Ship Service Diesel Generator Governor Upgrade and Documentation for CGC Smilax in Atlantic Beach, NC 28512

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Request for Quotations number is 70Z08522QP4501900 and is issued as a request for quotations (RFQ). This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotations incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-84 dated Nov 1, 2015. The NAICS Code is 336611. The Small Business Size Standard is 1250. This is a total small business set aside. All responsible sources may submit proposals that will be considered by the agency. The contract will be awarded on a firm-fixed-price basis using simplified acquisition procedures in accordance with FAR Part 13.5. **For purposes of evaluation and award, Past Performance is considered to be more important than Price. Offerors shall submit quotes as follows - Date: OCTOBER 11TH, 2021 Time: 0800 Pacific Standard Time (PST) Place: contact@example.gov REQUIRED DOCUMENTS: Each Offeror shall furnish the information required by the solicitation, which includes: Section 1: Price quote including cost breakdown. Section 2: Past Performance / References Proposal (This section should include the offerors completed representations and certifications.); and Section 3: Any issued amendments to the solicitation. ANTICIPATED AWARD DATE: The contract is expected to be awarded on or about 10/11/2021. QUESTIONS: The last day to ask questions will be OCTOBER 11th, 2021, 0800 Pacific Standard Time (PST). Questions shall be submitted via e-mail to contact@example.gov. After this date, unless amended, questions will not be accepted. For information regarding this solicitation, please contact WILLIAM SWORD, +1 (555) 000-0000. Please Note: Amendments to this solicitation will be publicized in the same manner as the initial synopsis and solicitation. Questions and quotes shall be emailed to contact@example.gov. Contractors are responsible for verifying receipt of quotes. INTERESTED VENDORS PLEASE SEND OFFICIAL QUOTE, WITH A SAM.GOV REGISTERED DUNS NUMBER, AND EMAIL TO contact@example.gov. STATEMENT OF WORK (SOW) FOR SHIP SERVICE DIESEL GENERATOR (SSDG) GOVERNOR UPGRADE AND DOCUMENTATION[DRACUS(1] SMILAX obtained information from Woodward vendor that upon failure they will have to upgrade to the new 2301E speed control. The ship is currently non-operational and has an immediate need for technical support for tasks outlined in this Statement of Work (SOW). 1.0 GENERAL Background The 100 WLIC asset, USCGC SMILAX, has two Ship Service Diesel Generators (SSDGs) with a 2301D governor for which the Original Equipment Manufacturer (OEM) is Woodward. CGC SMILAX was previously notified by Woodward that the 2301D speed control device is obsolete and that any technical issues should be resolved by upgrading to the manufacturer's replacement device, model 2301E. CGC SMILAX is currently inoperable and this replacement needs to be made as soon as possible to minimize negative impact to their Operational Commander. Scope The scope of this contract is defined by the efforts and tools required to support USCGC SMILAX (WLIC 315). The Contractor shall perform a governor upgrade and return the system to full functionality. Replacement parts, if needed, are available through the Coast Guard's warehouse in Baltimore, MD. Additional parts which are not in stock and determined to be essential to meet the objective can be acquired from the vendor, at cost, under this contract. OBJECTIVE The goal is to return CGC SMILAX to Fully Mission Capable (FMC) status and ensure technical documentation reflects any changes. This is a critical need and shall be completed as soon as possible, in order to minimize negative operational impact to SMILAX's Operational Commander. Once these goals are achieved, the Coast Guard will apply lessons learned to any similar assets with the Woodward 2301D governor. APPLICABLE DOCUMENTS Compliance Documents The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract: Surface Forces Logistics Center Standard Specification (SFLC Std Spec) 0000, 2020, General Requirements Surface Forces Logistics Center Standard Specification (SFLC Std Spec) 3041, 2020, Shipboard Electrical Cable Test Surface Forces Logistics Center Standard Specification (SFLC Std Spec) 3042, 2020, Shipboard Electrical Cable Removal, Relocation, Splice, Repair, and Installation. Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document: Coast Guard Drawing (CGDWG) 180-TE-6201-003, Rev C, MAY 2015, Paralleling Switchboard Coast Guard Drawing (CGDWG) 180-TE-6202-009, Rev J, MAY 2015, Electrical Distribution One Line Diagram Coast Guard Technical Publication (CGTP) 4302, SWBS 311, Section A, OCT 2021, Digital Load Sharing and Speed Control, Model-2301E, Installation and Operation Manual Coast Guard Technical Publication (CGTP) 4685, SWBS 311, Section B, SSDG - Generator Set - Installation Manual Coast Guard Technical Publication (CGTP) 4685, SWBS 311, Section C, SSDG - Generator Set - Operator's Manual Coast Guard Technical Publication (CGTP) 4685, SWBS 311, Section D, SSDG - Generator Set - Parts Catalog SPECIFIC REQUIREMENTS/TASKS Unless otherwise stated, this contract applies to on-site technical support for USCGC SMILAX (WLIC 315) at its current location in Atlantic Beach, NC. In some instances, such as with the trip report, the Contractor may complete work upon return to the home office. Existing power generation equipment is as follows: Part No. Mfr Model No. Serial No. Serial No. #1 SSDG Cummins-Onan MDGDA-5588039 L020451190 75 kW, 450 VAC, 3?, 60 Hz #2 SSDG Cummins-Onan MDGDA-5588039 L020451191 75 kW, 450 VAC, 3?, 60 Hz 2.1 Upgrade System and Components The Contractor shall perform any inspections or evaluations, as deemed necessary, to determine best path forward prior to commencing work. If any additional parts need to be acquired from the warehouse, they need to be requested as early as possible. 2.1.1 Identify any part(s) which require replacement, in addition to the Woodward 2301D governor. 2.1.2 Remove and dispose of the existing Woodward 2301D governor, and any other parts approved for replacement. 2.1.3 Install the replacement Woodward 2301E governor, and any other parts approved for replacement. Document the changes. See Section 2.2 below. 2.1.4 Configure firmware (FW) and/or necessary software (SW). Document the changes. See Sections 2.2 and 2.3 below. 2.1.5 Test the SSDGs in all possible power configurations (e.g. each individually and both in parallel) to confirm functionality. Document the results. See Section 2.4 below. 2.2 Document Changes The Contractor shall configure all components in accordance with OEM guidance and established industry best practices. 2.2.1 The Contractor shall reference Reference Documents 1.4.2 when working onboard the asset(s). The Coast Guard will make available copies of the existing Tech Pub and Drawing for this system. While performing work, if the Contractor notices discrepancies between the documented guidance and their best practices, it shall be annotated. Obsolete or inaccurate information must be corrected by Coast Guard personnel after the site visit. 2.2.2 The Contractor shall submit all documented changes to equipment, including settings and values used in FW/SW, by - red-lining Reference Documents 1.4.2 to show the final wiring detail and configuration. - Red-lining can be done in electronic or paper format, to mark parts or wires which are removed, installed, or changed. 2.2.3 The Contractor shall provide supplemental and updated documentation applicable to the configuration to be added to Reference Documents 1.4.2. 2.3 Configure and Program Woodward 2301E may require calibration and programming before, during, or after the installation. 2.3.1 The Contractor shall determine how to restore system functionality and then program settings accordingly. 2.3.2 The Contractor shall provide their own standalone laptop and cables to connect to the governor. 2.3.3 Copies of the configuration files, if available, shall become property of the Government. 2.4 Test Thoroughly and Document The Contractor shall ensure the system is fully functional by testing all probable SSDG changes and configurations. The system passes testing when tests are completed with no errors or unexplained behavior. 2.4.1 The Contractor shall provide a trip report documenting all findings no later than one week after returning to the home office. 2.4.2 The Contractor shall include in the trip report any system and design changes made during the visit. 3.0 CONTRACTOR PERSONNEL The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. 3.1 Qualified Personnel In order to minimize operational impacts, the Coast Guard immediately requires the services of technicians who are considered SMEs with Woodward products and power generation equipment. The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. 3.2 Continuity of Support The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer's Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement. 3.3 Employee Identification 3.3.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee's photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. 3.3.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times. OTHER APPLICABLE CONDITIONS 4.1 Period of Performance - The period of performance for this contract shall not exceed 15 calendar days from the date of award. 4.2 PLACE OF PERFORMANCE The primary place of performance will be the Department of Homeland Security on CGC SMILAX at 2301 E. Fort Macon Rd. Atlantic Beach, NC 28512 4.3 HOURS OF OPERATION Contractor employees shall generally perform all work between the hours of 0730 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW. Precise times may be negotiated with the cutter Engineer Officer (EO) as scheduling is subject to ship's operations. 4.4 Travel Contractor travel may be required to support this requirement. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event. 4.5 Daily Progress Reports The Contractor shall hold a daily progress meeting with the Engineer Petty Officer and Commanding Officer upon arrival at the asset each morning of the visit. This report shall include a summary of all Contractor work performed, an assessment of technical progress, schedule status, and discuss any hazardous work conditions or necessary precautions the crew need to be made aware of prior to commencing work. 4.6 General Report Requirements The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications). Drawings shall be provided in the latest versions of both AutoCAD and Adobe PDF files. 5.0 GOVERNMENT FURNISHED RESOURCES The Government will provide the workspace necessary to perform the on-site portion of Contractor services required in this contract, unless specifically stated otherwise in this work statement. The Government will also provide copies of the references cited in Section 1.4 upon Contractor arrival. The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer (KO). 6.0 CONTRACTOR FURNISHED PROPERTY The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 5.0. GOVERNMENT ACCEPTANCE PERIOD The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted. 7.1 Corrections The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor's accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions. 7.2 Timeliness of Corrections The COR will have 15 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver. 7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained. 8.0 DELIVERABLES The Contractor shall consider items in BOLD as having mandatory due dates. Items in italics are deliverables or events that must be reviewed and/or approved by the COR prior to proceeding to next deliverable or event in this SOW. ITEM SOW REFERENCE DELIVERABLE / EVENT DUE BY DISTRIBUTION 1 2.2.1 Equipment or Document Discrepancies 14 cal days post visit KO and COR 2 2.2.2 Red-lines to Reference Documents 1.4.2. 14 cal days post visit KO and COR 3 2.2.2 Supplemental and updated documentation to be added to Reference Documents 1.4.2. 14 cal days post visit KO and COR 4 2.3.3 Copies of the governor configuration files. 4 days post visit KO and COR 5 2.4.1 & 2.4.2 Trip report documenting all findings 7 cal days post visit KO and COR [DRACUS(1]You can change if needed.