Service and Repair of Food Service Kitchen Equipment

The Passaic Board of Education has issued Bid No. 25-26 for the service and repair of various food service kitchen equipment, including ovens, ranges, steam tables, heat holding cabinets, braisers, kettles, and pressure cookers. This solicitation, released on December 8, 2025, with a submission deadline of December 23, 2025, seeks experienced contractors with a proven track record in servicing and repairing such equipment over a minimum of five years. Bidders must demonstrate sufficient qualified personnel and appropriate equipment capabilities, submitting a completed Contractor's Questionnaire to verify qualifications. The contract term extends from January 1, 2026, through June 30, 2026, with no specified option periods. Services must be delivered during normal school hours with prompt response requirements, including a two-hour response window to service calls and completion of repairs within 48 hours unless otherwise directed. Contractors are required to use original equipment manufacturer parts, provide written guarantees on workmanship and replaced components, and document all service events through Board Labor Repair Slips. All work must be performed in the presence of assigned food service personnel, and the contractor is responsible for maintaining clean and safe work areas post-service. The contract incorporates rigorous compliance provisions reflecting New Jersey state laws and procurement policies. These include mandatory equal employment opportunity practices, adherence to the Americans with Disabilities Act, and strict observance of the New Jersey Right to Know Law for any hazardous materials encountered or used during service activities. Contractors must supply appropriate political contribution disclosures, ownership statements, and certifications prohibiting investments or engagement with sanctioned countries such as Iran, Russia, and Belarus. Submission requirements enforce electronic proposal delivery via the prescribed procurement portal, with the original bid bond delivered physically to the Purchasing Department. A bid guarantee of 10% of the bid amount, not exceeding $20,000, is mandated as security. The award will be made on a low price technically acceptable basis, with possible consideration of other factors to break price ties. Additionally, the contract includes special provisions addressing pre-employment screening for personnel in contact with students, restrictions on subcontracting without prior written approval, mediation requirements for disputes, and prohibitions on cost adjustments related to force majeure events. Packaging and labeling must comply with state hazardous material disclosure laws, and contractors bear full responsibility for inspection, acceptance, warranty obligations, and overall contract performance. Contact points include the Food Services Coordinator and Purchasing Manager at the Passaic Board of Education, who oversee contract administration and bidder inquiries.