Security Services

The contract for security services at Dutchess BOCES involves providing licensed, uniformed, unarmed security officers at its educational facilities located at 5 BOCES Road, Poughkeepsie, NY, starting July 1, 2025. The initial term covers the 2025–2026 school year with options for up to four additional one-year extensions, potentially extending the contract through 2030. The scope includes security presence at campus entrances and interior locations, coordination with school administration and emergency responders, and optional on-call or event coverage. The anticipated service hours are approximately 5,824 annually, with a guaranteed minimum of 4,000 hours. The contract emphasizes officer qualifications, proper training, and professional conduct, and requires compliance with New York State licensing, bonding, and prevailing wage laws, including adherence to NYS Labor Law Article 9. The services are to be performed at the specified location, with scheduling aligned to the school calendar, including holidays and snow days, and equipment such as radios provided by Dutchess BOCES. The procurement process is governed by a best value evaluation methodology, with proposals scored based on cost (40%), contractor qualifications and references (20%), staffing and supervision (15%), compliance with laws and insurance (15%), and additional value-added services (10%). The proposal submission deadline is April 30, 2025, at 2:00 PM, requiring sealed submissions to be sent to Dutchess BOCES, clearly marked with the firm’s name and RFP details. The proposal must include completed forms such as the pricing sheet, W-9, and pages 2–17 of the RFP, with pages 12–17 properly filled and signed. The contract emphasizes no federal FAR clauses are incorporated; instead, it relies on general municipal law provisions, including non-collusion and Iran Divestment Act certifications, which vendors must affirm or provide explanations if unable. Payment is made monthly upon receipt of itemized invoices, with Dutchess BOCES reserving the right to reject proposals or cancel the contract if deemed in its best interest. The contract also stipulates that all officers must meet NYS licensing and training standards, and the contractor must maintain adequate insurance coverage, including general liability, workers’ compensation, automobile, and umbrella policies, naming Dutchess BOCES as an additional insured. Overall, the agreement ensures a comprehensive security presence aligned with school safety priorities, legal compliance, and transparent procurement procedures.