Solicitation A10-04-26-9167- Housing Rehab- Adair County

The Cherokee Nation Housing Authority is soliciting bids for the emergency roof rehabilitation of a single-family home located at 88777 Hwy 59 S. in Stilwell, Adair County, Oklahoma. The work involves replacing shingles over two separate roof areas totaling 75 square feet using Heritage 30-year warranty fiberglass shingles from Marlarkey, Tamko, or an approved equal, along with installation of 30 lb felt, painted Style D drip edge, pipe, valley, and step flashing, and slant-back or ridge vents. Additionally, 320 square feet of existing sheathing must be replaced with 7/16-inch OSB. The home, built in 1965, tested positive for lead-based paint, requiring strict adherence to EPA Renovation, Repair, and Painting (RRP) protocols, including possession of a valid RRP Firm Certificate and Lead-Based Paint Certificate. All work must be completed within 15 working days after issuance of the Notice to Proceed, with performance beginning no later than two weeks after notification; failure to meet the deadline incurs $100 per working day in liquidated damages. Bids must be submitted as a lump sum covering labor, materials, and total cost using the Mandatory Bid Response Form and Work Write-Up, both of which are required for responsiveness. Preference is given to bidders certified by the Cherokee Nation Tribal Employment Rights Office (TERO), whose proof of certification must accompany the bid. The contract incorporates Federal Acquisition Regulation clauses governing disputes, termination for convenience, insurance, labor standards under the Davis-Bacon Act, contract modifications, and certification of eligibility; weekly certified payrolls with Statements of Compliance are mandatory for all covered workers, requiring detailed records including names, Social Security numbers, work classifications, hourly rates, and actual wages. Insurance certificates for general liability, auto, and workers’ compensation must name the Housing Authority of the Cherokee Nation as certificate holder, and bonding may be required at 100% of the contract value. Contractors must comply with Buy American provisions, avoid organizational conflicts of interest, and certify they are not debarred or suspended under Executive Order 12549. All work is subject to final inspection and approval by a HACN inspector, with payment of 100% of the contract amount triggered only upon submission of a Statement of Completion, approved inspection, and all closing documentation. Bids are evaluated on a lowest-priced, most responsive/responsible basis, considering past performance