SECURITY GUARD SERVICES- OUT FOR BID

This ACQUISITION IS FOR 100% NATIVE OWNED SMALL BUSNESS SET ASIDE UNDER THE BUY INDIAN ACT (25 (U.S.C). The offeror represents as part of its offer that it { } does { } does not meet the definition of Indian Economic Enterprise as defined in 14.80.201. The Bureau of Indian Affairs (BIA) is soliciting offers to procure Services for BIE Chemawa Indian School, 3700 Chemawa RD NE., Salem, OR 97305. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation NO. herein cited will be procured under FAR 12, Acquisition of Commercial Items. Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-101. This acquisition is set aside 100% Indian Small Business Economic Enterprise (ISBEE). In order to participate in this solicitation, vendors MUST qualify under the following NAICS CODE 561612. Description: Contractor shall provide services consisting of furnishing all labor, material, equipment, supervision, permits, insurance, transportation and incidentals for Security Guard Services for Chemawa Indian School Campus, at locations identified on the Statement of Work (SOW). Contractor shall provide Security Guard Services 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. - 10 P.M. (per the SOW below. Period of Performance Security Guard Services 1. Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2020 to June 30, 2021). 2. Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2021 to June 30, 2022). 3. Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2022 to June 30, 2023). 4. Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2023 to June 30, 2024). 5. Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2024 to June 30, 2025). Include all Applicable Taxes $ _________________ Base Year Total $ ____________________________ Base Year: Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2020 to June 30, 2021). Include all Applicable Taxes $ _________________ BASE YR Year Total $ ____________________________ Option Year 1: Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2021 to June 30, 2022). Include all Applicable Taxes $ _________________ OPT YR 1 Year Total $ ____________________________ Option Year 2: Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2022 to June 30, 2023). Include all Applicable Taxes $ _________________ OPT YR 2 Year Total $ ____________________________ Option Year 3: Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2023 to June 30, 2024). Include all Applicable Taxes $ _________________ OPT YR 3 Year Total $ ____________________________ Option Year 4: Chemawa Indian School, 16 (sixteen) hours per day, seven (7) days per week, during the hours of 6 A.M. to 10 P.M. (July 1, 2024 to June 30, 2025). Include all Applicable Taxes $ _________________ OPT YR 4 Year Total $ ____________________________ Grand Total for All Years:____________________________ STATEMENT OF WORK CHEMAWA SECURITY GUARD Scope of Work; A. This requirement is to staff front gate 16 hours per day, 7 days per week according to provided school year schedule. Guards are NOT authorized to patrol or be posted any area other than the front gate. Will have 2 weeks off at Christmas when no guards are needed. B. Tour of Duty: The Guard Post shall be manned from 6:00 AM until 10:00 PM, 7 days per week including all Weekdays, Weekends and Holidays during periods when Students are on Campus and at other times as needed by the School. Current school year runs from 6:00am September 1, 2020 through 2:00pm December 20, 2020. School then resumes 6:00am January 5, 2021 through 2pm May 1, 2021. C. Security Guard Duties: 1. The purpose of the Security Guard is to help maintain safety and security on the Chemawa Indian School Campus. To accomplish this purpose, the Security Guard shall act as an observer, recorder, and reporter. He or She shall not become personally involved in any event or incident on Campus. 2. If a person engages the Security Guard in a manner that is threatening to the Security Guard, the Security Guard shall attempt to disengage from the person and report the incident as required in Paragraph F below. If disengagement is not possible, the Security Guard may defend themselves, using the least amount of force necessary to disengage and then shall report the incident as required in Paragraph F below. 3. The Security Guard shall check the identification and maintain an entry log of all visitors (Chemawa, Federal BIA/BIE and Indian Health Service staff are under exceptions below) entering the Chemawa School through the main entry gate. Valid identification shall include a picture of the individual and may be any of the following: a. Valid State Driver's License b. Military identification c. Federal Identification including Tribal ID d. Passport e. School Identification for those under 18 This log shall contain at a minimum the following information: a. First Name, Middle Initial and Last Name b. Reason for Visit and destination c. Time of Arrival d. Vehicle license Plate (If on foot or by transportation not requiring license plate then the log should show the method of travel. (e.g., foot, bicycle, etc.) The only exception to the requirement of logging the entry of each person entering the campus through the main gate shall be: a. Law Enforcement personnel identified by their uniforms, entering the campus in a Law Enforcement vehicle. b. Emergency personnel responding to an emergency on campus. (e.g., fire fighters, ambulance crew members and drivers, etc.) c. Minor children under 16 years of age who are not required by State Law to have a picture Identification when accompanied by an adult who has proper identification. d. Chemawa school, Federal BIA/BIE and Indian Health Staff members identified by the school parking placard which will be displayed from the rear view mirror of the vehicle, or if they provide a federal government issued picture ID/Chemawa issued picture ID. e. Delivery personnel in clearly marked company vehicles dressed in company uniforms. (e.g. US Postal Service, UPS, FedEx etc.) f. Any special circumstance where School Administration, Business Manager, Facility Manager, Principals or School Supervisor, provides direction to allow passage will be done as directed. 4. The Security Guard shall not permit any visible contraband to enter the school campus. Additionally, the Security Guard shall not search any person or vehicle for any reason. However, if the Security Guard believes that any contraband has entered the Campus, the Guard shall report the entrance via the quickest possible means as required in Paragraph F below. 5. Contraband is hereby defined as: a. Weapons: Weapons are identified as any firearms, air rifles, air pistols, cross bows, crow bow bolts, compound bows, broad-heads for modern wooden, aluminum or fiberglass arrows, knives with a blade longer than 3, tools with a blade longer than 3 (Unless the tool will remain in a locked container when not in use. e.g., axes, reciprocating saw blades, machetes, etc.) b. Alcohol: Alcohol includes any form of beer, wine or liquor with the exception of any wine that is used in Religious Ceremonies. c. Explosives including any fireworks. d. Illegal drugs or large amounts of prescription drugs that the Guard suspects may not be used for their intended purpose or by the person to whom the drugs are prescribed. This includes Marijuana though legal in the state, it is not legal on federal property or a school. 6. Incident Reporting: a. Routine Reporting: Incidents that do not appear to be an immediate threat to personnel or damage to school property shall be reported to the School Administrative Office via radio or telephone. (e.g., refusal to present ID) The School Administrative Staff will make a determination on how to handle the incident. The Security Guard shall not inform the on-site Marion County Sheriff's Deputy or call 911 for these incidents. b. Emergency Reporting: i. Incidents that are an immediate threat to personnel or damage to school property shall be initially reported to the School Administrative Office via radio or telephone. If no contact with Administration, then report to the on-site Marion County Sheriff's Deputy, or if the on-site Deputy is not available, report via a telephone call to 911. ii. In the event of an armed intruder, fire, or medical emergency, the Security Guard will make the call to 911. c. Written reports detailing the Security Guard Observations and actions shall be made for both Routine and Emergency incidents. These reports shall be turned in to the Contracting Officer's Representative (COR) within 3 business days of the event. The reports may either be typed or hand written, but in the case of a hand written report shall be in ink and legible. D. Monthly Reporting: The Contractor shall submit a monthly report to the COR. This report shall contain, as a minimum, the following information: 1. Schedule of Guards for the previous month, including the name of the Security Guard that worked each day, the hours worked by each Security Guard each day. 2. Number of routing and emergency incidents during the previous month. 3. A legible copy of each incident report. 4. A copy of the next month's Security Guard schedule including the names of the Security Guards proposed to work each day and the hours of their shifts. E. Open Gate 1. Contractor shall provide sufficient Security Guards and ensure relief for breaks and meal periods where necessary, to ensure there are no Open gates at any time. 2. Gates are to be guarded, In accordance with this Statement of Work, at all times. 3. The Contracting Officer will view any unmanned gates as a serious breach of Agreement performance. More than three (3) instances of an unmanned gate in any Location within a thirty (30) calendar day period or three (3) consecutive days of a unmanned gate will subject Contractor to significant additional assessments, liquidated damages, and possible forfeiture/ termination of this contract, and a negative performance report. F. Other The contractor is responsible for providing all required supplies and materials for the guards to perform the duties in the contract. Guards must be clearly identified with the contractor's company name and/or logo that distinguishes them from school employees. Chemawa Indian School will provide the Guard Shack, 2 way radios, desk, refrigerator and computer with internet and porta-potty at the front gate. END OF STATEMENT OF WORK BACKGROUND INVESTIGATION (Revised 04/01/2020) In accordance with 25 U.S.C. - 3201 et seq. (Pub. L. 101-630), the Indian Child Protection and Family Violence Prevention Act; 34 U.C.C. - 20351, et seq. (Pub. L. 101-647), the Crime Control Act of 1990, as amended; and 441 Departmental Manual, Personnel Security and Suitability Requirements, all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable background screening by the Bureau of Indian Education (BIE), Personnel Security and Suitability Program and a favorable background investigation by the Defense Counterintelligence Service Agency (DCSA). The documentation required to initiate a background investigation shall be completed for any Contractor employee that will be onsite during the contract's performance or have access to Personally Identifiable Information (PII). The complete submittal of the background investigation paperwork to the BIA/BIE will be accomplished within 14 days after contract award for service contracts or, for construction contracts, before a Notice to Proceed (NTP) is issued by the Contracting Officer. Pending the successful completion of a background investigation by the BIA/BIE and/or DCSA, the Contractor who has been granted a favorable screening (applicant and suitability) determination must, at all times, remain within sight and under the supervision of a Government employee (or other person designated by the Contracting Officer Representative (COR), who has successfully completed the background investigation. If an unfavorable screening (applicant and suitability) determination is made, an employee shall not be allowed onsite. If the Contractor's employees are found onsite, without the proper authorization, the employee will face legal liability and the Contractor may have their contract terminated for default. Additionally, the individual and/ or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determination is made and may be deemed ineligible for contract award. If an unfavorable final background investigation determination is made, the contract may be terminated and the employee in question shall not be authorized to provide service to the BIA/BIE if the services involve contact with or regular control over Indian children. It is solely the COR's responsibility to initiate background checks for all Contractors and their employees in the BIE BEARCUBS system, which includes but is not limited to appropriate investigative forms and/or inquiries about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation. The Contracting Officer will consult with the COR when questions arise as to whether or not the scope of work of a contract requires background investigations for contractor personnel. If the Contracting Officer or COR believes the scope of work performed by contract personnel should not require a background investigation, the Personnel Security Officer will be contacted for concurrence and has the final authority to determine if background investigation(s) are required. Award will be made to the lowest priced offeror whose quote is conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. The provisions at FAR 52.212-2 Evaluation-Commercial Items applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The factors used to evaluate offers will be (i) Price [The Total Price for all CLINs plus Option CLINs will be evaluated. Offerors shall include pricing for the Base Period of Performance and Four Option Periods to be considered for award] and (ii) Past Performance [Past performance will be evaluated as Acceptable or Unacceptable. All proposals shall submit at least three Points of Contact with complete name, phone number and e-mail address that can confirm relevant past performance. An offeror without a record of relevant past performance or whom information on past performance is not available will be evaluated nuetral on past performance. Award will be made on the basis of the lowest evaluated price of proposals meeting the technically acceptability standards. The Government intends to select the Lowest Price Technically Acceptable offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror's information to resolve minor or clerical errors.) M.2. Evaluation The Government will conduct a lowest price technically acceptable source selection as required under FAR 15.101-2. The Government will evaluate all offers to determine technical acceptability proposal with the lowest evaluated price. Each Factor will be rated either - Acceptable or Unacceptable. All factors must be Acceptable in order to be determined as technically acceptable. A proposal with any factors that are rated as Unacceptable will not be considered. M.3. Evaluation Factors M.3. Evaluation Factors Factor I - Technical Capability Factor II - Management Capabilities Factor III - Past Performance Factor I - Technical Capability proposal for services to provide a service, in accordance with the Scope of Work in accordance with the SOW. The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the proposed technical approach. The technical proposal should reflect a clear understanding of the nature of the work to be performed. The proposal shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The proposal should include, but not limited to the following: a) Knowledge and understanding of the requirements outlined in the SOW. b) Understanding of general and local condition which can affect the SOW. c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW. d) Capability to produce deliverables in response to the SOW. Factor II - Management Capabilities for services to provide a service, in accordance with the Scope of Work in accordance with the SOW. Each offeror shall submit a plan consisting of a narrative explanation of their proposed on-site approach to project management and coordination; and cost control measures on change orders and how they are proposed and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the proposed key personnel qualifications. The assessment will consider whether the proposal provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description: a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project. b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path. c) Describe how the prime intends to deliver service. In accordance with DIAR, 1452.280-3, Subcontracting Limitations. A contractor shall not subcontract to other than responsible Indian economic enterprises more than 50 percent of the subcontracted work when the prime contract was awarded under the Buy Indian Act. Prime shall demonstrate how refuse services will be provided. Factor III - Past Performance for services to provide a service, in accordance with the Scope of Work in accordance with the SOW. Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". Special Contract Requirements: Notice to Proceed / State of Oregon required License and Guard License/Card. No Text Messaging While Driving (DOI POLICY) 1450-0016-001 Homeland Security Presidential Directive CONTRACT CLAUSES: The following FAR Provisions and Clauses apply to this acquisition: 1452.203-70 Restrictions on Endorsements (Aug 2011); 1452.204-70 Release of Claims (Aug 2011); Examination of Records by the Department of Interior (Aug 2011); 1452.215-71 Use and Disclosure of Proposal Information (Aug 2011); 1452.226-70 Indian Preference - Department of the Interior (Apr 1984); 1452.252-71 Indian Preference Program (Apr 1984); FAR 52.204 Printed or Copied Double-Sided on Post consumer Fiber Content Paper (May 2011); 52.204-9 Personal Identity Verification of Contractor Personnel (January 2011); 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2016); 52.204-12 Unique Entity Identifier Maintenance (Oct 2016); 52-204-13 System for Award Management Maintenance (Oct 2016); 52.204-14 Service Contract Reporting Requirements (Oct 2016); 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (June 2016); 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Nov 2015); FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-2 Evaluation-Commercial Items (Oct 2014)m /far 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract of Terms and Conditions Commercial Items. In paragraph (a) of FAR 52.212-5 the following applies: FAR 52-217-8, Option to Extend Services; FAR 52.217-9 Option to Extend the Term of the Contract; FAR 52.219-6, (Deviation 2019-00003) Notice of Total Small Business Set-aside, 52.219-14 Limitations on Subcontracting (Deviations 2019-0003), FAR 52.219-13, Notice of Set-Aside of Orders'FAR5 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3353); FAR 52.233-4, Applicable Law for Brach of Contract Claim (Oct 2004) (Pub. L.108-77, 108-78). In Paragraph (b) of FAR 52.212-5(b), The Contractor shall comply with following FAR clause that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.225-1 Buy American Act-Supplies (May 2014) (41 U.S.C. 10a-10d); Far 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013)(31 U.S.C. 3332); and FAR 52.232-36, Payment by Third Party (May 2014)( 31 U.S.C. 3332); 52.222-3, Convict Labor (June 2003); 52.222-26, Equal Opportunity (Sept 2016); 52.229-3, Federal, State and Local Taxes (Feb 2013). FAR and DIAR clauses are herein incorporated as follows: 52.216-2 Economic Price Adjustment-Standard Supplies; FAR 52.222-41 Service Contract Labor Standards;; FAR 52.222-41 Statement of Equivalent Rates for Federal Hires: FAR 52.222-50 Combating Trafficking in Persons (Mar 2015); FAR 52.223-10, Waste Reduction Program (May 2011); FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011); FAR 52.232-18, Availability of Funds (April 1984), FAR 52.232-19, Availability of Funds for the Next Fiscal Year( Jun 2013); 52.232-40 Providing Accelerated Payments to Small Business; 52.233-3 Protest after award (Aug 1996); 52.233-4 Applicable Law Breach of Contract Claim (Oct 2004); 52-237-2 Protection of Government Buildings, Equipment, and Vegetation (April 1984); 52.237-3 Continuity of Services; 52.245-1 Government Property (January 2017); 52.245-9 Use and Charges (April 2012); Use and Charges (April 2012); 52.217-6; 52.217-7; 521.217-8; and 52.217-9. Subcontractors and DIAR clause are herein incorporated as follows: DIAR 1452.280-1 Notice of Indian small business economic enterprise set-aside; DIAR 1450-16-1 Homeland Security Presidential Directive, DIAR 1452.250-2; DIAR 1452.280-3 Subcontracting Limitations; DIAR 1452.280-4 Indian economic enterprise representation; DIAR, 1480.102 Buy Indian Act acquisition regulations; DIAR 1480.503 Commercial items or simplified acquisitions; DIAR 1480.601 Subcontracting limitations; DIAR 1452.226-70 Indian Preference; DIAR 1452.223-71, Indian Preference Program. Department of the Interior Acquisition Regulation (DIAR) is available at www.doi.gov/pam/aindex.html. The following DIAR applies to this solutions Electronic Invoicing and Payment Requirements Internet Payment Platform (IPP) Payments requests must be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP. Payment request - means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [CO to edit and include the documentation required under this contract]: None. The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3-5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email contact@example.gov or phone +1 (555) 000-0000. Provide DUNS# and Tax ID# with a signed and dated quote, along with a completed copy of FAR Clause 52.212-3, Offeror Representation and Certifications, Commercial Items and DIAR 1452.280-4, Indian Economic Enterprise Representation. These two documents (completed 52.212-3 and DIR 145.280-4) are required to be considered for award. The RFQ us be submitted to Gertrude Bryant by email contact@example.gov. Any further questions regarding this announcement may be directed to Gertrude Bryant, Contract Specialist, via email. All contracts submitting offers must be registered in the SAM Registration (SAM) to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7. To register or learn more about SAM, go to: http://www.sam.gov END OF Synopsis