Snow Removal Services, Bristol District (M7B) 2025-2026

The contract solicits bids from qualified firms to provide snow and ice removal services in the Virginia Department of Transportation’s (VDOT) Bristol District under the M7B program for the 2025-2026 winter season. The solicitation, identified by number A501VDOT:98902, invites contractors to furnish and maintain all necessary vehicles, equipment, supplies, and personnel to perform snow and ice removal operations on designated state roadways as directed by VDOT. The contract is structured with multiple bid line items covering various vehicle types—such as 4WD pickups, single- and multi-axle dump trucks, farm tractors, loaders, motor graders, and brine spray tanks—and specifies operational hourly rates alongside minimum guaranteed payments. Payment is made via the Plow4VA invoicing system, with performance contingent on equipment inspections, adherence to safety standards including OSHA and Virginia Work Area Protection Manual requirements, and compliance with VDOT directives. Services are required to be available on an as-needed basis during the winter season, with no guaranteed quantities, and contractors must ensure timely installation and operation of AVL devices for vehicle tracking. Contractors are required to submit electronic agreements through the Plow4VA system, comply with equipment inspection deadlines, and participate in designated VDOT open house sessions held across multiple residencies to discuss seasonal preparation. The contract includes detailed special provisions focusing on operational readiness, equipment display markings, and safety protocols such as displaying permanent company decals and visible warning signage on vehicles. The agreement term extends through the snow season ending April 30, 2026, with payment based on operational hours with set minimum payments per equipment type. Key administrative requirements include insurance coverage with the Commonwealth named as an additional insured, certifications ensuring non-debarment, drug-free workplace maintenance, and compliance with immigration and nondiscrimination statutes. While no formal Federal Acquisition Regulation (FAR) clauses or evaluation factors for award are specified, the contract embeds state-specific provisions addressing ethics, non-collusion, and contractor qualifications. The scope emphasizes maintaining fully operational equipment that meets federal and state regulations, with inspections administered by VDOT to verify compliance prior to acceptance and payment.