Service Contract for 2 Thermo Fisher Niton XRF Analyzers (model XL5 and XL3t)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested. Requisition Number W912HZ-22-R-2690 is being issued as a request for proposal (RFP) with intent to award as a single contract. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2021-07. This requirement is for full and open competition under North American Industry Classification System (NAICS) 811219 with a Small Business Size Standard of 22.0 mill. The US Army Engineer Research and Development Center (ERDC), Environmental Laboratory (EL), Environmental Processes Branch (EP-P) requires means to monitor how stressors and/or contaminants impact microbes, insects, birds, and mammals as well as the fate and transport of contaminants through the environment. Determining the composition of environmental samples using x-ray fluorescence using handheld analyzers such as the XL5 and XL3t aids SSGT researchers in understanding the chemistry of how a contaminant interacts and moves through soils and sediments. This service contract should include return shipping, unlimited repairs using OEM parts, full-factory recalibration and certification, and a loaner instrument during any service for both the XL5 and XL3t (serial numbers X501475 and X501771) instruments. Once contacted, the service contractor shall provide resolution (plans to repair the instrument and provide a loaner instrument) within 5 business days. Year 1 Task 1 - The service contract should include repair using OEM parts, return shipping, recalibration, and a loaner instrument during any service for both the XL5 and XL3t instruments during the contract period. Once contacted, the service contractor shall provide resolution within 5 business days. The service contractor shall successfully integrate and coordinate all activity needed to execute the service contract agreement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Period of Performance This contract is for a new service contract for the maintenance of the XL5 and XL3t instruments for a period of 12 months with option years for uninterrupted service. Option Year 2 Task 1 - The service contract should include repair using OEM parts, return shipping, recalibration, and a loaner instrument during any service for both the XL5 and XL3t instruments during the contract period. Once contacted, the service contractor shall provide resolution within 5 business days. The service contractor shall successfully integrate and coordinate all activity needed to execute the service contract agreement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Period of Performance This contract is for a new service contract for the maintenance of the XL5 and XL3t instruments for a period of 12 months with option years for uninterrupted service. Option Year 3 Task 1 - The service contract should include repair using OEM parts, return shipping, recalibration, and a loaner instrument during any service for both the XL5 and XL3t instruments during the contract period. Once contacted, the service contractor shall provide resolution within 5 business days. The service contractor shall successfully integrate and coordinate all activity needed to execute the service contract agreement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Period of Performance This contract is for a new service contract for the maintenance of the XL5 and XL3t instruments for a period of 12 months with option years for uninterrupted service. Option Year 4 Task 1 - The service contract should include repair using OEM parts, return shipping, recalibration, and a loaner instrument during any service for both the XL5 and XL3t instruments during the contract period. Once contacted, the service contractor shall provide resolution within 5 business days. The service contractor shall successfully integrate and coordinate all activity needed to execute the service contract agreement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Period of Performance This contract is for a new service contract for the maintenance of the XL5 and XL3t instruments for a period of 12 months with option years for uninterrupted service. Option Year 5 Task 1 - The service contract should include repair using OEM parts, return shipping, recalibration, and a loaner instrument during any service for both the XL5 and XL3t instruments during the contract period. Once contacted, the service contractor shall provide resolution within 5 business days. The service contractor shall successfully integrate and coordinate all activity needed to execute the service contract agreement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Period of Performance This contract is for a new service contract for the maintenance of the XL5 and XL3t instruments for a period of 12 months with option years for uninterrupted service. *The vendor needs to be aware that any service technician must be a US citizen with a valid ID and all information must be provided prior to the visit for approval to enter the facility. BASIS FOR AWARD The Government intends to award one contract to the responsible offeror whose quote is responsive to the solicitation and determined to be the best value and most advantageous to the Government. Each quote will be evaluated for technical capability, past performance, and price. The following additional FAR clauses and provisions are incorporated by reference and apply to this combined synopsis/solicitation: FAR Provision 52.204-7, System for Award Management FAR Clause 52.204-13, System for Award Management Maintenance FAR Provision 52.204-16, Commercial and Government Entity Code Reporting FAR Provision 52.204-18, Commercial and Government Entity Code Maintenance FAR Provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR Provision 52.204-26, Covered Telecommunications Equipment or Services-Representation FAR Provision 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition. FAR Provision 52.212-2, Evaluation - Commercial Items, applies to this acquisition. Offerors must include a completed copy of FAR Provision 52.212-3 Alt I, Offeror Representations and Certifications Commercial Items, with its offer. FAR Clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR Clause 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition. FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Supplement to FAR 52.212-5: The following FAR clauses are applicable to this acquisition: 52.222-3, 52.219-6, 52.222-21, 52.222-26, 52.222-36, 52.225-13 and 52.232-33. FAR Clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jan 2011) Supplement to FAR 252.212-7001: The following FAR clauses are applicable to this acquisition: 252.225-7001, 252.232-7003. FAR Clause 52.247-34, F.O.B. Destination 52.204-19 Incorporation By Reference Of Representation And Certifications; 52.219-4 Notice Of Price Evaluation Preference For HUBZone Small Business Concerns; 52.222-50 Combating Trafficking In Persons; 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving; 52.225-25 Prohibition On Engaging In Sanctioned Activities Relating To Iran-Certification; 52.233-3 Protest after Award; 52.233-4 Applicable Law For Breach Of Contract Claim; 252.203-7000 Requirements Relating To Compensation Of Former DoD Officials; 252.203-7002 Requirement To Inform Employees Of Whistleblower Rights; 252.203-7005 Representation Relating To Compensation Of Former DoD Officials; 252.204-7003 Control Of Government Personnel Work Product; 252.204-7012 Safeguarding Of Unclassified Controlled Technical Information; 252.209-7999 Representation By Corporations Regarding An Unpaid Delinquent Tax Liability Or A Felony Conviction Under Any Federal Law (Deviation 2012-O0004); 252.225-7002 Qualifying Country Sources as Subcontractors; 252.225-7048 Export-Controlled Items; 252.232-7010 Levies On Contract Payments The following additional FAR clauses and provisions are incorporated by full text and apply to this combined synopsis/solicitation: 52.217-9 Option to Extend the Term of the Contract; 52.219-28 Post-Award Small Business Program Re-representation; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.252-2 Clauses Incorporated by Reference; 52.252-5 Authorized Deviations in Provisions; 52.252-6 Authorized Deviations in Clauses; 252.204-7011 Alternative Line-Item Structure; 252.211-7003 Item Identification and Valuation Quotes are due 15-December-2021 by 17:00 PM (Central Time Zone): Quotes must be provided in accordance with FAR 52.212-1. Past performance information is required to be submitted for evaluation (52.212-1(b)(10)). Quotes will be accepted by email only to: derek.a.howard@usace.army.mil. For information concerning this solicitation contact Derek Howard via email at the above email address.