San Antonio Joint Program Office (SAJPO) Portal Relocation

1. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and written solicitations will not be issued. 2. This requirement is issued as a request for proposal (RFP). The solicitation number is FA3002-09-T-0005. 3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36, Effective 11 Aug 2009. 4. The NAICS Code is 518210; size standard $25 million. 5. Contract Line Item Number (CLINS) Schedule (items, quantities, unit of measure are) as follows: CLIN Description Qty Unit of Measure Proposed Unit Price Total Price CLIN0001 Activate and support web hosting of San Antonio Joint Program Officer (SAJPO) MS SharePoint and Project Service for 1 year 12 MO CLIN1001 Activate and support web hosting of San Antonio Joint Program Officer (SAJPO) MS SharePoint and Project Service for 1 year 12 MO CLIN2001 Activate and support web hosting of San Antonio Joint Program Officer (SAJPO) MS SharePoint and Project Service for 1 year 12 MO CLIN3001 Activate and support web hosting of San Antonio Joint Program Officer (SAJPO) MS SharePoint and Project Service for 1 year 12 MO CLIN4001 Activate and support web hosting of San Antonio Joint Program Officer (SAJPO) MS SharePoint and Project Service for 1 year 12 MO 6. Air Education and Training Command (AETC) is looking for capable vendors interested in fulfilling this requirement for alternative hosting solution for the SAJPO Portal and Project Server as described in the Statement of Work (SOW). 7. The government would like the period of performance for the basic period to be14 Sep 09 - 13 Sep 10, however unforeseen events could delay the start of the performance period. The location will be within 20 miles of San Antonio TX. 8. Unless otherwise stated in this RFP follow instructions found in FAR 52.212-1, Instructions to Offerors - Commercial Items 9. The provision 52.212-2, Evaluation - Commercial items, is applicable to this acquisition. Government intends to make award to the Lowest Priced Technically Acceptable (LPTA) offeror. Award will be made to the responsible offeror whose offer is found to be the lowest evaluated price and meets or exceeds the technically acceptable factors, and has favorable or neutral past performance. 9.1. Evaluation criteria: 9.1.1. The technical proposal must demonstrate the ability to satisfy ALL requirements described in the SOW. Offerors should reference the applicable SOW paragraphs throughout their technical solution / proposal. Technical proposals shall demonstrate capability, understanding, and program management required to meet the needs of the Government. 9.1.2. Price (Price Proposal): Since the government intends to award based on initial responses, you are encouraged to offer your most advantageous pricing in the initial response. Price proposal should break down their overall proposed price into cost elements in order for the evaluation to determine the fairness and reasonableness of price proposal. 9.3. Past Performance will be evaluated then rated either "favorable," or "unfavorable. Offerors are encouraged to assist in their past performance determination. Offerors are encouraged to send the PPQ to prior customers who can vouch for their quality of service. Offerors will send the attached Past Performance Questionnaire (PPQ) to prior customers, limited to no more than three (3), who have received same/similar services as identified in the CLIN Schedule, (see attachment titled "FA3002-09-T-0005; PPQ-SAJPO Portal"), Offerors will instruct customers to send the completed PPQs directly to AETC CONS via email or FAX, as shown on the PPQ. A rating of "unfavorable" will result if a prior customer rates any two subcategories (Response Code(s) A - F) MG-Marginal or US-Unsatisfactory or rates the overall assessment (Response Code G.) as MG-Marginal or US-Unsatisfactory. An offeror's lack of relevant past performance will not be viewed as favorable or unfavorable; it will be considered as neutral. 9.2. Evaluation Process: 9.2.1. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to seek clarifications, conduct communications for the purpose of establishing a competitive range, establish a competitive range, and / or conduct discussions if later determined by the Contracting Officer to be necessary. 9.2.2. After the solicitation period has expired, all proposals will be sorted from the lowest priced to the highest priced proposal. The Contracting Officer will provide the proposals to the evaluation team with instructions to evaluate, first, the lowest priced proposal. If the lowest priced proposal is rated "technically acceptable" then no other evaluations will be conducted or necessary. However, if the lowest priced proposal is rated "technically unacceptable" then next lowest priced proposal will be evaluated. This process will continue until a proposal is rated "technically acceptable" to which award will be made. 9.2.3. If after, all proposals are evaluated and no proposal was rate "technically acceptable" or if the Contracting Officer determines that discussions are necessary, the Contracting Officer will stop evaluation, establish a competitive range, and then conduct discussions with all offerors in the competitive range. After discussions the offerors within the competitive range will be given the opportunity revise proposals. 10. Offerors must have completed their Representations and Certifications in the On-Line Representations & Certifications Application (ORCA) website (the site can be accessed at http://www.bpn.gov/), and must provide a copy of the required portion of provision 52.212-3, Offeror Representations and Certifications - Commercial Items, Alt I, with its offer. 11. The clause at 52.212-4, contract Terms and Conditions - Commercial Items, applies to this acquisition. 12. The clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, apply to this acquisition. The following FAR/DFAR/AFFAR clauses also apply: Note: The following clauses also apply: Offers can access full text of these clauses at http://farsite.hill.af.mil. 52.203-3 - Gratuities (Apr 1984) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006), with Alternate I (Oct 1995) (41 U.S.C. 25g and 10 U.S.D. 2402). 52.204-7 -- Central Contractor Registration (Apr 2008) 52.212-4 -- Contract Terms and Conditions-Commercial Items. (Mar 2009) 52.217-8 - Option to Extend Services (Nov 1999) 52.217-9 - Option to Extend the Term of the Contract (Mar 2000) 52.219-4 - Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jul 2005) 52.219-8 - Utilization of Small Business Concerns (May 2004) 52.219-28 - Post-Award Small Business Program Representation. (Apr 2009) 52.222-3 -- Convict Labor (Jun 2003) 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) 52.222-26 -- Equal Opportunity (E.O. 11246); 52.222-35 -- Affirmative Action for Special Disabled and Vietnam Era Veterans (Sep 2006) (38 U.S.C. 4212); 52.222-36 -- Affirmative Action for Handicapped Workers (Jun 1998) (29 U.S.C. 793); 52.222-37 -- Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (Sep 2006) (38 U.S.C.4212) 52.222-39 - Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003) ((31 U.S.C. 3332) 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) 52.222-50 -- Combating Trafficking in Persons (Feb 2009) 52.232-18 -- Availability of Funds (Apr 1984) 52.245-1 - Government Property 52.204-7004, Alt A, Central Contractor Registration (Sep 2007) 52-252-1, and 52.252-2 -- Clauses Incorporated by Reference (Feb 1998). The full text of this clause may be accessed electronically at http://farsite.hill.af.mil. 252.212-7001 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jul 2009) 252.225-7001 -- Buy American Act and Balance of Payments Program 252.225-7002 -- Qualifying Country Sources as Subcontractors 252.225-7012 Preference for Certain Domestic Commodities (DEC 2008) 252.232-7003, Report of Intended Performance Outside the United States (Mar 2008) 252.232-7010 -- Levies on Contract Payments (Dec 2006) 52.202-1 - Definitions (Jul 2004) 252.212-7000 -- Offeror Representations and Certifications--Commercial Items (Jun 2005) 5352.201-9101, Ombudsman (AUG 2005). Fill-in is as follows: Chief, Business Operations Branch, AETC/A7KB, Maria G. Beckett, Chief Business Operations Branch, AETC A7KB, 2035 1st Street West, Ste 1, Randolph FAB TX 781504304, phone +1 (555) 000-0000, facsimile +1 (555) 000-0000, e-mail contact@example.gov. In addition, the contract will contain specific Wide Area Work Flow (WAWF) electronic invoicing instructions 13. Complete certification IAW 52.222-48 - Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification. (Attachment to RFP) 14. Offers are due on 1 Sep 09/4:30 PM (CT). They shall be submitted via e-mail, with hard-copy follow-up. 14.1. E-mail requirements: - i. Documents must be in WORD 2007, or earlier, format. - ii. Any spreadsheets submitted must be in EXCEL 2007, or earlier, format. - iii. E-mail SUBJECT line shall read, "HOT: Proposal to FA3002-09-T-0005" (bolding and underlining is for the purpose of calling attention to the subject and is not necessary as part of the subject line). - iv. E-mail submission is to: contact@example.gov AND contact@example.gov - v. IMPORTANT: Offerors shall call Mr. Joe Sitterly or Mr. Gerald Martinez to notify them of submission of the proposal. Submission of proposals via e-mail will not be considered as received by the contracting office until such time as the Contracting Officer, Mr. Joe Sitterly, or the Mr. Gerald Martinez, submits acknowledgement of receipt by return e-mail. 14.2. Hard copy follow-up shall be submitted to: JOSEPH S. SITTERLY AETC CONS/LGCD 202 1ST STREET WEST RANDOLPH AFB TX 78150-4302 15. Information regarding this solicitation may be obtained from Joe Sitterly, Contracting Officer, at +1 (555) 000-0000. For the week of 24 Aug - 28 Aug 09 contact Mr. Gerald Martinez, Contract Specialist, at +1 (555) 000-0000.