Sole Source Software Licensing Subscription - Heuristics LLC

The contract pertains to the continued licensing, support, and updates for the Learner's Builders software system used by the State of Alabama, with Heuristics LLC as the sole source provider. It covers a performance period from October 1, 2025, through September 30, 2026, with an estimated maximum value of $60,000. The agreement includes a monthly subscription fee of $5,250, encompassing licensing, storage, support, and potential enhancements or updates, which are capped at the total contract amount. The procurement process is conducted as a Quick Quote, emphasizing price reasonableness and supplier qualification, with the solicitation posted on September 24, 2025, and closing on September 30, 2025. The contract is governed by Alabama state law, specifically referencing administrative codes and statutes, and does not incorporate FAR clauses. It is a sole source award, with the State reserving rights to analyze pricing, verify supplier qualifications, and cancel for non-appropriation of funds or other statutory reasons. The contractual terms are rooted in Alabama’s standard procurement policies, including certifications of tax compliance, non-debarment, and immigration law adherence via E-Verify. The agreement stipulates that all responses must be submitted electronically through the Alabama Buys portal, with no mention of physical delivery, attachments, or technical specifications beyond the software license itself. Inspection and acceptance occur after delivery at the State’s discretion, with the State reserving the right to inspect the software before acceptance. The contract emphasizes compliance with state statutes, including disclosure requirements for contracts exceeding $25,000, and mandates that the supplier be registered and compliant with Alabama tax laws. Cancellation rights, dispute resolution procedures, and other administrative provisions are included, but no specific key personnel, security requirements, or special clauses beyond standard state terms are specified. Overall, the agreement is a straightforward, state-specific software licensing arrangement with clear legal and procedural frameworks governing procurement, delivery, and performance.