaults which include a comprehensive maintenance service as outlined in Section 5, Specific Tasks. The Contractor shall accomplish all tasks as outlined in Section 5, Specific Tasks.

1.6 General Information 

1.6.1 Quality Control: 

The Contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with this SOW. The QCP shall be delivered within 30 days after contract award (or with proposal if evaluated). Three (3) copies shall be submitted to the Contract Specialist (CS) and Contracting Officer’s Representative (COR). Any proposed change to the QCP must be submitted within five (5) working days and requires Contracting Officer (CO) written acceptance.

1.6.2 Quality Assurance: 

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Government’s Quality Assurance Surveillance Plan (QASP), which defines the surveillance methods, frequency, and acceptable performance thresholds.

1.6.3 Recognized Holidays:

In accordance with 5 U.S.C. 6103, the following Federal holidays are observed:

Holiday

Actual Date

Observed Date

Notes

New Year’s Day

Thursday, January 1

Standard holiday.

Martin Luther King Jr. Day

Monday, January 19

Observed on the third Monday in January.

President’s Day

Monday, February 16

Observed on the third Monday in February.

Memorial Day

Monday, May 25

Observed on the last Monday in May.

Juneteenth Independence Day

Friday, June 19

Fixed date holiday.

Independence Day

Saturday, July 4

Friday, July 3

Falls on Saturday; observed on Friday.

Labor Day

Monday, September 7

Observed on the first Monday in September.

Columbus Day

Monday, October 12

Observed on the second Monday in October.

Veterans Day

Wednesday, November 11

Fixed date holiday.

Thanksgiving Day

Thursday, November 26

Observed on the fourth Thursday in November.

Christmas Day

Friday, December 25

Fixed date holiday.

1.6.4 Hours of Operation: 

The Contractor is responsible for conducting business Monday through Friday, from 7:30 a.m. to 4:30 p.m., except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government‑directed facility closings. 

The Contractor must maintain an adequate workforce for uninterrupted performance of all tasks defined within this SOW when the Government facility is open. Workforce stability and continuity are essential.

1.6.5 Place of Performance: 

Work will be performed at the VA Medical Center, 3601 S. 6th Ave, Tucson, AZ 85723‑0001, and additional Southern Arizona VA Health Care System (SAVAHCS) buildings/rooms listed in Technical Exhibit 3.

1.6.6 Type of Contract: 

The Government will award a Firm-Fixed Price (FFP) contract.

1.6.7 Security Requirements: 

Contractor personnel performing work under this contract must possess and maintain the level of security/access required by the Department of Veterans Affairs (VA) facility policy for the life of the contract.

1.6.7.1 Physical Security: 

The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be properly secured.

1.6.7.2 Key Control: 

The Contractor shall establish and implement methods ensuring all keys/key cards issued by the Government are not lost, duplicated, or misused. 

No Government-issued keys may be duplicated. Lost or duplicated keys must be immediately reported to the Contracting Officer (CO). 

If a non-master key is lost or duplicated, the Contractor shall rekey or replace affected lock(s) upon direction of the CO. The Government, at its option, may perform rekeying or replacement and deduct the total cost from the Contractor’s monthly payment. 

If a master key is lost or duplicated, the Government shall replace all locks and keys within that system and deduct the total cost from the Contractor’s monthly payment. 

The Contractor shall prohibit use of Government-issued keys/key cards by any persons other than Contractor employees and shall prohibit Contractor employees from opening locked areas to allow access to unauthorized individuals.

1.6.7.3 Lock Combinations: 

The Contractor shall ensure that all lock combinations are protected and not disclosed to unauthorized persons. Lock combinations shall be changed when personnel with access no longer have a need to know. 

New or replacement combinations associated with safes and vault door systems shall be sealed in three separate individual envelopes. Each envelope shall be signed and dated by both the Contracting Officer’s Representative (COR) and the Contractor’s service representative. 

The sealed envelopes shall be given to the VA Chief of Police (who will not see or know the combination), who will sign/date receipt.

Distribution shall occur as follows:

• One envelope to the Point of Contact (POC) of the safe 

• Two envelopes to the Director’s safe

1.6.8 Special Qualifications: 

Contractor personnel must possess and maintain current training and certifications necessary to work on the Government equipment covered under this SOW. 

The Contract Manager and all applicable personnel shall demonstrate knowledge of Department of Veterans Affairs (VA) physical security requirements in accordance with VA Handbook 0730/4.

1.6.9 Post Award Conference/Periodic Progress Meetings: 

The Contractor shall attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. 

Periodic meetings may be held with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and other Government personnel to review performance, discuss problems, and resolve outstanding issues. These meetings shall be held at no additional cost to the Government.

1.6.10 Contracting Officer’s Representative (COR): 

The COR will be identified by separate letter. The COR monitors technical aspects of the contract and assists in contract administration. All COR guidance must remain within the boundaries of the Statement of Work (SOW) and shall not constitute a change to scope, price, or terms.

The COR is authorized to:

• Ensure the Contractor performs technical requirements 

• Perform inspections 

• Maintain written/oral communication on technical matters 

• Issue written interpretations of technical requirements (within scope) 

• Monitor Contractor performance and notify the CO of deficiencies 

• Coordinate Government-furnished property 

• Provide site access for Contractor personnel 

The COR is **not** authorized to change any terms or conditions, cost/price, or delivery schedule of the contract.

1.6.11 Key Personnel: 

Key personnel include the Contract Manager and Alternate Contract Manager. These individuals must be designated in writing to the CO. 

The Contract Manager or Alternate shall:

• Have full authority to act for the Contractor on daily operations 

• Be available Monday through Friday, 8:00 a.m. to 4:30 p.m., excluding Federal holidays and administrative closures 

• Possess working knowledge of physical security per VA Handbook 0730/4

1.6.12 Identification of Contractor Employees: 

Contractor personnel shall identify themselves as contractors in all meetings, communications, and documents. All contractor-produced materials shall be marked to indicate contractor involvement. 

Contractor personnel shall wear visible VA-issued identification badges above the waist at all times while on VA property and must be escorted by the COR or designee when required.

1.6.13 Contractor Travel: Contractor Travel is Not Applicable (N/A). The Contractor shall include all travel-related expenses necessary for performance within the Firm‑Fixed‑Price (FFP) CLIN(s). No separate travel reimbursement will be provided by the Government, and any travel conducted is at the Contractor’s expense.

 1.6.14 Other Direct Costs (ODC): 

All supplies, tools, and equipment necessary to complete tasks under this SOW shall be provided by the Contractor.

1.6.15 Data Rights: 

Data Rights are Not Applicable (N/A) under this requirement. The services performed do not require the development, delivery, or Government ownership of technical data, software, or proprietary information beyond standard service documentation already covered under the Firm‑Fixed‑Price (FFP) CLIN(s). No additional data rights are needed, requested, or granted as part of this contract.

1.6.16 Organizational Conflict of Interest (OCI): 

Contractor and subcontractor personnel may receive or access proprietary or source selection information while performing this work. The Contractor shall immediately notify the CO upon becoming aware of any actual or potential Organizational Conflict of Interest (OCI) and shall submit a mitigation plan. 

The CO may impose additional remedies if the OCI cannot be avoided or mitigated.

1.6.17 Phase-In / Phase-Out Period: 

To maintain continuity of services, the Contractor shall have personnel onsite during the 30-day phase-in and 30-day phase-out periods. During phase-in, the Contractor shall become familiar with requirement details to ensure full performance on the contract start date.

PART 2 

DEFINITIONS & ACRONYMS

- Definitions and Acronyms:

DEFINITIONS:

2.1.1 CONTRACTOR. 

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER. 

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). 

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. 

A service output that does not meet the standard of performance associated with the Statement of Work.

2.1.5 DELIVERABLE. 

Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. 

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. 

Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. 

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE Surveillance Plan (QASP). 

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. 

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. 

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORKDAY. 

The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. 

Monday through Friday, unless specified otherwise.

2.2.  ACRONYMS:

ACOR — Alternate Contracting Officer's Representative
COR — Contracting Officer's Representative
COTR — Contracting Officer's Technical Representative
COTS — Commercial-Off-the-Shelf
FAR — Federal Acquisition Regulation
RFO FAR — Revolutionary FAR Overhaul (Streamlined Commercial Acquisition Procedures)
HIPAA — Health Insurance Portability and Accountability Act of 1996
KO — Contracting Officer
OCI — Organizational Conflict of Interest
ODC — Other Direct Costs
PIPO — Phase In/Phase Out
POC — Point of Contact
PRS — Performance Requirements Summary
QA — Quality Assurance
QAP — Quality Assurance Program
QASP — Quality Assurance Surveillance Plan
QC — Quality Control
QCP — Quality Control Program
TE — Technical Exhibit

PART 3 

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Services: 

The Government will provide restroom and hand-washing facilities for Contractor employees to wash their hands following exposure to chemicals while at the medical facility.

3.2 Facilities: 

The Government will provide escorted access to the safe and/or vaults, or facility passes for Contractor employees as necessary to fulfill provisions of this contract.

3.3 Utilities: 

The Government will provide all utilities in the facility and these will be available for the Contractor’s use in performance of tasks outlined in this Statement of Work (SOW). Contractor employees shall be instructed in utility conservation practices, including ensuring water valves/faucets are turned off after use.

3.4 Equipment: 

The Government will provide the safes and/or vaults to be serviced and maintained.

3.5 Materials: 

The Government will provide any Standard Operating Procedures (SOPs) and policies required for the tasks outlined in this SOW.

PART 4 

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: 

The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2 Facility Clearance: 

The Contractor shall be escorted by the Contracting Officer’s Representative (COR) while performing work on VA property when required.

4.3 Materials: 

The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this SOW.

4.4 Equipment: 

The Contractor shall furnish all equipment necessary to meet the requirements under this SOW.

4.5 Lost/Damaged Items: 

The Contractor shall replace any items lost or damaged due to negligence or poor work performance at no additional expense to the Department of Veterans Affairs (VA). Validation of any claims for loss or damage shall be made by the COR based on factual (documented) evidence produced by VA representatives and/or the Contractor.

PART 5 

SPECIFIC TASKS

5.1 Basic Services: 

a. The Contractor shall provide comprehensive preventive maintenance (PM), including adjustments, cleaning, and lubrication; repair service; relocation; and re-keying and/or recombination for the safes and vault door systems listed in Technical Exhibit 3 for the Southern Arizona VA Health Care System (SAVAHCS), 3601 South 6th Avenue, Tucson, AZ 85723‑0001. 

b. All other service episodes shall be on an individual callout basis for an estimated count of twenty-four (24) individual episodes per twelve-month period. These callouts will address malfunctions; rekeying or recombination required due to lost or compromised keys and/or combinations; routine turnover of staff; and relocation services to move safes from one location to another. This estimated count may be increased or decreased to meet Government needs. 

c. The Contractor shall respond immediately to all requests associated with key and/or combination failures and malfunctions.

5.2 Task Heading: 

Safe and Vaults: All safes and vaults are listed in Technical Exhibit 3.

5.2.1 Key Replacement / Combination Resets: 

a. The Contractor shall perform rekeying and/or recombination services upon request, typically related to lost or compromised keys and/or combinations and/or routine turnover of staff. Rekeying and/or recombination shall incorporate preventive maintenance (PM). 

b. Keys: Three new or replacement keys associated with rekeyed safes shall be identified and stamped for each safe. Each key shall be sealed in separate, individual envelopes signed and dated by the Contractor service representative. Envelopes shall be given to the VA Chief of Police (who signs/date receipt), ensuring distribution: one key envelope to the Point of Contact (POC) of the safe; two key envelopes to the Director’s safe. 

c. Combinations: Three sealed envelopes for new or replacement combinations shall be prepared, signed, and dated by both the COR and the Contractor service representative. The VA Chief of Police (who shall not know the combination) will sign/date receipt and ensure distribution: one combination envelope to the POC of the safe; two combination envelopes to the Director’s safe.

5.2.2 Preventive Maintenance (PM): 

a. The Contractor shall perform preventive maintenance (PM) inspections on safes and vault door systems. Written PM procedures shall be submitted for approval to the VA Chief of Police (or designee) and Engineering Services – Locksmith within thirty (30) days of contract start. PMs shall be performed in accordance with approved procedures.

b. Two semiannual comprehensive PM services are required. The first shall be completed within thirty (30) days after award. Subsequent PMs shall occur in six-month intervals, ±30 days.

5.2.3 Documentation: 

a. Upon completion of each service, the Contractor service representative shall submit a complete service report to the VA Chief of Police (or designee).

b. Reports shall include: 

(1) Date(s) and time period of service 

(2) Complete description of equipment serviced including VA equipment entry number (EE#), 

      manufacturer, model number, serial number (if available), and location (room and building) 

(3) Complete description of services performed 

(4) Statement of the complaint/purpose initiating the call 

(5) Total standard labor hours and materials used during the repair (travel is not reimbursable under this   

      Firm‑Fixed‑Price contract).

(6) Signature/date of Contractor representative and receiving Government official

5.2.4 Relocation of Safe/Vault: 

The Contractor shall perform safe or vault relocation services at the facility upon request.

5.2.5 Removal of Equipment: 

a. Repairs and PM shall be performed onsite whenever possible. If offsite service is required, the COR or designee may approve transport to another location. All transportation charges shall be borne by the Contractor. 

b. VA property may not be removed from SAVAHCS before all required Logistics documentation is fully approved. 

c. Offsite service reports must meet onsite reporting requirements. Reports on returned equipment shall be presented for signature/date or included in shipments when using a commercial carrier.

5.2.6 Response to Service Requests: 

a. Contractor must respond as follows: 

(1) A competent service representative equipped with tools, materials, and repair parts  

     shall arrive onsite within twenty-four (24) hours from request. 

(2) The representative shall begin work immediately and continue without interruption

      until the issue is resolved. 

(3) The representative shall have all necessary service/technical manuals. 

b. Prearrival telephone contact does not change onsite arrival time requirements unless the request is withdrawn by Biomedical Engineering. 

c. The designated response time for this contract is twenty-four (24) hours (one business day).

5.2.7 Prior Inspection of Equipment: 

Potential Contractors may inspect equipment covered by this solicitation at their own expense. Arrangements shall be made with the VA Chief of Police.

5.2.8 Guarantee: 

The Contractor shall guarantee workmanship and all parts furnished for not less than ninety (90) days.

PART 6 

APPLICABLE PUBLICATIONS (Current Editions)

6.1 The Contractor shall comply with all applicable VA regulations, policies, and operational manuals necessary for performance of this contract, including:

VA Publications, VA Handbook, Doc No. 0730/4, Title: Security and Law Enforcement, Issue Date 03/29/2013  

PART 7 

ATTACHMENT / TECHNICAL EXHIBIT LISTING

7.1 Attachment 1 / Technical Exhibit 1 – Performance Requirements Summary (PRS)

7.2 Attachment 2 / Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3 / Technical Exhibit 3 – Estimated Workload Data

Technical Exhibit 1 – Performance Requirements Summary (PRS)

Performance Objective: 

The Contractor shall provide Safe and Vault Maintenance and Repair services as outlined in Section 5 and Technical Exhibit 3.

Standard: 

All Safe and Vault Maintenance and Repair services shall meet the performance requirements contained within this Statement of Work (SOW).

Performance Threshold: 

No more than two (2) validated customer complaints per month, vetted through the VA Chief of Police or designee.

Method of Surveillance: 

Random inspection and periodic surveillance. Validated customer complaints must be submitted through the VA Chief of Police or designee.

Technical Exhibit 2 – Deliverables Schedule

Deliverable: Invoice 

Frequency: Monthly 

Copies: One (1) 

Medium/Format: Electronic submission 

Submit To: Tungsten Network (the VA’s electronic invoicing system)

Invoices shall be submitted through Tungsten Network in accordance with VA financial policy. Each invoice must include the contract number, purchase order number, service period, and detailed description of services performed. The Contractor is responsible for ensuring timely and accurate submission to avoid payment delays.

Technical Exhibit 3 – Estimated Workload Data & Equipment Listing

Estimated Workload: 

The estimated count is twenty-four (24) individual service episodes per twelve-month period. Actual counts may increase or decrease based on Government needs.

Equipment Listing:

EE #       Bldg./Room   Manufacturer   Model                    Serial #               Function           Owner

28576      57/158A         Cincy                 TL15                      E1777187           Combination     Dental Clinic

28578      2/N193           Mosler              CL-5-MP                 5140545             Combination     Clothing Room (Facilities Management)

29614      80/1612          Armor               TL30                       824744               Combination     Fiscal (Agent Cashier)

43974      50/106            Mesa                MFL3020CC           7742                    Combination    Administrative Officer of the Day (AOD) Office (Emergency Department) 

63830      1/113A            Yale                  9079                       Serial not located  Combination   Director

(No EE#)  80/1703         Hamilton           C5VD                      VD1256                Combination   Pharmacy Vault Door

(No EE#)  57/0BA090     Brown              ES-VDG5A-T-11R   50181                   Combination   Pharmacy Vault Door

 (No EE#)  14/101C        Schwab            Not Listed                Not Listed            Combination   Police Vault Door

END OF STATEMENT OF WORK (SOW)

The purchase order/contract period of performance is 10/01/2026 – 09/30/2031, consisting of one (1) Base Year and four (4) Option Years.

Place of Performance/Place of Delivery

Address:

VA Southern Arizona Health Care System Tucson VA Medical Center 3601 South Sixth Avenue Tucson, AZ

Postal Code:

85723‑0001

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

FAR 52.212‑1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)

FAR 52.252‑1, Solicitation Provisions Incorporated by Reference (FEB 1998)

FAR 52.212‑2, Evaluation—Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)

FAR 52.203‑11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

FAR 52.203‑18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017)

FAR 52.204‑7, System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

FAR 52.240‑90, Security Prohibitions and Exclusions Representations and Certifications (DEVIATION NOV 2025)

VAAR 852.252‑70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

FAR 52.217‑5, Evaluation of Options (JUL 1990) (DEVIATION NOV 2025)

The following contract clauses apply to this acquisition:

· FAR 52.212‑4, Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

· FAR 52.252‑2, Clauses Incorporated by Reference (FEB 1998)

· FAR 52.203‑6 ALT I, Restrictions on Subcontractor Sales to the Government (NOV 2021)

· FAR 52.203‑17, Contractor Employee Whistleblower Rights (NOV 2023)

· FAR 52.203‑19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

· FAR 52.204‑9, Personal Identity Verification of Contractor Personnel (JAN 2011)

· FAR 52.204‑13, System for Award Management—Maintenance (OCT 2018) (DEVIATION NOV 2025)

· FAR 52.209‑6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025)

· FAR 52.209‑10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025)

· FAR 52.219‑4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (DEVIATION NOV 2025)

· FAR 52.219‑6, Notice of Total Small Business Set‑Aside (NOV 2020) (DEVIATION NOV 2025)

· FAR 52.219‑8, Utilization of Small Business Concerns (JAN 2025) (DEVIATION NOV 2025)

· FAR 52.219‑14, Limitations on Subcontracting (OCT 2022) (DEVIATION NOV 2025)

· FAR 52.219‑33, Nonmanufacturer Rule (SEP 2021) (DEVIATION NOV 2025)

· FAR 52.222‑3, Convict Labor (JUN 2003) (DEVIATION NOV 2025)

· FAR 52.222‑35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025)

· FAR 52.222‑36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025)

· FAR 52.222‑37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025)

· FAR 52.222‑41, Service Contract Labor Standards (AUG 2018) (DEVIATION NOV 2025)

· FAR 52.222‑43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (DEVIATION NOV 2025)

· FAR 52.222‑50, Combating Trafficking in Persons (NOV 2021) (DEVIATION NOV 2025)

· FAR 52.222‑54, Employment Eligibility Verification (JAN 2025) (DEVIATION NOV 2025)

· FAR 52.222‑62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION NOV 2025)

· FAR 52.223‑23, Sustainable Products (MAY 2024) (DEVIATION NOV 2025)

· FAR 52.226‑8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

· FAR 52.232‑33, Payment by Electronic Funds Transfer—SAM (OCT 2018)

· FAR 52.232‑40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

· FAR 52.233‑3, Protest After Award (AUG 1996) (DEVIATION NOV 2025)

· FAR 52.233‑4, Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025)

· FAR 52.244‑6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION OCT 2025)

· VAAR 852.203‑70, Commercial Advertising (MAY 2018)

· VAAR 852.204‑70, Personal Identity Verification of Contractor Personnel (MAY 2020)

· VAAR 852.219‑73, VA Small Business Subcontracting Plan Minimum Requirements (JAN 2023) (DEVIATION)

· VAAR 852.219‑75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)

· VAAR 852.232‑72, Electronic Submission of Payment Requests (NOV 2018)

· VAAR 852.239‑74, Security Controls Compliance Testing (FEB 2023)

· VAAR 852.242‑71, Administrative Contracting Officer (OCT 2020)

(End of provision and/or clauses)

Invoice Submission (VAAR 852.232‑72) - All invoices must be submitted electronically through the Tungsten Network: http://www.fsc.va.gov/einvoice.asp
This is the mandatory and sole method for submitting invoices.

All quoters shall submit the following: FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION AUG 2025)

Quotes must include:

• Solicitation number
• Offeror name, address, phone number
• Point of Contact (name, email, phone)
• CAGE Code
• UEI and EFT indicator
• Information necessary to evaluate factors in Section Evaluation
• Completed representations and certifications (other than those in SAM)
• Statement of agreement with terms and conditions (see above)
• Completed Pricing Schedule (Base + Option Years)
• Unit prices and extended totals
• Grand total for each period
• Any required VA Recognized Locksmith Certifications (per SOW)
• OSHA safety documentation if applicable
• Required licensing per SOW
• Delivery Schedule - Confirmation of ability to meet Period of Performance Proposed start date and completion plan
• Exceptions/Deviations Must be clearly identified with rationale

SAM Registration

Offerors must be registered and verified under NAICS 561622 in SAM.gov at time of submission.

Quotes must remain valid for 60 calendar days.

All quotes shall be sent to the Network Contracting Office (NCO) 22 via email: maria.asher@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.  [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

1. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

Award will be made to the vendor whose quotation provides the best value to the Government based on a comparative evaluation of the following factors:

•   Price, the total evaluated price for all line items, Technical Capability, and past performance, with price more important.

•   Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

•   The extent to which the quoted services meet the requirements of the Statement of Work (SOW).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side‑by‑side, pairwise comparison of quotes based on the evaluation factors identified in the solicitation, resulting in a Contracting Officer determination of the quote most favorable to the Government. The Government may award to other than the lowest‑priced offeror if determined to be in the best interest of the Government.

2. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

 Quoters shall list exception(s) and rationale for the exception(s), if any.

3. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) (DEVIATION OCT 2025)

Addenda to FAR 52.212‑4: No addenda apply. All terms and conditions of FAR 52.212‑4 remain in full force and effect for this acquisition.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

 Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 09/01/2026, 4:00 PM PST and shall be forwarded in writing via e-mail, subject line should include, “RESPONSE TO RFQ 36C26226Q1362,” to the Point of Contact listed below only:

Maria C. Asher, NCO 22, Contract Specialist, maria.asher@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below and must be received by 08/25/2026, 4:00 PM PST. Phone calls with questions will not be accepted.

Amendment (See attachment 36C26226Q1362 0001)

Submission of your response shall be received not later than 09/09/2026, 12:00 PM PST and shall be forwarded in writing via e-mail, subject line should include, “RESPONSE TO RFQ 36C26226Q1362,” to the Point of Contact listed below only:

Maria C. Asher, NCO 22, Contract Specialist, maria.asher@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Ensure that 52-219-14 Limitations-on-Subcontracting is completed, signed and included in submission (see attachment).