SP26-TTS-X66 Survey Equipment and Supplies

The Massachusetts Department of State Police, specifically the Collision Analysis and Reconstruction Section, is seeking factory-authorized and experienced vendors for Leica and Topcon equipment to provide Total Stations and other survey-related items. The scope of work includes the provision of equipment, related supplies, accessories, maintenance, repairs, calibrations, and training. This is a rate contract targeted toward verified small businesses under the Small Business Purchasing Program, with a total maximum duration of eight years and three optional renewal periods of up to 24 months each. Bidders must be manufacturers or authorized distributors and are required to provide operator familiarization within two days of equipment delivery. Award decisions are based on a best-value selection process using a 100-point scoring system that weights pricing (30), experience (30), prompt payment discounts (15), business references (15), and certified small business status (10). The contract is governed by the Commonwealth Terms and Conditions and the Standard Contract Form, which supersede any vendor-specific terms. Key administrative requirements include submitting itemized invoices within 30 days of service completion and adhering to strict confidentiality protocols regarding security-sensitive information. Performance is subject to acceptance by the Department as a condition for payment, with an estimated annual expenditure of 38,536 dollars.