Sole Source Request for Sand Separator Spare Parts

The City of Fort Myers issued a sole source procurement notice dated June 17, 2025, seeking to acquire HYDAC Actuators and Valves, Backflush Assembly, and Gauge spare parts for sand separators used in its municipal water system. This action is governed under Florida State Statute 287.057(3)(c), which permits awarding contracts without competition when the product or service is only available from a single responsible source. HYDAC MUNICIPAL WATER MARKET PRODUCTS, via HC Warner, has been identified as the exclusive supplier for these components, largely due to the need for part standardization across well fields to ensure compatibility and operational consistency. The solicitation is classified as a “NO VALUE” procurement, meaning pricing information is neither solicited nor disclosed as part of the award process. Instead, the City intends to negotiate directly with this sole source, though it invites any capable suppliers to submit qualifications or product information for consideration within a 15-calendar-day public notice period ending July 1, 2025. No formal solicitation or submission of bids is required, and no federal acquisition clauses or quality inspection standards beyond manufacturer specifications are referenced. The procurement documentation lacks detailed contract line items, pricing, packaging, or delivery terms but specifies that the place of performance and acceptance is within Florida under the City's Public Utilities Department jurisdiction. The Purchasing Agent, Rose Theriot, serves as the primary contact for vendor communications and responses, which must be submitted exclusively via email. This streamlined sole source acquisition focuses on maintaining continuity of infrastructure parts and facilitating efficient maintenance in the City’s water utility operations while adhering to procedural requirements for public notice and vendor qualification submissions.