Solicitation A10-04-26-9152- Housing Rehab- Mayes County

The Housing Authority of the Cherokee Nation is soliciting bids for the rehabilitation of a single residential property in Mayes County, Oklahoma, requiring a certified, self-performing roofer to remove and replace the existing asphalt-fiberglass roof with a new 26-gauge R-Panel metal roof system, including all necessary furring, insulation, trim, and flashing. The work must be completed within five working days of start date, with performance required to begin no later than two weeks after notification; failure to meet this timeline incurs a $100 per working day liquidated damages penalty. Bidders must submit a fully completed Mandatory Bid Response Sheet and Work Write-Up to be considered responsive and responsible, and preference will be given to those certified through the Cherokee Nation Tribal Employment Rights Office (TERO), with proof of certification required. Compliance with all Tribal rules, regulations, and TERO requirements is mandatory for the selected contractor. The solicitation is governed by federal labor standards, including Davis-Bacon Act wage requirements, which necessitate submission of certified payrolls using Optional Form WH-347, and adherence to equal employment opportunity and anti-retaliation provisions under 29 CFR. Contractors are required to comply with energy efficiency standards under the Energy Policy and Conservation Act and procure materials with the highest practicable percentage of recovered materials as per EPA guidelines. The contract implicitly follows a Lowest Price Technically Acceptable (LPTA) award process, with selection based on the lowest responsive and responsible bid meeting all technical and compliance obligations. No specific contract value is stated, but all costs, including transportation and disposal, are assumed by the contractor. Inspection and acceptance will be conducted by the HACN Inspector at the project site, and the contractor must provide a one-year warranty on materials and workmanship. The contractor must also submit documentation affirming compliance with Indian employment preferences, maintain records for three years after project completion, and refrain from placing liens on the property. All submissions must be in physical, sealed paper format and received by the stated deadline of June 5, 2026, with no electronic submissions accepted unless explicitly authorized. Payment and financial administration details, including accounting codes, payment office, and invoicing systems, remain unspecified and will be finalized at the time of award.