Sewing Machine Repair and Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is being issued as a Request for Proposal (RFP); solicitation number is W911QY-17-R-SEW1. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, effective 19 January 2017. The US Army Natick Soldier Research, Development and Engineering Center (NSRDEC) has a requirement for a service contract that maintains all our sewing machinery in top working condition. To establish multiple Blanket Purchase Agreements (BPA) in order to procure services for sewing machine equipment servicing, in support the NSRDECs research and development efforts. This is a Total Small Business Set Aside using Simplified Acquisition Procedures IAW Federal Acquisition Regulation (FAR) Part 13 under NAICS code 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The small business size standard is $7.5M in annual receipts. DESCRIPTION OF REQUIREMENT: 1. The Contractor shall provide sewing machinery repair and maintenance services as defined in Attachment 1 - Statement of Work (SOW). A list of equipment requiring these services is included at Attachment 4. 2. Additional terms and conditions are contained in Attachment 3 - Blanket Purchase Agreement and clauses incorporated by reference or by full text below. 3. Contract Line Item Numbers will be dependent on individual Calls issued under the resultant BPA. 4. The intention of the Government is to award approximately four (4) BPAs to responsible firms that demonstrate a capability to provide the requested services. The Government reserves the right to award additional BPAs beyond the estimated number, or award no BPAs, from this combined synopsis/solicitation as determined to be in the Government's best interest. BPAs do not obligate any funds and are not binding contracts. The Government will be obligated only to the extent that authorized BPA Calls are actually made under these agreements, if any. 5. BPAs will be evaluated annually and may remain in place for up to five (5) years. The total maximum amount of all BPAs (combined) awarded under this solicitation is $365,000.00 for the total five-year duration. No individual BPA Call will exceed the amount of $150,000.00. The establishment of a BPA does not imply any agreement on the part of the Government to place future Calls with any BPA holder. The Government makes no representation as to the number of Calls or actual amount of services to be ordered. 6. Calls for services/supplies made against any BPA(s) awarded under this solicitation will be competed among all BPA holders. BPA Holders notified electronically of new Call/RFQ requirements through the issuance of a Call or RFQ e-mail from either the Contracting Officer or authorized Ordering Officer. Failure to submit a complete and timely response to a BPA Call/Request for Quote (RFQ) may result in it being determined non-responsive to the Call/RFQ. (1) The Government reserves the right to exclude any BPA Holder due to lack of satisfactory performance on prior BPA Calls. (2) The Government reserves the right to issue Calls and/or Call modifications directly to BPA holders for follow-on work related to or resulting from previous services already conducted. SUBMISSION REQUIREMENTS (ADDENDUM TO FAR 52.212-1): The Government will evaluate all submitted responses in accordance with the submission and evaluation criteria described herein. Proposals should be prepared simply and provide concise description of capabilities to satisfactorily perform all requirements. Responses to this announcement shall include: 1. A letter, signed by an authorized official of the Offeror, formerly submitting the proposal and containing company name and address, Cage Code, DUNS Number, TIN, business size and type (i.e., large, small, small and disadvantaged, 8(a)certified, woman-owned small, HUB Zone certified small, or service disabled veteran-owned small business) for the applicable NAICS code, and Point of Contact information. 2. A narrative, limited to 10 pages, explaining your ability to perform the work described in the SOW (Attachment 1) including relevant past performance information. The narrative shall also include the following: a. Three (3) past performance references for related services within the last five (5) years to include: (1) Contract number, title, and brief description (2) Name, e-mail address, and telephone number of requiring activity POC (3) Name, e-mail address, and telephone number of the Government Contracting Officer (4) Contract type and Period of performance (5) Awarded price/cost and Final, or projected final, price/cost 3. Current price list containing prices for services, equipment, parts and accessories, and supplies specifically identified in the SOW. Offeror is encouraged submit their current standard commercial price lists for sewing repair and maintenance services. Offerors may include hourly labor rates and materials, parts and supply costs in appropriate units of measure that may be used to provide quotes, on a firm fixed price basis, for these services that may be requested by the Government. 4. Completed and signed representations and certifications (attachment 2). As prescribed in DFARS 252.204-7004, interested parties must be registered with System for Award Management (SAM) under the NAICS 811310. Representations and certifications must also be on record. These registrations can be done through the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/. The responses to this solicitation/synopsis shall be submitted VIA E-MAIL ONLY. Ensure that the e-mail is clearly marked to indicate its contents, the solicitation number, and the identity of the firm submitting. Proposals may be submitted in Word or PDF format only. Do not include links to websites in lieu of incorporating information into your proposal. See instructions in SUBMISSION OF PROPOSALS below. EVALUATION CRITERIA (ADDENDUM TO FAR 52.212-2): BASIS FOR AWARD: Award will be made to the responsible vendor(s) that represent Best Value to the Government. The Government intends to evaluate submittals and award each BPA without discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The Factors that shall be used to determine Best Value, in order of importance are as follows: Technical Capability, Past Performance, and Price. The Government will conduct a comparative evaluation of proposals in accordance with FAR 13.106-2(b)(3). These factors are further described below: 1. Technical Capability: a. Specialized Experience: (Failure to meet this requirement will render the proposal ineligible for a BPA) The Offeror MUST demonstrate experience with and capability of providing maintenance and repair services to ALL EQUIPMENT listed in Attachment 4. The Offeror must also include in its proposal demonstrated experience and understanding of sewing machine maintenance and repair of the following: (1) state-of-the-art sewing machines that are computerized programmed (such as bar tack, box x, and key hole button hole machines). (2) computerized embroidery machines (3) steam iron equipment (including set-up). b. Scissor sharpening services. c. Offeror's capabilities to provide new sewing equipment, equipment parts and supplies for machinery that is the same or similar to the equipment in Attachment 4. d. Proposed capabilities for telephone support and responsiveness for emergency services. Ability to provide routine repair services within 24-48 hours (Failure to meet this requirement may render the proposal ineligible for a BPA). 2. Past Performance: The Government will evaluate the Offeror's record of past performance in work relevant to the type as called for in the SOW. Offerors are advised that, in addition to the Past Performance information requested in the Submission Requirements above, the Government may obtain Past Performance information from interviews/questionnaires tailored to the circumstances of this acquisition and/or any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. 3. Price: The Government will evaluate the pricing proposed by the Offeror for fairness and reasonableness based upon comparative pricing received from other offerors and upon the Government's knowledge of and previous experience with these services, to include comparisons with available GSA Schedule pricing for similar services. The Contracting Officer may only award BPAs to responsible organizations whose proposals conform to this combined synopsis/solicitation and offer the best overall value to the Government. Any Offeror's proposal merely offers to perform work according to the terms of the RFP or fails to present more than a statement indicating its capability to comply with the terms without support and elaboration as specified in the instructions will be rendered non-responsive. Offerors are cautioned that the Government may render any proposal unacceptable that merely offers to perform work according to the terms of the RFP or fails to present more than a statement indicating its capability to comply with the terms without support and elaboration as specified in the instructions. CLAUSES AND PROVISIONS: The following clauses and provisions are incorporated by reference: Provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and Addenda to this clause are contained in the section entitled "SUBMISSION REQUIREMENTS" above. Provision 52.212-2, Evaluation -- Commercial Items, applies and specific evaluation criteria to be used are contained in the section "EVALUATION CRITERIA" above. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items Alt 1, with its offer. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the Statement of Work (SOW), Blanket Purchase Agreement, and additional terms and conditions below shall be included as addenda to this clause. IAW FAR 52.212-4(v) the awardees representations and certifications, including those completed electronically via the System for Award Management (SAM), shall also incorporated by reference into and resultant Agreement. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items DEVIATION 2013-O0019), applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition ADDITIONAL TERMS AND CONDITIONS INCORPORATED BY REFERENCE: 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-22 Alternative Line Item Proposal 52.209-6 Protecting the Government's Interest When Subcontracting with Contractor's Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.219-7 Notice of Partial Small Business Set-Aside 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Affirmative Action For Workers With Disabilities 52.222-37 Employment Reports on Veterans 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.222-55 Minimum Wages Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention and Right-to-Know Information 52.225-13 Restrictions on Certain Foreign Purchases 52.232-23 (Alt 1) Assignment of Claims 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.245-1 Government Property 52.245-9 Use and Charges 52.247-34 F.O.B. Destination 52.252-6 Authorized Deviations in Clauses. 52.253-1 Computer Generated Forms 252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials +1 (555) 000-0000 Line Item Specific: Single Funding 252.204-7000 Disclosure of Information 252.204-7003 Control Of Government Personnel Work Product 252.204-7004 Alt A Central Contractor Registration 252.204-7006 Billing Instructions 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.204-7015 Disclosure of Information to litigation Support Contractors 252.211-7003 Item Identification and Valuation 252.211-7007 Reporting of Government-Furnished Property 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System-Statistical Reporting in Past Performance Evaluations 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing Of Contract Modifications 252.244-7000 Subcontracts for Commercial Items 252.245-7001 Tagging, Labeling, and Marking of Government-Furnished Property 252.245-7002 Reporting Loss of Government Property 252.245-7003 Contractor Property Management System Administration 252.245-7004 Reporting, Reutilization, and Disposal 252.247-7023 Transportation by Sea 252.247-7024 Notification of Transportation of Supplies by Sea 52.252-1 Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Provision) 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ (End of Clause) SUBMISSION OF PROPOSALS: Proposals shall be submitted electronically to Andrea Albanese via contact@example.gov with a courtesy copy to Jean Greenwood via contact@example.gov at the Natick Contracting Division. All proposals shall be submitted by 4:00pm EDT on 31 July 2017. **Proposals will only be accepted electronically via the e-mail address provided above. It is the Offeror's responsibility to confirm that their proposal submission has been received. QUESTIONS: Questions regarding this acquisition may contact Andrea Albanese with a courtesy copy to Jean Greenwood at the above listed email address. Questions must be received no later than five (5) business days prior to date for receipt of proposals.