Scrub Laundering Services

The University of Maryland, Baltimore (UMB) is soliciting bids for comprehensive scrub laundering services to support its School of Dentistry. This contract requires the selected vendor to provide all necessary personnel, equipment, transportation, supplies, vehicles, and facilities to receive soiled linen, including scrubs and lab coats, and perform cleaning, sanitizing, pressing, folding, bundling, hanger-racking, loading, and returning the linens in a cleaned and acceptable condition. The contractor must utilize an RFID microchip tracking system for all garments and linens to ensure effective inventory management and compliance with manufacturer guidelines for garment replacements, as bar code scanning is expressly disallowed. The processing facilities and delivery vehicles used must be dedicated solely to healthcare laundry services. The contract includes weekly pick-up and delivery schedules, locker-based storage and restocking for clean garments tailored to each employee, and quarterly usage reporting. The services must meet all applicable Federal and State laws and University System of Maryland procurement policies, with a strong emphasis on meeting stringent healthcare hygiene and quality standards, including HLAC and TRSA certifications. An acceptance trial period of at least 60 consecutive days is required to verify contract performance before full acceptance. Award of the contract will follow a Lowest Price Technically Acceptable (LPTA) methodology, where vendors must meet all solicitation requirements without deviation, and selection will be based solely on the lowest total price submitted. The initial contract term is one year with up to five one-year renewal options; pricing must be all-inclusive with no hidden fees such as fuel or inventory surcharges, and may be adjusted according to the Consumer Price Index for medical care services. Vendors must comply with detailed insurance requirements, indemnification provisions, conflict of interest rules, and labor regulations including a drug- and alcohol-free workplace. The contractor must promptly respond to service complaints and maintain continuous customer support. Submission requirements include various affidavits, addenda acknowledgments, company reference forms, and a complete price sheet, all due by January 9, 2026, with any questions submitted by December 12, 2025. The University reserves the right to inspect facilities and reject non-conforming goods and services, ensuring all work aligns with the quality, safety, and regulatory standards outlined in the solicitation.