This Solicitation opportunity from Missouri was posted on February 23, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Site Furnishing Rental Needs
Contract Overview
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The City of Eureka, Missouri, is seeking proposals for its 2024 site furnishing event rental needs for the Parks and Recreation Department. Interested vendors must submit sealed bids by 2:00 P.M. on Tuesday, March 5, 2024. All provided pricing must remain valid through December 31, 2024. The city reserves the right to reject any or all proposals and allows bidders to submit pricing for one or multiple items listed in the solicitation. The required rentals include portable toilets, ADA-compliant units, and handwashing stations for various events such as the Easter Egg Hunt, Big Truck Day, Block Party, July 4th Celebration, and Eureka Days, as well as year-round servicing for the Eureka Soccer Park. Additionally, the city requires vertical mast light towers, specific tent sizes with installation, passenger golf carts, and utility ATV-style trucks for the Eureka Days event in September. Vendors are responsible for all delivery and removal fees and must adhere to specific delivery windows, typically arriving at least three hours before an event begins.
General Info
Place of Performance
MO, USASet-Aside
Documents
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Timeline
Submission Closed
Organization & Contact Information
Full Description
GENERAL INFORMATIONThe City of Eureka, Missouri is accepting proposals for 2024 Site Furnishing Event Rental Needs at the Eureka Parks & Recreation Office, #1 Coffey Park Lane, Eureka, MO 63025 until 2:00 P.M., Tuesday, March 5, 2024 at which time they will be opened and read. Bids must be in a sealed envelope marked “2024 Event Rentals”. The City reserves the right to reject any or all proposals, all pricing must be good through December 31, 2024.Listed below are site furnishing rental needs for the 2024 season of the Eureka Parks & Recreation Department. Event dates, times and locations could change. Rental Company will be notified of any changes no less than one (1) week prior to the rental. One may submit a bid for one or more of the items listed in this document. Porta Potties: Please include any delivery charges. Delivery for one (1) day events will be the day before or day of as long as they arrive at least three (3) hours prior to the event. Removal will be the next business day or the Monday following each event. Drop off and pick up for bigger events are listed with the event.Easter Egg Hunt - Saturday, March 23, 2024 (rain date March 30, 2024) - Kircher Park One (1) - Standard, includes toilet paper and hand sanitizer One (1) - Handicapped (ADA), includes toilet paper and hand sanitizer One (1) - Handwashing Stations, includes water, soap, hand sanitizer (if needed) and paper towelsBig Truck Day - Saturday, April 27, 2024 - Eureka High School Parking LotOne (1) - Standard, includes toilet paper and hand sanitizer One (1) - Handicapped (ADA), includes toilet paper and hand sanitizer One (1) - Handwashing Stations, includes water, soap, hand sanitizer (if needed) and paper towelsBlock Party - June 14, 2024 - South Central AvenueFour (4) - Standard, includes toilet paper and hand sanitizer Four (4) - Handicapped (ADA), includes toilet paper and hand sanitizer Four (4) - Handwashing Stations, includes water, soap, hand sanitizer (if needed) and paper towels July 4th Celebration - Thursday, July 4, 2024 - Central Avenue SpurFive (5) - Standard, includes toilet paper and hand sanitizer One (1) - Handicapped (ADA), includes toilet paper and hand sanitizer One (1) - Handwashing Stations, includes water, soap, hand sanitizer (if needed) and paper towelsEureka Days - September 27 - 29, 2024 - Location(s) to be determined Servicing: Saturday, September 28, 2024 and Sunday, September 29, 2024 by 10:00 a.m. each day Eighteen (18) - Standard, includes toilet paper and hand sanitizer Nine (9) - Handicapped (ADA), includes toilet paper and hand sanitizer Nine (9) - Handwashing Stations, includes water, soap, hand sanitizer (if needed) and paper towelsSupply extra supplies (toilet paper, paper towels, soap and hand sanitizer) for Parks staff to be able to refill as needed during the event.Delivery and Removal feesDelivery: Thursday, September 26, 2024Removal: Monday, September 30, 2024Eureka Soccer Park - year-round:Two (2) - Standard, includes toilet paper and hand sanitizer One (1) - Handicapped (ADA), includes toilet paper and hand sanitizerTwo (2) - Handwashing stationsServicing - Twice weekly March through November, bi-weekly December through February, including servicing of the 5 customer owned porta potties Light Towers:Eureka Days - September 27 - 29, 2024 - Location to be determined Seven (7) - Vertical Mast Light TowersDelivery and Removal feesDelivery: Thursday, September 26, 2024Removal: Monday, September 30, 2024Tents: Eureka Days - September 27 - 29, 2024 - Location to be determined One (1) - 20’ x 20’ Tent with 80-foot solid side walls and installationOne (1) - 60’ x 100’ Tent with installation and light fixtures installedDelivery and Removal feesDelivery: Tuesday, September 24, 2024Removal: Monday, September 30, 2024Golf Carts:Eureka Days - September 27 - 29, 2024 - Location to be determined Three (3) - 4-Passenger Golf Carts with headlights and back seats that flip down to a bedOne (1) - 6-passenger Golf Cart with headlightsDelivery and Removal feesDelivery: Thursday, September 26, 2024Removal: Monday, September 30, 2024Utility/ATV Style Truck:Eureka Days - September 27 - 29, 2024 - Location to be determined Two (2) - Utility/ATV style trucks for hauling with headlightsDelivery and Removal feesDelivery: Thursday, September 26, 2024Removal: Monday, September 30, 2024Submittals DueSubmittals are due no later than 2:00 p.m. on Tuesday, March 5, 2024. Please respond with submitting contractors name and “2024 Site Furnishing Rental Needs” directed to: Ann Moore, Administrative Assistant1 Coffey Park LaneEureka, MO 63025document.write('amoore'+'@'+'eureka.mo.us')For security reasons, you must enable JavaScript to view this E-mail address.+1 (555) 000-0000
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