Single Source provider for Parchment Award by Instructure proprietary software subscription license

The Florida School for the Deaf and the Blind is seeking a sole-source procurement of a proprietary software subscription license for Parchment Award by Instructure for fiscal year 2026–2027, with a not-to-exceed budget of $10,000.00. This acquisition is justified on the basis that Parchment Award is the only vendor capable of delivering student credentials—such as transcripts, diplomas, and certificates—in multiple formats including PDF, TIFF, XML, EDI, and paper, while also integrating with over 90 K-12 student information systems and enabling secure electronic transfers between school districts. The platform uniquely employs patented cPDF™ technology for tamper-evident document validation without requiring recipient registration, ensures full FERPA and PCI compliance, and operates under a SOC II audited data center. Performance will occur in Florida, where the software will be used to automate and digitize the issuance and tracking of academic records, providing real-time analytics, student access to digital diplomas with social media sharing, and administrative reporting tools. The solicitation, identified as SS-26-141, was posted on May 1, 2026, and responses are due by May 22, 2026, via email to Kim Whitwam, Director of Purchasing, with no competitive bidding process due to the exclusive technical capabilities of the vendor. The contract does not include line-item pricing, option periods, or physical delivery requirements, as services are exclusively digital, cloud-based, and integrated directly into FSDB’s existing systems. No contract clauses, packaging standards, payment details, or COR/COTR designations are specified in the documentation, and the vendor’s representations center entirely on the proprietary and non-replicable nature of the platform rather than formal certifications.