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Secure Records Storage & Management

Active

State & Local

Response Deadline10/01/2026, 01:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Secure Records Storage and Management supports prime contractors on Department of State Hospitals Napa projects. The selected provider must maintain a secure, climate-controlled facility within 50 miles of DSH-Napa, featuring 24-hour surveillance and fire prevention systems compliant with NFPA 232. Key responsibilities include managing a network database for record tracking and ensuring the secure delivery of physical records. The contractor must strictly adhere to HIPAA compliance standards under 45 CFR Part 160 and 164 and provide a comprehensive facility disaster plan. This opportunity is categorized under NAICS code 562112 for the California Department of State Hospitals, with a response deadline of October 1, 2026.

General Info

Secure records storage and management for DSH-Napa, requiring HIPAA compliance by October 1, 2026.

Agency

California Department of State HospitalsView Agency

NAICS

562112 - Hazardous Waste CollectionView NAICS

Place of Performance

Napa, CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-41093-000.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

IFB 26-41093-000 Off-Site Records Storage and Retention Services

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Timeline

PostedSep 14

subcontract

Response DeadlineOct 1

Submission deadline

Response Deadline

10/01/2026, 01:00:00 AM UTCin 15 days

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Organization & Contact Information

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AgencyCalifornia Department of State Hospitals

ContactsNo contacts available

OfficeN/A

Organization / Agency

California Department of State Hospitals

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Office AddressN/A

ContactsNo contact information available

Full Description

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Provides secure, climate-controlled storage for prime contractors on Department of State Hospitals – Napa (DSH) projects. Maintains a secure facility within 50 miles of DSH-Napa with 24-hour surveillance and NFPA 232 compliant fire prevention systems. Manages a network database for record tracking. Requires HIPAA compliance (45 CFR Part 160 and 164). Delivers securely stored physical records and a facility disaster plan.

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