Snow Removal Services - Accomac M7B

The Virginia Department of Transportation (VDOT) issued a presolicitation notice for the 2025-2026 Snow Removal Equipment Services Agreement (M-7B) specifically covering the Hampton Roads District's Accomac Residency. This indefinite quantity contract aims to secure snow and ice removal services on an as-needed basis during winter weather events. Contractors are required to provide equipment with trained operators capable of performing emergency snow and ice control on state-maintained roadways. The solicitation process mandates contractor registration through the Plow4 Virginia online portal beginning July 16, 2025, with submissions due by February 1, 2026. Notably, bids will not be accepted via the Virginia eProcurement Portal (eVA) but contractors must maintain active status in eVA as part of eligibility verification and provide valid vehicle and insurance documentation. Informational meetings are scheduled to assist prospective contractors with registration and compliance requirements. The contract emphasizes compliance with a host of state-level terms and Virginia statutory requirements, including adherence to the Commonwealth of Virginia Vendors Manual, anti-discrimination laws, ethics standards, and the Immigration Reform and Control Act. Contractors must maintain automobile liability insurance and workers’ compensation coverage for employees and subcontractors. The contract includes stringent operational obligations, such as equipment inspections and verification prior to deployment, adherence to safety protocols governed by OSHA and VOSH regulations, and requirements for Automatic Vehicle Location (AVL) device activation and testing. Payment is structured around firm hourly rates for defined equipment categories, such as motor graders, snow blowers, and mobile anti-icing chemical spray tanks, with specified maximum rates, pre-season bonuses, and minimum guaranteed payments for eligible equipment. The contract enforces a 42% goal for small business participation certified through the Department of Small Business and Supplier Diversity (SBSD). Services are ordered solely at VDOT’s discretion following equipment approval, with no guaranteed volume or minimum work. Contractors must promptly respond to winter events, comply with route assignments, and observe reporting and substitution protocols for equipment downtime. Administrative and invoice processing is managed primarily through the Plow4 Virginia system, with payments made within 30 days of proper invoice receipt and acceptance. Overall, this solicitation sets forth a comprehensive framework for procuring emergency snow and ice removal services aligned with state procurement laws, operational rigor, and business inclusion goals.