Seasonal Decor Services

The City of Houston, through the Houston Airport System, is soliciting proposals for professional seasonal decorating services at George Bush Intercontinental Airport and William P. Hobby Airport under solicitation RFP-2026-0003, with a submission deadline of July 2, 2026. The contract is structured for an initial three-year term with two optional one-year renewals, totaling up to five years if all options are exercised. The NAICS code for this effort is 561730, and the procurement is open to all qualified bidders without a specific set-aside, though compliance with City of Houston programs is mandatory. Proposers must submit a comprehensive package including Exhibit I (Offer and Submittal), Exhibit II (M/WBE Participation Plan and related documentation), Exhibit III (Ownership Information Form), Exhibit IV (Anti-Collusion Statement), Exhibit V (Conflict of Interest Questionnaire), and Exhibit VIII (Price Proposal), among other required forms and certifications. The City requires strict adherence to the Hire Houston First program, minority and women business enterprise participation goals, and full compliance with the Equal Employment Opportunity Ordinance, Americans with Disabilities Act, Title VI of the Civil Rights Act, and a zero-tolerance policy for human trafficking. Contractors must secure and maintain comprehensive insurance coverage at their sole cost, including automobile liability with a minimum combined single limit of $1,000,000, and must name the City, its commissioners, officers, employees, and agents as additional insureds. Policies must provide a waiver of subrogation and apply as primary coverage, excluding Workers’ Compensation and Professional Liability. The City reserves the right to terminate the contract for convenience or cause, and the contractor agrees to indemnify the City for claims arising from operations, with liability capped at $1,000,000 per occurrence. The contractor releases the City from liability even if the injury or damage stems from the City’s sole or concurrent negligence. Performance must adhere to strict standards including adherence to approved concepts, materials, and finishes, all subject to prior written approval by the Director or President/CEO. Invoicing must be submitted through the SAP Business Network portal within 30 days of service completion, and payments will be processed within 30 days of approval in accordance with Texas Prompt Payment Act requirements. Additional requirements include submitting certified M/WBE subcontracting agreements, completing a Pay or Play Acknowledgement Form, and providing a Performance Bond and Payment Bond. All proposals