Snow and Landscape Services

Solicitation 38297 is a request for proposals issued by DAS Procurement for the Housing Authority of the Town of Windsor in Connecticut. The contract covers comprehensive landscaping and snow removal services for three properties located at 156 Bloomfield Avenue, 35 Mack Street, and 40 Henry Street. The performance period runs from October 1, 2026, through April 30, 2028, with a base term of 24 months, an option to terminate after 12 months with 60 days' notice, and a potential one-year extension. Landscaping requirements include bi-weekly mowing, spring and fall clean-ups, weeding, hedge trimming, and the application of brown shredded hardwood mulch. Snow removal services are triggered by accumulations over 2 inches, requiring all driveways and walkways to be passable by 8:00 a.m. and completed within 6 to 12 hours of a storm's end. Proposals must be submitted physically to the Windsor Housing Authority office by August 31, 2026. Required documentation includes a valid Connecticut business license, three professional references, and proof of insurance covering 1 million dollars for general liability and auto liability, and 500 thousand dollars for workers' compensation. The contractor must provide equipment specifications prior to award and name an on-site supervisor five business days before the start date. Subcontracting is prohibited without prior written approval. Invoices must be submitted by the 15th of each month for payment by month-end. Award selection is at the sole discretion of the Housing Authority, with performance monitored by Darlene West, Director of Housing, who may implement invoice deductions for failure to meet quality and timeliness standards.