Snow Removal Services - Zones 3 and 4

Fairfax County is soliciting bids under IFB 2000004441 to establish term contracts for snow and ice removal services for the Department of Public Works and Environmental Services, Maintenance and Stormwater Management Division. The contract covers designated sites within Southwest Zone 3 and Central Zone 4, with a primary performance period from the date of award through June 30, 2027, and four additional one-year renewal options. Services are required on a 24-hour call basis typically between November 1 and March 31, requiring contractors to mobilize within four hours of county activation. The scope includes clearing parking lots curb to curb, maintaining clear storm drain inlets, and treating various surfaces, including permeable pavement which requires specialized rubber-tip equipment. The contract will be awarded to the lowest responsive and responsible bidder who possesses at least three years of experience and can provide three professional references. Bidders must submit a comprehensive equipment list and utilize the Bonfire portal for all electronic submissions by the September 23, 2026, deadline. Key operational requirements include the use of the Yeti application for activity tracking, mandatory participation in annual salt calibration training, and strict adherence to vehicle marking specifications. Contractors must maintain significant insurance coverage, including 1,000,000 dollars for workers compensation and automobile liability, and 2,000,000 dollars in aggregate for commercial general liability. Invoicing must occur within 10 business days of work completion, with payment issued 30 days after approval of a proper invoice.