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Solicitation for Fire Alarms Repair Services (Multi-Island)

Active
W50SLF26QA009Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Fire detection and suppression systems in multiple military facilities across Hawaii are overdue for annual inspections as mandated by UFC 3-601-02, requiring immediate repair and testing of faulty fire alarm components prior to inspection. The work encompasses Buildings 1922 and 1923 at the 297th Combat Airfield Operations Squadron in Kalaeloa, Buildings 301 through 303 at the 292nd CBCS on Maui, and Buildings 701 through 705 at the Hawaii Air National Guard station in Hilo, with all repairs and tests to strictly comply with applicable fire codes and the attached Performance Work Statement. Offers must be submitted electronically by 11:00 AM Hawaii Standard Time on Wednesday, 29 July 2026, to Warren Sabugo at warren.m.sabugo.civ@army.mil, with no facsimiles accepted, and must include a completed SF1449, vendor details, CAGE and UEI codes, contact information, socio-economic status, and a Work Experience Form, while all respondents must have current and complete Representations and Certifications in SAM. Site visits are scheduled for 15 July at the Maui location, 16 July in Hilo, and 17 July in Kalaeloa, with base access requests requiring attendee names, phone numbers, and company details submitted to designated POCs by 5 PM HST on 15 July 2026, and all questions must be submitted by 12:00 PM HST on 24 July 2026. The solicitation is a Total Small Business Set-Aside under NAICS code 561621, and the Government will award the contract without discussions, selecting the offer that provides best value based on price, work experience, and technical capability, with award contingent upon available appropriations.

General Info

Quotes due 29 July 2026 for fire alarm repairs; small business set-aside; electronic submission only; site visits scheduled.

Agency

Department Of Defense → W7M4 Uspfo Activity Hiang 154View Agency

NAICS

561621 - Security Systems Services (except Locksmiths)View NAICS

Place of Performance

Kapolei, HI, 96707, USA

Set-Aside

SBA

Documents

(4)

Work+Experience.pdf

PDF

PWS+-+Fire+Alarms+Repair+Services+Maui_Hilo_and+Kalaeloa_Hawaii.pdf

PDF

Solicitation+-+W50SLF26QA009.pdf

PDF

WD+2015-5689+Revision+28+%285-13-2026%29.pdf

PDF

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Timeline

1 update
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Solicitation

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Organization & Contact Information

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AgencyDepartment Of Defense → W7M4 Uspfo Activity Hiang 154
Contacts1 person available
OfficeKAPOLEI, HI, 96707-0000, USA
Organization / Agency
Department Of Defense → W7M4 Uspfo Activity Hiang 154
View Agency Profile
Office AddressKAPOLEI, HI, 96707-0000, USA
Contacts
Warren Sabugo
contact@example.gov
+1 (555) 000-0000

Full Description

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Per UFC 3-601-02, fire detection and suppression systems require annual inspections. Buildings 1922 and 1923 at the 297th Combat Airfield Operations Squadron in Kalaeloa, Buildings 301, 302, and 303 at the 292nd CBCS on Maui (75 Kuleana St. Kahului, HI 96732), and Buildings 701, 702, 703, 704, and 705 at the Hawaii Air National Guard, Keaukaha ANG station, in Hilo are overdue and need to be inspected. However, several fire alarm items/systems in each building need to be repaired before testing. The repairs and inspections/tests shall be performed following all fire codes and regulations, including the requirements stated in the attached Performance Work Statement.


Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers: Price, Work Experience, and Technical Capability when combined work experience and technical capability is equal to price.


Quotes are due at 11:00 AM Hawaii Standard Time on Wednesday, 29 July 2026. Electronic quotations must be submitted via e-mail to Warren Sabugo at warren.m.sabugo.civ@army.mil .  Facsimile quotations will not be accepted.


MAUI SITE VISIT: A site visit will be conducted on Wednesday, 15 July 2026 between 0800 to 1pm Hawaii Standard Time at 75 Kuleana St. Kahului, HI 96732.  IF YOU DO NOT HAVE BASE ACCESS PLEASE PROVIDE ATTENDEE NAME, PHONE NUMBER, AND COMPANY NAME to MSgt Roy Moriyasu at work number 808-789-0652 or cell 808-870-3233.


HILO SITE VISIT: A site visit will be conducted on Thursday, 16 July 2026 between 0800 to 1pm Hawaii Standard Time at 1300 Kekuanaoa St. Hilo, Hawaii 96720.  IF YOU DO NOT HAVE BASE ACCESS PLEASE PROVIDE ATTENDEE NAME, PHONE NUMBER, AND COMPANY NAME to MSgt Alexander Chai at work number 808-789-0522.


KALAELOA SITE VISIT: A site visit will be conducted on Friday, 17 July 2026 between 0800 to 1pm Hawaii Standard Time at 1922 Saratoga Ave, Kapolei, HI 96707.  IF YOU DO NOT HAVE BASE ACCESS PLEASE PROVIDE ATTENDEE NAME, PHONE NUMBER, AND COMPANY NAME to MSgt Marvin Isidro at work number 808-789-0926.


As a reminder, IF YOU REQUIRE BASE ACCESS FOR THE SITE VISIT OR PLAN TO ATTEND, PLEASE PROVIDE THE ATTENDEE(S) NAME, PHONE NUMBER, AND COMPANY NAME TO MYSELF via email: warren.m.sabugo.civ@army.mil or phone: 808-844-6421 BY COB 7/15/2026 OR ONE THE POC’S IN ADVANCE.


Information provided at this site visit as well as answers to questions shall not change/qualify the terms and conditions of this notice and specifications. Terms remain unchanged unless notice is amended in writing. If an amendment is issued, normal procedure relating to the acknowledgment and receipt of notice amendments shall apply.


Any questions regarding the solicitation are due NO LATER THAN 12:00PM HST, 24 JULY 2026, submitted via e-mail to Warren Sabugo at warren.m.sabugo.civ@army.mil .


Solicitations shall not exceed 5 pages, and provide the following:


One (1) signed copy of the Solicitation (SF1449)


Vender Name, Vendor POC, Vendor CAGE, Vendor UEI, Contact Phone#, E-mail, Discount terms (if applicable); Socio-Economic status; and completed Work Experience Form (attached).


Additionally, to be eligible for award, all respondents shall complete all Representations and Certifications found within their profile in the System of Award Management (SAM) at https://www.sam.gov.


Information provided from answers to questions shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing. if an amendment is issued, normal procedure relating to the acknowledgment and receipt of solicitation amendments shall apply.


The Government intends to evaluate offers and award a contract WITHOUT discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms. [RFO FAR 52.212-1(d)].   An offeror which requires the Government to execute a separate agreement with a third party shall be deemed technically unacceptable.


Award will be made to the offeror who represents the best value to the Government as outlined in accordance with the criteria set forth within the solicitation.   No contract award will be made until appropriated funds are made available.

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NAICS: 238220
Federal
REPLACE B3408 CHILLER, JBPHH-HIThis solicitation, identified as W50SLF-26-R-A0010001, is a combined synopsis and request for proposal for the replacement of a 160 nominal ton rotary screw water chiller at Building 3392 on Joint Base Pearl Harbor-Hickam, Hawaii, under project code KNMD 262002. The work includes the removal of the existing chiller, isolation and recovery of chilled water, proper disposal of wastewater, replacement of isolation valves and the primary water pump, and full integration into the existing direct digital control system with necessary testing, adjusting, and balancing. The contract is set aside entirely for small business concerns under NAICS code 238220, and the period of performance spans 330 days to accommodate manufacturing and delivery lead times, with performance beginning on the date of award. All proposals must be submitted electronically via email to Cezar Y. de Veas by 3:30 PM Hawaii Standard Time on July 22, 2026, and must include a signed SF-1449, vendor information including CAGE and UEI codes, socio-economic status, completed Work Experience Form, and detailed technical capability documentation demonstrating compliance with technical requirements. The Government will evaluate offers without discussions and will award a firm fixed price contract to the most advantageous offer based on a best value determination, considering price at 50% and the combined technical capability and work experience equally weighted at the remaining 50%. Offerors must maintain current and accurate representations in SAM.gov, comply with all applicable FAR and DFARS clauses including restrictions on subcontractor sales, prohibitions on inverted corporations, sustainable products, and antiterrorism training, and adhere to MIL-STD-130 and MIL-STD-129 for identification and shipment marking. A mandatory site visit is scheduled for July 15, 2026, requiring advance coordination for base access with designated points of contact. All work must comply with local, state, and federal safety standards including 29 CFR 1910/1926 and 40 CFR Part 61, Subpart A for hazardous materials, operate within designated work hours, and ensure site protection against theft and vandalism. Payment will be processed electronically via EFT through WAWF upon invoice submission with required pre-approval, and the final payment requires a release of claims. The contractor must possess valid state certifications to operate as
Plumbing, Heating, and Air-Conditioning Contractors

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NAICS: 812921
Federal
Security and Personnel Credentialing SupportThe contract involves providing comprehensive security and personnel credentialing support to ensure compliance with HSPD-12 and FIPS PUB 201 standards for contractor employees requiring access to Hickam AFB, which is part of Joint Base Pearl Harbor-Hickam. This includes end-to-end management of PIV credentialing processes, conducting thorough background checks, and executing personnel vetting procedures in alignment with federal security protocols. The work is designated as a total small business set-aside under SBA guidelines, emphasizing support for small business participation in defense-related security services. Performance will be conducted at Joint Base Pearl Harbor-Hickam with a zip code of 96853 under the oversight of the Department of Defense, specifically the W7M4 Uspfo Activity Hiang 154 office. The solicitation is categorized under NAICS code 812921, which corresponds to administrative management and general management services, and is structured as a subcontract opportunity. The response deadline is July 23, 2026, with the solicitation posted on July 10, 2026, indicating a short turnaround period for qualified small businesses to submit proposals. All activities must adhere strictly to federal identity, credential, and access management standards to secure personnel access at this sensitive military installation.
Photofinishing Laboratories (except One-Hour)

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NAICS: 541512
Federal
Electronic Invoicing and Administrative SupportThe contract titled Electronic Invoicing and Administrative Support is a small business set-aside subcontract under the NAICS code 541512, reserved exclusively for total small business concerns as defined by the SBA. It entails the comprehensive management of electronic business processes including e-bidding, electronic invoicing through WAWF or IPP, and change order processing, all performed without incurring additional costs to the government. The work is performance-based and centered on administrative support for electronic transactions critical to defense operations. The opportunity was posted on July 10, 2026, with a response deadline of July 23, 2026, and the place of performance is designated as JBPHH with a zip code of 96853. The contracting activity falls under the Department of Defense, specifically the W7M4 Uspfo Activity Hiang 154, and the contract is accessible through the SAM.gov platform.
Computer Systems Design Services

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NAICS: 541620
Federal
Environmental and Safety Compliance SupportThe contract titled Environmental and Safety Compliance Support seeks a small business to provide comprehensive services related to hazardous material handling, waste management, and strict adherence to site safety regulations, with particular emphasis on compliance with asbestos standards under 40 CFR Part 61 and all applicable OSHA requirements. Performance will occur at JBPHH with a postal code of 96853, requiring specialized expertise in identifying, containing, removing, and disposing of hazardous substances while maintaining full regulatory compliance throughout all phases of work. The contractor must be prepared to implement rigorous safety protocols, conduct ongoing monitoring, and ensure documentation meets federal environmental and occupational health standards. This is a subcontract solicited under a Total Small Business Set-Aside, designated under NAICS code 541620, meaning only small businesses wholly owned and operated by U.S. citizens are eligible to respond. The opportunity was posted on July 10, 2026, with a firm deadline of July 23, 2026, at 1:30 AM for submissions. The contracting activity falls under the Department of Defense, specifically the W7M4 Uspfo Activity Hiang 154 office, and the work is critical to maintaining safe and lawful operations at a U.S. military installation. Successful offerors will be expected to deliver immediate, high-standard compliance support without disruption to ongoing site activities.
Environmental Consulting Services

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NAICS: 238990
Federal
On-Site Installation, Integration, or Commissioning ServicesThe contract requires the physical installation, setup, and integration of equipment at Hickam Air Force Base, specifically within Joint Base Pearl Harbor-Hickam, Hawaii, with a zip code of 96853. The work involves full on-site execution including compliance with all applicable safety standards and documentation protocols, with a mandatory submission of red line as-built drawings to reflect final configurations. This is a subcontract classified under NAICS code 238990, designated as a Total Small Business Set-Aside by the SBA, meaning only small businesses are eligible to bid. The opportunity was posted on July 10, 2026, with a response deadline of July 23, 2026, at 1:30 AM Eastern Time. The contracting activity falls under the Department of Defense, specifically W7M4 Uspfo Activity Hiang 154, and performance is strictly limited to the specified location at JBPHH.
All Other Specialty Trade Contractors

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NAICS: 423490
Federal
Commercial Supply and Delivery of Noncomplex Equipment/SuppliesThis contract entails the procurement and delivery of commercial off-the-shelf supplies and equipment that meet military specifications, ensuring all items are fully compliant with required standards. The scope includes proper packaging, warranty coverage, and delivery under FOB destination terms, placing the responsibility for transportation and risk on the vendor until the items reach the designated location. The procurement is structured as a subcontract under a Total Small Business Set-Aside, exclusively available to small businesses as defined by the SBA, with the NAICS code 423490 indicating the category of wholesale trade of miscellaneous durable goods. Performance of the contract is required at Joint Base Pearl Harbor-Hickam, with a response deadline of July 23, 2026, and the solicitation was posted on July 10, 2026, under the Department of Defense, specifically managed by the W7M4 Uspfo Activity Hiang 154 office.
Other Professional Equipment and Supplies Merchant Wholesalers

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NAICS: 561621
Federal
Solicitation: Repair Fire Alarms Multi Facilities, JBPHH-HIThe Hawaii Air National Guard is seeking a qualified small business contractor to perform comprehensive assessment, repair, and inspection of fire alarm and suppression systems across six buildings at Joint Base Pearl Harbor-Hickam, including structures 3376, 3382 (Main & Annex), 3380, 3379, 3392, and 3417. The scope of work requires full compliance with UFC 3-601-02 and NFPA 72 standards, involving the replacement and programming of Fire Alarm Control Panels, resolution of transmitter and antenna communication failures, replacement of batteries, heat detectors, and wiring, repair of fire suppression system drain failures, and installation and testing of a new walk-in refrigerator alarm system. All work must culminate in a full annual inspection and submission of completed NFPA 72 inspection forms for each building, along with detailed pre-work submissions such as material lists and safety plans, and post-work closeout documents including O&M manuals, warranty information, and as-built drawings. The estimated period of performance is 180 days, beginning September 1, 2026, and ending February 27, 2027, with all tasks performed on-site at JBPHH, HI 96853. All personnel performing technical work must meet Hawaii’s state licensing requirements for fire alarm technicians, and NICET certification in Fire Alarm Systems is highly desirable. A mandatory site visit is scheduled for July 14, 2026, at Building 3392, and non-CAC holders must provide attendee names, phone numbers, and company details to the designated Air Force point of contact for base access coordination. Solicitations must be submitted no later than 12:00 PM Hawaii Standard Time on July 28, 2026, via email to Emma Newbegin, and are limited to five pages, requiring a signed SF1449 form, vendor information including CAGE and UEI codes, socio-economic status, and a completed work experience form. Respondents must maintain an active SAM registration with all representations and certifications up to date, and must not require the Government to execute third-party agreements. The award will be made without discussions, so offers must include the best terms on submission. The acquisition is a total small business set-aside under NAICS code 561621, and technical capability and work experience within the last three years are key
Security Systems Services (except Locksmiths)

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NAICS: 423620
Federal
Fire Alarm System Component Supply (Materials Only)The contract is for the supply of NFPA-listed fire alarm system components, including smoke detectors, control modules, notification appliances, and system panels, with delivery required to Joint Base Pearl Harbor-Hickam at ZIP code 96853. This is a materials-only procurement, meaning the contractor is responsible solely for providing the listed equipment without installation or integration services. The solicitation is designated as a Total Small Business Set-Aside under FAR 19.5, ensuring only small businesses certified by the SBA may compete. The NAICS code 423620 classifies this as a wholesale trade activity for electrical equipment and supplies. All responses must be submitted by July 28, 2026, at 10:00 PM Eastern Time, with the opportunity posted on July 7, 2026. The contracting activity is under the Department of Defense, specifically the W7M4 Uspfo Activity Hiang 154 office.
Household Appliances, Electric Housewares, and Consumer Electronics Merchant Wholesalers

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