Sealed Bids for Disaster Debris Monitoring Services

The contract involves providing disaster debris monitoring services for Adams County, Mississippi, from October 1, 2025, through September 30, 2026. Bidders are invited to submit sealed proposals by August 21, 2025, with the selection primarily based on the lowest and best bid, considering both cost and the bidder’s experience and qualifications. The scope includes daily coordination, debris load monitoring, documentation with GPS and photographic evidence, and invoice validation to ensure FEMA/MEMA reimbursement eligibility. The contract emphasizes strict compliance with federal guidelines, including FEMA, FHWA, and NRCS standards, and requires comprehensive insurance coverage, record retention for three years, and detailed staffing qualifications, particularly for key personnel such as project managers and FEMA reimbursement specialists. The procurement process mandates a detailed bid submission, including a completed Cost Form/Fee Schedule with hourly rates for specified labor categories, organizational charts, resumes, references, and certificates of insurance. The contract does not specify any federal FAR clauses or set-aside categories, nor does it include explicit packaging, marking, or shipping standards, focusing instead on service performance and documentation. The agreement grants the County broad rights to reject bids, request clarifications, and audit records, with the contractor responsible for timely delivery of proposals to the designated County Administration Building in Natchez. Overall, the contract underscores rigorous documentation, compliance, and accountability standards to support disaster recovery efforts and federal reimbursement processes.