Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

The Texas Department of State Health Services, through the Health and Human Services Commission’s Procurement and Contracting Services division, is seeking a sole-source maintenance and repair contract for laboratory instrumentation used in lead screening, biothreat, chemical threat, inorganic, and radiochemistry testing. The contract opportunity, solicitation number HHS0017278, was posted on May 26, 2026, with responses due by June 16, 2026, and an anticipated start date of September 1, 2026. The contract will cover service for multiple lab locations across Texas and is structured as a one-year base period with up to four annual renewal options and a possible one-year extension, potentially extending performance through August 31, 2030. Although the solicitation is identified as sole source for Perkin Elmer equipment, bidders must still submit comprehensive proposals meeting all technical and administrative requirements outlined in the IFB. Submission must include eight required exhibits covering affirmations, terms and conditions, pricing, qualifications, bid room details, equipment lists, and state identification applications, with all materials submitted electronically via email or the HHS Online Bid Room, adhering to a 25 MB file size limit and acceptable formats including Word, Excel, and PDF. No pricing data is publicly available as the pricing sheet (Exhibit C) was not accessible, though historical spending of $671,500 is noted for informational purposes only. Award will be determined under a best value trade-off process, not based solely on lowest price, with evaluation factors prioritizing bidder conformance with specifications, demonstrated ability to meet performance requirements, and price. Past performance will be assessed through the Vendor Performance Tracking System with ratings below “C” serving as disqualifying thresholds. Contractors must provide factory-trained, experience-qualified service engineers with a minimum of two years of relevant experience, submit training certifications, and ensure all personnel are at least 18 years old and proficient in English. Contracting parties must maintain Workers’ Compensation and General Liability insurance with HHS named as an additional insured and a waiver of subrogation. Contractors are prohibited from assigning contractual duties without prior written approval, duplicating HHS-issued access devices, or engaging in improper conduct with public servants. All personnel are subject to removal for cause, including theft, abuse, or noncompliance. Contractors must indemnify HHS against claims arising from performance and must comply with all state and federal laws including civil rights