Small Wheel Loader for Tama Hills Golf Course of 374th FSS

Deadline for receipt of offers: 10 Sep 2015, 3:00 PM, Japan Standard Time. All questions must be submitted no later than 8:00 a.m. Japan Standard Time, 4 Feb 2015. Quotations may be faxed to +1 (555) 000-0000 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to contact@example.gov. Email submissions are preferred. Solicitation Number: FA5209-15-Q-1010 Notice Type: Combined Synopsis/Solicitation RFQ - Purchase of Small Wheel Loader, 903C 9LM15CAB, or equal item for 374 FSS, Tama Hills Golf Course, Japan (100% Non-appropriated Fund) Requesting Agency: 374th Force Support Squadron Unit 5119, Bldg. 1010, Tama Hills, Japan APO, AP 96328-5119 Purchasing Agency: 374th Contracting Squadron/LGCB Unit 5228, Bldg. 620, Yokota Air Base, Japan APO, AP 96328-5119 1. This is a non-appropriated fund purchase and it does not obligate appropriated funds of the United States Government. Non-appropriated funds are generated by the military community through the sale of goods and services, and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars, however Japanese sales consumption tax (Shouhi-zei) shall be paid for local purchase. 2. This solicitation is issued as a request for quotation (RFQ) IAW Air Force Manual 64-302, Non-appropriated Fund (NAF) Contracting Procedures. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. *Note: This is a NAF purchase and as such is exempt from having to conform to FAR rules and regulations, per Air Force Manual 64-302 section 2.9, NAF Procurement Exemptions. 3. DESCRIPTION: Small Wheel Loader, 903C 9LM15CAB, or equal item described the specification on the Attachment 1, for 374 FSS Tama Hills Golf Course, Japan 4. DELIVERY: 100 Days ADC 5. Deadline for receipt of offers: 10 Sep 2015, 3:00 PM, Japan Standard Time. All questions must be submitted no later than 8:00 a.m. Japan Standard Time, 4 Feb 2015. Quotations may be faxed to +1 (555) 000-0000 or if dialing from outside Japan 011-81-42-530-3319, or sent via e-mail to contact@example.gov. Email submissions are preferred. Submit written quotations in reference to Request for Quotation (RFQ) number FA5209-15-Q-1010. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 423810 - Construction and mining (except oil well) machinery and equipment merchant wholesalers. Potential bidders are to provide a quotation for the purchase outlined in Minimum Characteristics ( Attachment 1, Minimum Characteristics Item Information for Purchase of Small Wheel Loader), which is included as an attachment to this solicitation: - Quotations shall include a total price for the following bid schedule: CLIN 0001 - 1EA - Small Wheel Loader, 903C 9LM15CAB, or equal items - Prices shall be all inclusive (i.e. all materials, transportation, labor, warranty, installation, set up, testing, operating instruments, etc.) INSTRUCTION TO OFFERORS: All quotations must include the following information: *If offerors fail to submit the followings, offerors shall be considered non-responsive and ineligible for contract award. 1. Company's complete mailing and remittance address. 2. Offerors shall complete the registration to have their own access for System for Award Management (https://www.sam.gov/portal/SAM/). 3. Quotations must be valid for a period of no less than 60 days. 4. Quotations shall include the consumption tax for local vendors 5. Quotations shall include Shipping fee and Delivery cost 6. Quotations shall contain following items: (a) Price Schedule (Attachment 2) (b) Offeror Representations and Certifications (Attachment 4) (c) 1 Set Shop Repair Electrical Wire Harness Manual (Japanese) (d) 1 Owner Manual (Japanese) EVALUATION--COMMERCIAL ITEMS This is a competitive solicitation for quotations utilizing Lowest Price Technically Acceptable (LPTA). Government will award a contract resulting from this solicitation to the responsible offeror whose offer confirming to the solicitation will be the most advantageous to the Government, price, and other factors considered. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process: 1. Price 2. Technical Acceptability: Technical Acceptability is achieved when either the offeror provides the exact items; Small Wheel Loader, 903C 9LM15CAB, or equal items with a proof that the products meet the Minimum Characteristics on the Attachment 1, (i.e., products brochures and/ or products data shall be attached to the price quotation) when submitting an equal item. (i) Initially, offers shall be ranked according to evaluated prices. The price evaluation will document for the offers evaluated the completeness, and reasonableness of the proposed price. Incomplete or unreasonable offers shall be rejected and eliminated from further consideration. (ii) Next, the Government will evaluate the lowest offeror's technical information as referenced in paragraph 2 above. Technical Acceptability for all offerors will be rated as 'acceptable" or "unacceptable" by the government. (iii) If the lowest offeror meets the Government technical acceptability as defined in above paragraph 2, a Purchase Order will be awarded to the lowest offeror with technically acceptable capability. If the lowest offeror fails to meet the Government technical acceptable capability, the Government will then evaluate the next low offeror in the same manner to determine if they meet the technical capability. This process will continue until an offeror is found to meet the Government technical acceptable capability in ascending order of the low price. (b) A written notice of award or acceptance of an offer, which will be mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) Additional Information Type: Other (Draft RFPs/RFIs, Responses to Questions, etc...) Contracting Office Address: 374th Contracting Squadron/LGCBB Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001 Japan Place of Delivery: 374th Force Support Squadron Unit 5119, Bldg. 1010, Tama Hills, Japan APO, AP 96328-5119 Primary Point of Contact: Yuki Watabe Contract Specialist contact@example.gov Phone: +1 (555) 000-0000 Secondary Point of Contact: Keisuke Kiyotaka Contracting Officer contact@example.gov Phone: +1 (555) 000-0000 The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil Attachments: Attachment 1: Government Minimum Characteristics Item Information Attachment 2: Price Schedule Attachment 3: NAF General Contract Provisions Attachment 4: Offeror Representations and Certifications