Sole Source Hazardous Waste Disposal - VAPAHCS

The U.S. Department of Veterans Affairs, through the 261-NETWORK Contract Office 21, is issuing a sole source, firm fixed price contract for hazardous waste disposal services at the Palo Alto Health Care System, with performance spanning from August 15, 2026, through February 14, 2027. This contract is a total small business set-aside under FAR 19.5, and the selected contractor, Environmental Logistics Inc., must provide turnkey services for the identification, classification, packaging, transportation, and disposal of all hazardous waste generated across multiple VA facilities including the Palo Alto, Menlo Park, and Livermore divisions and several Community Based Outpatient Clinics. The contractor is required to perform routine weekly pickups and maintain 24/7 readiness for emergency spill response within two hours, ensuring all waste handling adheres strictly to DOT, EPA, OSHA, and California state regulations including 49 CFR, 40 CFR, and 22 CCR. All containers must meet DOT UN performance standards, and waste manifests must be accurately completed, electronically submitted to DTSC, and returned with proof of destruction or recycling within 45 days. The contractor must also provide detailed documentation of all employee training, including 40-hour HAZWOPER certification and annual refresher courses, and submit quarterly quality control reports and monthly summaries of waste movement, spill responses, and disposal costs. Physical and information security protocols are mandatory, requiring all personnel to wear federal ID badges, obtain temporary VA access credentials, and comply with VA directives for facility security. Packaging and labeling must conform to strict federal and state hazardous materials standards, and no barcoding is required. Invoices must be submitted electronically via the Tungsten Network through the VA’s Electronic Invoice Presentment and Payment System, with no use of WAWF or IPP. The contractor must report any TSDF violations, manifest discrepancies, or environmental releases immediately, and file exception reports with DTSC if landfill receipts are not received within 45 days. Attachments outline security requirements and quality assurance surveillance protocols, but formal evaluation factors, contract options, and exact pricing details are not provided, indicating the award is based solely on the contractor’s ability to meet performance and compliance obligations under a sole source determination. The place of performance includes all VAPAHCS sites, with manifests from CBOCs routed through the main Palo Alto facility, and inspections conducted on-site by the Contracting Officer’s Representative prior to transport.