Sentry 5000-IT Controller

The City of Pasadena’s Public Works Department is soliciting bids for the procurement, engineering design, installation, configuration, calibration, and testing of a replacement CNG sensor control panel system known as the Sentry 5000-IT Controller. This contract addresses the need to maintain ongoing monitoring capability for the City’s fleet of approximately 1,100 vehicles. The scope includes furnishing the controller system, batteries, and all related services such as engineering design documentation, installation labor, battery installation, and post-installation calibration. The contract period is set from December 19, 2025, through June 30, 2026, with proposals evaluated on the basis of lowest total price submitted through the City’s electronic procurement portal. The work is expected to be compliant with City specifications, including Pasadena Municipal Code provisions on equal employment opportunity and federal regulations related to labor standards and procurement integrity. Offerors are required to provide extensive supporting documentation including a Relevant Experience Form demonstrating past performance on similar projects, required Federal certifications regarding lobbying activities, and compliance with City-specific vendor documentation covering licensing and non-discrimination. All bidders must submit a Unique Entity Identifier from SAM.gov at the time of bid submission to be considered responsive. The solicitation also mandates completion of a Department of Information Technology Technical Assessment Questionnaire, ensuring proposed equipment and services meet the City’s IT security and operational requirements. The City is responsible for inspection and acceptance, which will occur on-site at 323 W. Mountain St., Pasadena. This procurement does not specify packaging/marking standards, FOB terms, or specific contract value estimates but requires adherence to standard regulatory clauses including Davis-Bacon wage requirements, anti-kickback provisions, and stipulations for the procurement of recovered materials. All proposals must be submitted electronically by the December 19, 2025 deadline, and late submissions will be rejected.