Sealed Bid Submission for Claiborne County Board of Supervisors

This contract pertains to a pavement resurfacing project in Claiborne County, Mississippi, with bids due by December 1, 2025, at 9:00 a.m. local time. The project involves overlaying approximately 2.70 miles of existing roadway segments, specifically Karnac Ferry Road and Tillman Road, with 9.5 mm asphalt pavement, conforming to the Mississippi Standard Specifications for Road and Bridge Construction. The work must be completed within a 30-working-day period, and the contract will be awarded based on the lowest responsive and responsible bid, emphasizing a lowest-price technically acceptable approach. Bidders are required to obtain bid documents from IMS Engineers for a non-refundable fee of $25, and proposals must be physically delivered to the Chancery Clerk’s Office at the Claiborne County Courthouse in Port Gibson. The procurement is managed by the Claiborne County Board of Supervisors, with the bid submission process strictly requiring physical delivery—electronic submissions are not accepted. The scope of work is flexible, allowing the county to adjust the scope, contract amount, and timeline as needed, with payment based on actual quantities installed, primarily 3,000 tons of asphalt. The project specifications incorporate the Mississippi Standard Specifications for Road and Bridge Construction, and all work must meet these standards. While the solicitation emphasizes fair opportunity for minority business enterprises and non-discrimination, it does not specify federal FAR clauses or certifications, nor does it include detailed evaluation factors, contract clauses, or attachments beyond the core project scope. The contract is likely a firm-fixed-price type, with administrative provisions centered on bid submission, project scope, and compliance with local procurement procedures.