Service and Maintenance of Sony SH800SFP Cell Sort

The National Institutes of Health, Office of the Director, Office of Acquisitions, is soliciting a firm-fixed-price purchase order for OEM-authorized service and maintenance of the Sony SH800SFP Cell Sorter located at the National Center for Advancing Translational Science, with performance beginning June 15, 2026, and ending June 14, 2027. This is a competitive combined synopsis and solicitation issued under FAR Subpart 12.6, utilizing streamlined procedures for commercial items and not expected to exceed the simplified acquisition threshold. The requirement is exclusively set aside for small business concerns as defined by the NAICS code 811210, with a size standard of $34 million in annual revenue. Offerors must be actively registered in SAM, possess a Unique Entity Identifier and Taxpayer Identification Number, and submit a quote meeting minimum content requirements including unit and total price, shipping and handling costs, delivery timeframe, FOB destination terms, and product or service description. The solicitation closes on June 5, 2026, and responses must demonstrate technical capability to provide OEM-authorized preventive maintenance, corrective repairs, software updates, diagnostics, and replacement parts for the Sony SH800SFP, with full access to proprietary firmware and microfluidic chip systems. At least one on-site preventive maintenance visit per year is required, including calibration, alignment, lubrication, and parts replacement per OEM specifications, and each service visit must be documented in a formal report submitted to NIH personnel certifying instrument functionality. Evaluation is based on technical capability as the most important factor, followed by past performance in servicing similar biomedical instruments, with price being significantly less important than the combined technical and performance factors. All work must be performed independently of government supervision, with the contractor covering all shipping and handling costs for parts. Invoicing must follow the Invoicing Processing Platform (IPP) requirements, with a three-way match mandated, and only the contracting officer may modify the award. The contract incorporates FAR clauses for commercial items, system for award management and CGE maintenance, option to extend services, and HHS-specific clauses regarding equal employment opportunity cooperation, all effective under Federal Acquisition Circular 2026-01. Confidentiality of all data is required, and offerors must submit completed representations and certifications per FAR 52.212-3.