Services Associated With The Asset Management Program For Small Systems

The Texas Water Development Board is seeking qualified contractors through RFQ 580-25-RFQ-0019 to develop comprehensive asset management and emergency preparedness plans for small water and wastewater systems across Texas, ensuring their financial and technical sustainability. The contract, valued between 500,000 and 2 million dollars, emphasizes evaluating systems, creating tailored management plans, developing financial strategies, and providing staff training, with deliverables including draft and final reports, manuals, and training certifications. The period of performance spans from January 2026 to January 2028, requiring statewide service delivery, with scheduled milestones such as system evaluations, plan submissions, and training sessions. The work must adhere to applicable Texas regulations, notably TCEQ guidelines, and include accessibility compliance in all electronic deliverables. The procurement process is based on a best-value evaluation, considering experience in asset management, technical and regulatory knowledge, financial management skills, small system experience, and prior performance scores, with a total of 130 points available. The contract incorporates Texas statutes and administrative codes governing procurement, HUB subcontracting, conflict of interest disclosures, foreign adversary restrictions, and audit rights, but does not include federal FAR clauses. Payment procedures involve submitting invoices supported by documentation, with a 5% retainage held until contract completion, and no specific payment office or invoicing platform is mandated. Contract management is overseen by a designated TWDB project manager, responsible for reviewing deliverables and ensuring compliance, while the contractor must maintain fiscal records for seven years and submit all documentation electronically in PDF format, with strict page limits and accessibility requirements. The RFQ emphasizes the importance of submitting a comprehensive, accessible proposal by August 26, 2025, via email, including all required forms, HUB plans, and certifications, with no late submissions accepted.