Semi-Annual Maintenance for X-ray Generators and Cooling Units

The contract pertains to semi-annual preventative maintenance, troubleshooting, and repair services for two specific COMET industrial x-ray systems at the NAVIMFAC PACNORWEST facility in Silverdale, Washington, with work performed at TRF Bangor, Building 7000, Room W115. The equipment includes an MXR-320-26AX with a standard controller and an MXR-320/26 with a PC-based COMET iVario control system. Only authorized service providers certified by COMET Technologies USA, Inc. are eligible, with proof of training required through an original OEM training certificate as a non-negotiable technical requirement. The services must be performed by personnel who possess thorough knowledge of these specific systems, with all maintenance activities governed by a Performance Work Statement and evaluated under a Quality Assurance Surveillance Plan that mandates zero deviation from established standards and includes detailed technical tasks such as coolant inspections, high-voltage plug checks, and x-ray leakage measurements. All service reports, including As Found Condition Reports and repair documentation, must be submitted to and formally approved by the Government’s Radiation Safety Officer or Assistant Radiation Safety Officer before acceptance. The contract is structured as an Indefinite-Delivery, Indefinite-Quantity (IDIQ) Firm-Fixed-Price vehicle with a five-year performance period from May 15, 2026, to May 14, 2031. A minimum guarantee of $1,000 is in place, while individual orders are capped at $75,500. The solicitation is a total small business set-aside under NAICS code 541380 with a 34-employee size standard, and proposals must include past performance evidence via a Contract Performance Data Sheet and a completed pricing worksheet. Evaluation is based on a best value trade-off where technical capability and past performance must be rated acceptable to be eligible for award, with price considered as the final deciding factor among qualified offerors. Access to the worksite requires U.S. citizenship, a red badge for nuclear work areas, submission of a DD254 form and DISS request, and approval through the Industrial Security Office; no foreign nationals are permitted unescorted access. Invoicing must be conducted electronically via Wide Area WorkFlow, and payments are processed through DoDAAC N50082. All offerors must comply with stringent federal regulations including anti-trafficking, security prohibitions, and restrictions