Security Monitoring Center (SMC)

AMENDMENT #5: 2nd Round of Answers to Questions from Industry, below - in addition, updated attachments to now include the current CBA: Question # Question Answer 1 How many guards are being requested? This is the responsibility of the offeror to determine based on the requirements stated in the RFQ and attachments thereto. 2 How many shifts daily are to be covered? The number of shifts is determined by the offeror. Any firm shift requirements are contained in the Personnel Qualifications Attachment. 3 Is 24/7 coverage being requested. Yes. 4 Do guards need to be armed/unarmed. All unarmed. 5 Under the pass/fail requirement, If work is being performed at government facility how/why does the contractor need to: - 2.1 Plan for Obtaining Personnel Clearances The offeror shall provide, a plan for obtaining personnel clearances within 30 days of the start of the period of performance at the required level specified in the DD Form 254, Contract Security Classification Specification attached to this solicitation. The plan shall include confirmation of existing personnel clearances, detail the offeror's process for obtaining new clearances to perform the full requirement by the time full operational tempo is reached within 30 days of the period of performance start date, and outline the schedule for obtaining any required new clearances during the life of the contract. - There is a request for resumes. How then can we provide resumes of staff, since staff won't be assigned until reward. PM and SL won't and can't be determined until award and set schedule is in place. Please clarify need for personnel security clearance. This requirement is accurate as stated and is in accordance with the DD 254 attached to the RFQ which will be included in the resulting award. 6 Is there an incumbent in place or is this anew request? Yes. The incumbent contractor is Shiloh Services, Inc. 7 SOW 2.1 states that "work specified herein shall be performed at .Newport Rhode Island.or an alternate Security Monitor Center." a. Can the government elaborate on when an alternate center would be used? b. Would these alternate centers be at any of the locations listed in SOW 2.0 (i.e., USA and international locations)? a. Whenever the Primary SMC is not capable of functioning or during tests of the Alternate SMC's systems. b. There is only one Alternate SMC and it is also located at NUWC Newport. 8 SOW 4.7.1: Are there any specifications for the type of vehicle the contractor should provide (i.e., compact car, sedan, SUV, truck, etc.)? a. Does the vehicle need any type of lights (i.e., roof, strobe, spotlight)? b. Is any interior equipment required (i.e., fire extinguisher, first aid kit, etc.)? Any form of compact car, sedan, SUV, or truck is acceptable. Gators, golf carts, etc are not considered acceptable vehicles as they must be registered to operate on RI roadways. a. No. b. No. 9 SOW 5.2: For pricing purposes, is any of the mandatory training conducted while staff is off duty? a. If training is off duty, how many hours per employee would need to be compensated? None of the mandatory training is required to be performed off duty but it is the contractor's determination as to how it meets the Government's requirements. a. NA. All training is conducted in a duty status. 10 Attachment 1.B.(a): Can the Senior Technical Representative (STR) also be the PM? Yes. However, it is the offeror's responsibility to propose an approach that collectively meets all solicitation requirements. 11 Section L.3.(a).(I).(i).(a) states that the "page limitation for proposal is not to exceed fifteen (10) pages." Please verify the page limit quantity. The correct page limit is 10. An amendment to the solicitation criteria is issued concurrent with this answer being posted. 12 Section L.3.(a).(I): Are the Staffing Plan, Key Personnel Resume, and Past Performance Reference (attachment 2) excluded from the technical volume page limitation? Yes. 13 Section L.3.(a).(I): Is the cover page and table of contents excluded from the page limitation? Yes. 14 Will the government provide a current seniority list consisting of hire dates only for the incumbent's security force so that offerors can accurately price vacation and other leave benefits? No. There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. 15 Does the incumbent currently have the contract fully staffed? If not, what are the differences? The Government declines to respond as it is not relevant to an offeror's proposal submission. 16 Does the incumbent's staff meet the training and clearance requirements of this solicitation? a. If not, what are the differences? b. Are the incumbent's staff grandfathered in terms of the training? The Government declines to respond as it is not relevant to an offeror's proposal submission. 17 Is there a union with this contract? a. If so, can the government provide a copy of the CBA? Yes. a. The CBA will be amended into the posting concurrent with this answer being posted. 18 Are the alarm monitors self-relieving? Yes. 19 Since a resume and letter of intent is required for key personnel: a. Is there an existing PM (or other key personnel staff) employed by the incumbent who meets the current work experience referenced in the SOW? b. Does the government want the successful bidder to retain these key people or replace them? c. If retaining the current key people is desirable, would the government consider providing their names and email or phone number so that offerors can contact them? The Government declines to respond as it is not relevant to an offeror's proposal submission. There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. 20 Are the alarm monitors and PM required to wear uniforms? a. If so, please provide a list of contractor provided items and any pertinent specifications. No. The Government will provide badges that say - SMC for additional identification purposes. a. NA. 21 Is there any contractor provided equipment or supplies that are required? No, with the exception of the vehicle requirement identified in the solicitation. 22 For the Project Manager, the SOW lists three duties of their job: a. Ensure resources, assignments, staff, and training are administered; b. Update and maintain all after-hours and emergency recall information and reference materials; and c. Provide monthly metrics data reports. 17.With the assumption that the Shift Lead will be handling most of the daily supervisory tasks, does the PM have any other duties and/or responsibilities? Determining the method of performance of the SOW requirements is the responsibility of the offeror. 23 Is this an existing requirement or is this a new requirement? See the answer to question 6. 24 If this is an existing effort; what is the prior contract award amount, name of incumbent, period of performance, to include the dates of the final option period exercised? Yes, the current contract was awarded to Shiloh Services, Inc., which will expire on 06/30/2025. The Government declines to provide the dollar value as more than enough information is available to price including the CBA now amended into the solicitation. 25 Is the current incumbent contract currently fully staffed with qualified personnel? The Government declines to respond as it is not relevant to an offeror's proposal submission. 26 Does the current incumbent workforce meet all requirements specified in the SOW? The Government declines to respond as it is not relevant to an offeror's proposal submission. There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. 27 a. Is there a Security Clearance requirement? b. If so, what level of Security Clearance is required? c. Do all incumbent personnel currently meet all of the adjudicated Security Clearance requirements? a-b. See the DD 254 attachment to the RFQ. c. The Government declines to respond as it is not relevant to an offeror's proposal submission. There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. 28 "Are these SCA Personnel? Please provide a Wage Determination to be used for pricing purposes? Which Occupation Code listed in the Department of Labor (DOL), Wage [Determination] apply to the requirement?" Applicable wage information is provided via the current amendment in the form of a CBA. 29 Please provide any uniform and/or dress code requirements. The only applicable standard is business casual or inclement weather appropriate clothing. 30 An error code shows when attempting to open the DD254 provided. Please clarify Security Clearance requirements. The RFQ posting is amended to include an updated file, to now properly showing the DD254. 31 The work specified herein shall be performed at the Naval Undersea Warfare Center, Division Newport (NUWCDIVNPT) or the Naval Station, Newport Rhode Island (NAVSTA) designated or an alternate Security Monitor Center. Please provide the location(s) of the alternate Security Monitoring Center. All primary and alternate facilities of physical performance takes place at the Naval Undersea Warfare Center, Division Newport however additional sites are remotely monitored. 32 Do all contract employees require RI State and Federal certifications for dispatcher and monitor positions? No. 33 What type of situations to SME's historically respond to? How many times a year on average do this incidents occur? See SOW. 34 4.5.1 Where are the temporary storage and/or GSA Security Containers located, i.e. on the NUWCD compound, off-site, etc.? All are within the NUWCDIVNPT compound. 35 On a daily basis, the Contractor shall support tasks using a contractor provided vehicle in support of 4.0 tasks. The vehicle shall display a distinctive Contractor emblem for identification purposes. What type of vehicle is required (cargo, utility, passenger)? Are there any make/model/year, etc. requirements and/or limitations? Is there any relevant historical data available regarding mileage, storage and offsite fueling allowances? Is there parking available on the NUWCD compound? Any vehicle registered and inspected in the state of RI. No. No. data is available as it was not previously required. Yes 36 31. 5.2.1 The Contractor shall require each Contractor employee performing work at any NUWC Division Newport site, who has a Common Access Card (CAC) and an NMCI Account to complete all required Mandatory training and any applicable Limited Audience required training(s). The Contractor shall fill out and submit to the Government the Training Completion Status Report, GFI #25, affirming all Mandatory training and any applicable Limited Audience required training(s) are completed. The required training and required training schedule is available at the following website: [WILL BE PROVIDED AT AWARD] under Mandatory Training Instructions. See the .pdf Mandatory Training Instruction - Contractors Only. For pricing purposes, please provide a list of all required training, number of hours required for completions, Government or Contractor provided, and are they OTJ or not. What are average wait times for appointments and issue?" All required training is virtual, accessible from the NUWCDIVNPT site, and can be accomplished during a standard work period while performing other duties of the SOW. 37 32. The Government will evaluate the plan for obtaining personnel security clearances within 30 days of the start of the period of performance at the required level as specified in the DD254, including confirmation of existing clearances, details of the Offeror's process for obtaining new clearances, and the schedule for obtaining any required new personnel security clearances during the life of the contract. Is there a Transition Period? How long? What is the Security Clearance Level required? See the L&M Attachment, and, more specifically, the pass fail evaluation criteria for clearance requirements and transition period to full operation tempo. 38 33. Technical Approach (a) Submit a Personnel Plan to accomplish all of the Statement of Work tasking. Page limitation for proposal is not to exceed fifteen (10) pages. Please clarify if it is 15 or 10 page limit for this section. The correct page limit is 10. An amendment to the solicitation criteria is issued concurrent with this answer being posted. 39 34. Staffing Plan, Attachment 3 - Staffing If the offeror is proposing to use incumbent personnel in order to maintain continurity of operations, can the offeror use TBD or Incumbent for the Staffing Plan attachment? The proposal must meet the stated solicitation criteria which are clear in this matter. 40 35. Staffing Plan Is there a page limit for the Staffing Plan? No. 41 36. Offeror shall provide a mapping of any company-specific labor categories it, or its subcontractors, proposes in the staffing plan to the corresponding Government Standard eCRAFT Labor Categories. Unless specified already by the Government, Offeror shall propose Standard eCRAFT Labor Categories based on the descriptions listed at: http://www.navsea.nayy.mil/Home/Warfare-Centers/NUWCNewport/ Link states ""www.navsea.nayy.mil's server IP address could not be found. Please, use the following URL: http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Labor-Categories/. 42 37. Is eligibility to become NCIC, RILETS, NLETS, and CPIC, as retired law enforcement, sufficient? Specifically in this scenario what if the individuals do not currently have - active certifications into those systems. They have had access in the past and would be eligible for recertification. Will their resumes meet the requirements? The fact that someone is - retired law enforcement does not automatically qualify an employee for any certifications or clearances. In terms of incumbent staff certifications There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. 43 As a follow up to question #5, there is a request for resumes. How then can we provide resumes of staff, since staff won't be assigned until [award]. PM and SL won't and can't be determined until award and set schedule in place. Resumes are only required for the key personnel position and not for all employees. For key personnel that are not current staff letters of intent are required. There is no requirement to hire incumbent staff, but offerors are encouraged to make the best business decision for staffing that meets the solicitation requirements. AMENDMENT #4: Extended Closing Deadline to 02/18/2025 @ 1400 EST, to afford time to respond to questions from industry. AMENDMENT #3: Extended Closing Deadline to 02/07/2025 @ 1400 EST, to afford maximum compeition. AMENDMENT #2: Questions to questions from Industry, below: Question # Question Answer 1 How many guards are being requested? This is the responsibility of the offeror to determine based on the requirements stated in the RFQ and attachments thereto. 2 How many shifts daily are to be covered? The number of shifts is determined by the offeror. Any firm shift requirements are contained in the Personnel Qualifications Attachment. 3 Is 24/7 coverage being requested. Yes. 4 Do guards need to be armed/unarmed. All unarmed. 5 Under the pass/fail requirement, If work is being performed at government facility how/why does the contractor need to: - 2.1 Plan for Obtaining Personnel Clearances The offeror shall provide, a plan for obtaining personnel clearances within 30 days of the start of the period of performance at the required level specified in the DD Form 254, Contract Security Classification Specification attached to this solicitation. The plan shall include confirmation of existing personnel clearances, detail the offeror's process for obtaining new clearances to perform the full requirement by the time full operational tempo is reached within 30 days of the period of performance start date, and outline the schedule for obtaining any required new clearances during the life of the contract. - There is a request for resumes. How then can we provide resumes of staff, since staff won't be assigned until reward. PM and SL won't and can't be determined until award and set schedule is in place. Please clarify need for personnel security clearance. This requirement is accurate as stated and is in accordance with the DD 254 attached to the RFQ which will be included in the resulting award. 6 Is there an incumbent in place or is this anew request? Yes. The incumbent contractor is Shiloh Services, Inc. AMENDMENT#1: - Added DD254 attached - Added question deadline, which expires 27-JAN-2025 @ 1400 EST. Therefore, please, submit all questions, before that deadline. PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUES THE ONLY NOTICE THAT WILL BE ISSUED. This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Request for Quotation (RFQ) number is N66604-25-Q-0168. The Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) has a Firm Fixed Price requirement in accordance with Attachment #1 Statement of Work (SOW) for the following On-Site Monitoring Services: Line Item # 0001 for On-Site Monitoring Services; Quantity 12 Months; POP: 01-JUL-2025 to 30-JUN-2026 Line Item # 0002 Option 1 for On-Site Monitoring Services; Quantity 12 Months; POP: 01-JUL-2026 to 30-JUN-2027 Line Item # 0003 Option 2 for On-Site Monitoring Services; Quantity 12 Months; POP: 01-JUL-2027 to 30-JUN-2028 Line Item # 0004 Option 3 for On-Site Monitoring Services; Quantity 12 Months; POP: 01-JUL-2028 to 30-JUN-2029 Line Item # 0005 Option 4 for On-Site Monitoring Services; Quantity 12 Months; POP: 01-JUL-2029 to 30-JUN-2030 This procurement is solicited as a Small Business Set-Aside as concurred with by the NUWCDIVNPT Office of Small Business Program (OSBP). The North American Industry Classification System (NAICS) Code for this acquisition is 561612; the Small Business Size Standard is $29M. Rhode Island WD 2015-4089 Rev 26, dated 04-09-2024, applies. Incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items applies to this solicitation. The provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items applies to this solicitation. Clauses FAR 52.209-11, Representation by corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law, 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, and DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information apply to this solicitation. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (NAVSEA VARIATION I) (OCT 2018) The Government may extend the term of this contract by written notice(s) to the Contractor within the periods specified below. If more than one option exists, the Government has the right to unilaterally exercise any such option whether or not it has exercised other options. ITEM(S) LATEST OPTION EXERCISE DATE 7100 07/1/2025 7200 07/1/2026 7300 07/1/2027 7400 07/1/2028 ITEM(S) LATEST OPTION EXERCISE DATE 6100 8/30/2025 6200 8/30/2026 6300 8/30/2027 6400 8/30/2028 If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any option(s) under this clause, shall not exceed five (5) years, however, in accordance with paragraph (j) of the requirement of this contract entitled "Level of Effort - Alternate I", if the total manhours delineated in paragraph (a) of the Level of Effort requirement, have not been expended within the period specified above, the Government may require the Contractor to continue to perform the work until the total number of manhours specified in paragraph (a) of the aforementioned requirement have been expended. (End of Clause) The following addenda or additional terms and conditions apply. Defense Priorities and Allocations Systems (DPAS) rating is DO-C9. A Section 508 does not apply. The required period of performance is listed in the table above, F.O.B. Destination is Newport, RI 02841. The Government's preferred method of payment is Electronic Payment through Wide Area Workflow (WAWF) will be used. Please confirm if Government Purchase Card is an acceptable form of payment within the quotation. Full text of incorporated FAR/DFARS clauses and provisions are available at: www.acquisition.gov/far This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov The quote shall include price, delivery terms, a technical proposal in accordance with the information contained in Attachment #2 Section L - Instructions for Submission of Proposals and Section M - Evaluation Factors for Award and the following additional information with submission: point of contact (including phone number and email address), contractor cage code, and contractor DUNS. The quotes may be submitted via email to the below address and must be received on or before Monday, 29 JAN 2025 2:00PM EST. Offer received after the closing date are considered to be late and will not be considered for award. For information on this procurement, contact: Kevin E. Silva at kevin.e.silva2.civ@us.navy.mil or 401-832-3558.