SAND 2S NATURAL-Rutherford County

The North Carolina Department of Transportation is seeking to establish an agency-specific term contract for the furnishing and delivery of Aggregate 2S SAND Natural to its Rutherford County Maintenance location in Spindale, NC, on an as-needed basis. The solicitation, identified by number 54-RC-12214405 and posted on June 18, 2026, with a response deadline of June 29, 2026, requires vendors to submit bids electronically through the eVP portal. The bid price must represent the total cost to the State, including all shipping, handling, and administrative fees, with deliveries mandated to be FOB Destination to any location within North Carolina, and must be completed within twenty consecutive calendar days after receipt of an order. Deliveries are restricted to Monday through Friday between 7:00 AM and 3:30 PM, excluding state holidays, with vendors required to contact Chris Mullinax at 828-980-7140 at least twenty-four hours in advance. The item specification adheres to NCDOT Standard Specifications for Roads and Structures, Sections 1005, 1008, 1010, and 1012, and the estimated quantity of 2,000 tons is purely informational with no guaranteed minimum or maximum. Vendors must comply with North Carolina’s Mining Act of 1971 and may face contract cancellation or refusal of delivery if they fail to meet regulatory standards. All bids must include completed attachments for financial condition certification, producer/quarry facility details, worker locations, HUB vendor information, and other required documentation, with the financial certification continuing throughout contract performance and requiring notification of any material changes within thirty days. Vendors must also register with the North Carolina Secretary of State and provide proof of registration within ten business days of award, or risk disqualification. The State will evaluate only responsive submissions based on completeness, content, cost, and vendor responsibility, with award going to the lowest-priced, fully compliant bidder. Invoices must be submitted on a per-order basis with full line-item detail, including vendor and manufacturer part numbers, and will not be paid until inspection and acceptance by the State. The vendor is responsible for all product recalls, must designate a contract manager and customer service contact, and cannot subcontract any portion of the work without prior written consent. All contract changes require written amendments signed by both parties, and the State retains the right