Sheriff Uniform Supply Annual Contract - REBID

INVITATION FOR BID IFB #027-45For the provision of: Sheriff Uniform Supply Annual Contract - Rebid Hall County, Georgia Board of Commissioners is seeking qualified vendors to purchase and deliver uniforms for Hall County Sheriff personnel (herein “Services”). The County seeks to award one (1) or more vendors to perform all the services.  The County will make any extension of the bidding period by a formal written addendum and publicly posted on the County Website. Date IFB Issued:  June 12, 2024Bid Due Date: June 27, 2024                          The issuance of this new bid document supersedes and replaces previously issued IFB# 017-45 that was closed without award. Bidding Process: Hall County (herein “County”) is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday, June 27, 2024. Bidders must submit two (2) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include on one (1) USB Flash Drive with all documents.  Proposal Documents: Bidders may download bid submittal documents via the County’s Website at https://www.hallcounty.org/Bids.aspx  then choose Sheriff Uniform Supply Annual Contract - Rebid. General Qualifications: Bidders must be in the regular business of providing similar products, be licensed, insured, and bonded if required to do so in the State of Georgia.  Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred and twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award.   The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid. Please sign Exhibit B - Contract.  Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder, without liability on part of the County to the Bidder to complete the described Work.  The County will award the contract to one (1) or more vendors to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason. The County may take into consideration lead times in its decision to award.  Vendor shall provide the following with their bid response:       A.   Valid Business License     B.    Required licenses and certifications          SCOPE OF WORK:  General: To purchase uniforms and related items for the Hall County Sheriff’s Department with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2025. The successful bidder may be allowed four (4) annual one (1) year renewals of this contract all upon the same terms and conditions.     Specifications: The following minimum specification shall apply to the requested services:                All unit prices quoted on EXHIBBIT C – MANDAOTRY COST WORKSHEET must be for new and unused         products.  No alternate manufacturers or products will be accepted unless otherwise notated with ‘or         equivalent’ in the Item Description. Vendor’s invoices must reference the listed Item Number for each         line item and be billed per the quoted Unit of Measure and Unit Price.      For all items presented, you MUST offer ordering online with awarded contract pricing attached to the       account.      2.0 SUBMISSION OF BIDS 2.            2.01   Complete and include all the Mandatory Exhibit Documents shown below in 2.03.  Failure to include any of the mandatory documents listed may result in disqualification.  All responses must be in writing.    2.02     Bidders must submit their response in a sealed envelope clearly marked with “INVITATION FOR BID #027-45” on the outside.  The submittal must be signed.  Faxed or emailed bids are not accepted.  2.03     Complete and return the following Mandatory Documents included in your bid envelope:                 Exhibit A - Bid Response Sheet               Exhibit B – Signed Contract                Exhibit C - Cost Proposal                                                Exhibit D - Mandatory W-9 Form               Exhibit E - E-Verify Affidavit               Exhibit F – Ethics Affidavit                Copy of Business License                                              Certificate of Insurance          2.04      Bidders are responsible to review and comply with any Addenda regarding this IFB posted on the County Website, sign and return all Addenda with the bid package response.                       2.05      All Bids must be sealed.           2.06      If a Bid Bond is required then it must be included in the bid response.  N/A          2.07      Any exceptions to specifications must be in writing and enclosed in the bid                     response.              2.08      Bids openings are open to the public and bidders may attend but are not                      required to do so.            2.09       All bids, supporting materials and correspondence relating to this IFB                       become property of Hall County when received.          2.10       Bidder bears all responsibility for expenses incurred in responding to this                       IFB and such to be borne exclusively by the proposer.           2.11       Bidders may submit bids to the following address by the deadline date and                       time. Deliver Bids in person or by FedEx/UPS/USPS or Courier to:                                     Julie Dorough                                     Issuing Officer                                    Hall County Government CenterPurchasing Division - 4th Floor2875 Browns Bridge RoadGainesville, Georgia 30504     NOTICE! Bidders are responsible for delivering their bids to the Purchasing Department on                the 4th Floor of the Hall County Government Center before 2:00pm on the due               date provided. Bids delivered to the lobby area, receptionist or the mailroom                may be delayed and thus may not be evaluated if arriving after 2:00pm.  If you desire to submit a “NO BID”, response then please indicate by checking here:  No Bid.  Please list reason for no bid below.